PUBLIC SERVICE COMMISSIONER (THIRD REPORT OF THE).

Appendix to the Journals of the House of Representatives, 1915 Session I, H-14

H.-14,

1915. NEW ZEALAND

PUBLIC SERVICE COMMISSIONER (THIRD REPORT OF THE).

Presented to both Houses of the General Assembly by Command, of His Excellency.

To His Excellency the Right Honourable Arthur William de Brito Savile, Earl of Liverpool, Knight Grand Cross of the Most Distinguished Order of Saint Michael and Saint George, Member of the Royal Victorian Order, Governor and Commander-in-Chief in and over His Majesty's Dominion of New Zealand and its Dependencies. May it please Your Excellency: As Commissioner appointed under the Public Service Act, 1912, I have the honour to submit the following Report, as required by section 15 of the Act:— Work of the Commissioners. The matter appearing elsewhere in this report gives a general indication of the work of the Commissioners during the year. On the outbreak of war it was so obvious that unusual and unexpected work would be required for which no Department had the necessary machinery, that Government was offered such assistance by the Commissioners as could be made use of. This offer was availed of, and the services of Mr. Triggs, Assistant Commissioner, have been utilized for a considerable time in connection with the provision of insulated tonnage for freighting New Zealand produce to oversea markets ; in organizing and supervising arrangements for the importation of wheat by Government ; the purchase and distribution of flour; and the establishment and control of the Imperial Government Frozen-meat Supply Branch. Latterly he has been acting as representative for the Government on the Overseas Shipowners' Committee. The work has entailed long hours and close application. In addition to the foregoing, Mr. Triggs has acted as Chairman of the Government Buildings Accommodation Board. Mr. Thomson, Assistant Commissioner, conducted inquiries into the canteen arrangements of the troopships, and submitted to Government a scheme for their control which, it is understood, was adopted and has worked satisfactorily. He is now acting as Chairman of the Education District Boundaries Commission. These duties have thrown the work of inspection somewhat in arrear, but it is hoped that it will be possible to overtake this in the course of a few months. In the meantime the Commissioner has inspected offices at Dunedin and Christchurch, and has visited Invercargill, Dunedin, Timaru, Christchurch, and Palmerston North for the purpose of hearing the representations of the recently transferred School Inspectors in connection with their proposed classification.

I—H. 14.

H.—l4

2

Efficiency and Condition of the Service. The efficiency of the Public Service should be of the highest standard, and, while this is the goal looked for by the Commissioners, a certain disappointment must be expressed at the comparatively slow rate of improvement in some Departments. It is useless to refer further to the matter at the present moment, except to remark that more than one point of inefficiency has been disclosed which has been the result of methods dating back for many years. Steps are being taken which, it is hoped, will result in an improvement. It is, however, difficult, when the existing inefficiency is the result of thirty or forty years' entanglement in the meshes of unbusinesslike methods, to produce greater efficiency without vexatious delays, but it is satisfactory to record that while some Departments passively or actively resist improvements which are likely to lead to increased efficiency, others show a sustained endeavour to bring their Departments into the best condition. Even at the risk of reiteration the Commissioners again stress the necessity for business methods, which are nothing more than methods which give a maximum result at a minimum of cost. Unfortunately, much of the work of the Public Service cannot be expressed in terms of profit and loss; and even when it can, the failure to produce balance-sheets according to recognized commercial methods is not conducive to economy. This matter was fully referred to in the Second Report, but it is not known that any action has been taken by the Departments in the direction recommended. Owing to the number of officers who volunteered for military service immediately on the outbreak of war, and the number specially required for clerical work in the Defence Department, it was a matter of difficulty for a time to satisfactorily ensure the carrying-on of the current work of Departments. The assistance of Permanent Heads who, almost without exception, waived objections to the temporary transfer of their officers to Departments where work was more pressing, enabled the work of most Departments to return to fairly normal conditions. The choice of applicants for temporary clerical work became restricted as commercial business recovered itself soon after the outbreak of war, but the Commissioners were successful in obtaining a number of clerks for such work as they might be considered suitable, and the results of the Public Service Examinations enabled cadets to be appointed in February and March. At the present time, with the exception of a few cases in which it is stated by Departments that only trained officers can be employed, the condition of the work of Departments is practically normal. It has not been necessary to consider the restriction of any service to the public by any Department. A hearty response to the call for volunteers from the Service for military duty was expected, but the result exceeded anticipations, and the Commissioners are gratified to observe that the loyalty of the Public Service has been displayed in such a practical way. Every facility has been placed in the way of public servants to volunteer, and on the Ist April last 635 officers had been given leave to join the Expeditionary Forces. This number has been considerably added to since then. The Commissioners have, wherever practicable, maintained the principle of filling vacancies in the higher positions from within the Service, and only in a few isolated cases has it been considered necessary to invite applications from outside the Service. This principle the Commissioners hope to continue. At the same time they feel that it is due to the officers themselves to state in plain language that difficulties are being experienced in finding capable officers to fill positions of responsibility, particularly officers with initiative, and possessing a knowledge of higher accounts-work, together with capacity to supervise and control. The movement of staff and expansion of the Service is referred to on page 25. Co-operation and Co-ordination of Departments. The pressure placed upon Departments owing to the rapid changes in staff, as the result of officers volunteering for the Expeditionary Force, has prevented progress in the direction of the amalgamation of Departments. In any case, legislation would be necessary in some cases before the scheme outlined in the last report could be carried into effect; and the Commissioners are not at the moment pressing any changes which, although ultimately beneficial, might result in momentarily increasing the volume of work during the transition stage. The

H.—l4

3

general condition of the Service is, however, being carefully watched, .and opportunity is being taken of the retirement of officers to fill their places in such a way as to keep in view possible changes in organization when affairs become normal. It is, however, to be remarked that the unsettled state of the times has not lessened the effort on the part of some officers to build up their Departments. The tendency in this direction led the Hunt Commission, who investigated the Service in 1912, to say, and their remarks are worthy of repetition,— There is a great tendency for each Department to magnify and glorify itself. The Secretary for each of the main Departments desires to make his Department an important one, because it means a more important position for himself. He is assisted in this way by all the officers of his Department, for raising the status of the Secretary means raising the status of all the principal officers under him. The head of every minor Department wishes to magnify his office and make it appear as important as possible, in order that he may break free from the leading-strings of the Secretary of the Department under which he is grouped, and become a Secretary on his own account; and he, too, is assisted in doing this by all the principal officers under him, because if they can increase the importance of the head of their Department their own importance also increases. ... In business life the tendency to magnify one's position is held in check by the unceasing demands of the profit and loss account, and the only way a man in business can magnify his office is by swelling the balance to the credit of his account. To do this in the face of the competition usually met with in business life, the strictest economy and efficiency have to be observed. With the exception of a few trading departments, the Government officers are not in the same position ; they have no profit and loss account to face at the end of the year, and nothing to hold them in check except the head of the whole organization. So long as small Departments exist, economy and efficiency are not likely to be regarded by them as of equal importance to the aggrandization of the Departments. This condition will probably be kept in check to a certain extent by classification. It is not, however, unknown for a recommendation to be made involving a change in title of an officer, which is Stated to be more or less formal, and for the recommendation to be followed by an application for promotion, the improved status being used as a lever therefor. It has been the constant endeavour of the Commissioners to extend, wherever possible, the policy of co-operation between Departments, particularly in the matter of special and routine office-work. For instance, where there has been a rush of business in one Department, which so often occurs when special returns or statistics are demanded in a hurry, the Commissioners have enabled Departments to cope with it in some instances by utilizing the services of officers in other Departments in which there was no pressure of work at the moment, instead of employing outside temporary assistance, working overtime, or sending the work to commercial firms, as was usual in the past. The same practice has also been followed in regard to the exchange of mechanical appliances (including typewriters) between Departments, to enable work to be overtaken at the point where the pressure has been most urgent. The Commissioner's Office has further been used in this connection as a medium for distributing work between Departments, thus enabling an accumulation in one Department to be transferred to and dealt with by one or more of the other branches of the Service. This policy has proved most useful and economical in dealing particularly with occasional statistical returns and kindred work of Departments which have no regular use for mechanical appliances. Account-keeping. It was pointed out in the Commissioner's First and Second Reports that a large saving would result from a reorganization of the system of imprest advances. It was stated in the First Report that savings to the extent of about £16,000 per annum could be effected by better methods of account-keeping and better arrangements for the payment of accounts. There was then an average of £375,000 of floating cash in the hands of imprestees throughout the Dominion; and there was little doubt that this could be reduced to £100,000, provided the Treasury kept the whole matter of imprest accounts constantly under review by means of inspection of imprestees' balances and an examination on the spot of the conditions requiring imprests. Co-operation between the Treasury, Post Office, and other Departments would result in the saving estimated. It is understood that so far little has been done in the direction indicated, although the Commissioners appointed a Treasury officer in 1913 m Inspector of

H.—l4

4

Departmental Accounts, and, later on, an Assistant Inspector. A matter of such importance as this should not be allowed to rest or be unnecessarily delayed. This is the third separate occasion on which the Commissioners have called attention to it. The work done by the Treasury, as the result of representations by the Commissioners, is not overlooked, but in this important particular the need for improvement is great. To reduce the matter to its simplest terms, it is surely obvious that it is better to provide an imprestee paying out £10,000 per month, at the rate of £2,500 a week, with a minimum working-balance, and at the same time to arrange for him to be credited by the Treasury from day to day or week to week with such amounts as are actually required for the payment of accounts, than to provide him with cash at the beginning of each month to the amount of £10,000. The working-balance and the consequent loss of interest could thus be reduced by one-half or more. If the question of exchange need be considered in connection with the Treasury bankers, drafts could be negotiated through a revenue department, such as the Post Office, without cost; or the Post Office could make the whole of the payments on properly approved vouchers. The Commissioners were fully under the impression that some such arrangement as this was contemplated by section 9, subsection (4), of the Public Revenues Act, 1914. It appears, however, that the arrangement with the bank left the matter almost precisely as it was—that is to say, instead of the bank crediting the local imprestee at, say, Christchurch, as formerly, at the beginning of each month, the cash is withdrawn from the Public Account and credited to a Suspense Account in Wellington. It is considered that in many of the Departments the standard of efficiency could well be improved in the details of both revenue and expenditure account-keeping. A uniform system of accounting for expenditure has been introduced. The tendency, however, has been in some Departments to continue to record a great deal of unnecessary information. The method adopted in revenue branches of many Departments still requires revision. This duty should devolve upon the Treasury, which should direct the system of accounts in all Departments, and once a system has been instituted no alteration should be made without reference to the Treasury. This proposal is on lines similar to that put forward in 1909 by the Public Service Commissioner, Western Australia, after investigating account and stores systems in that State. Notwithstanding what has been, pointed out by the Commissioners during the past two years, and the knowledge that experts on the Commissioner's staff are available to give advice, there is still a tendency on the part of some officers to introduce obsolete and unwieldy methods of account-keeping. Such officers are, it need scarcely be said, those who have not passed the Accountants' Examination, and it will have to be considered whether the position of Accountant in any Department of the Public Service should not be reserved for officers who have so qualified. The opportunities offered by the University are now so extensive, and the proved value of accountants who have passed the University test is so marked, that it is time Government was receiving the advantages of such special education. Care of Public Moneys. What is believed to be the most serious defalcation heretofore by any member of the Public Service came to light in Christchurch in October last in connection with the collection of land revenue. The failure to discover the theft at the proper time has been investigated, and a special report made by a Board appointed by the Public Service Commissioner, consisting of an accountant from outside the Service and the Permanent Head of a revenue Department. It is to be regretted that in this particular case a system of keeping the accounts, recommended in 1911 by a committee consisting of two Audit Inspectors, two Receivers of Land Revenue, and one Treasury officer, is responsible for the facilities offered to a dishonest officer. In September, 1913, some months after the Commissioners assumed office, the attention of the Auditor-General was called by them to an inherent Weakness of method, but he considered that it would be a retrograde step to revert to the former system.

5

H.—l4

The change of method in account-keeping in 1911 was probably inspired by some Receivers of Land Revenue, who apparently desired to hold positions independently of the Commissioners of Crown Lands. Unhappily, their desire appears to jhave been fulfilled to a large extent. A separate report, which has been forwarded to Government, gives at considerable length the result of the investigation. It is necessary to suggest a remedy. It is useless to attempt to patch the present system, which has the inherent defect of entrusting the collection of a revenue of £1,060,000 per annum to local officers without supervision and check of the Head Office. The Head Office control prior to 1909, although somewhat elaborate, was effective, and it is imperative that a reasonable modification of the system should be resumed. Under the arrangement referred to, ledgers were kept in every provincial district, and accounts for rents due issued locally. In addition, duplicate ledgers were kept at the Head Office, from which an Auditor of Land Revenue obtained information concerning outstandings,*]|and took independent action to verify It is now proposed that the keeping of ledgers should be resumedjiin the Head Office, the provincial-district ledgers abandoned or modified, and all notices of rents due issued from the Head Office. At the same time, instead of requiring tenants to pay their rents to a special officer in each district, arrangements should be made under which rents can be paid at any post-office money-order office. It is difficult to understand why the latter facility has not been accorded to tenants before now. It has been proposed on more than one occasion during the last seven years, but the Lands Department has been consistently opposed to the proposal, for reasons which do not appear to be valid. The Commissioners have carefully examined objections to the course now proposed, and are of opinion that, besides facilitating the payment of rents, the opportunities for fraud will be reduced to a minimum, whilst senior officers in the local offices, instead of taking a more or less perfunctory interest in the collection of land revenue, will be compelled to keep in closer touch with it than appears to be the case at present. Fortunately, the multiple scheme of rendering accounts, devised by the Commissioners for operation in local offices, can be adopted practically without modification, so that very little is required to bring the proposed new system into force beyond arranging some slight changes of staff. Incidentally, an appreciable economy in staff will result. From other cases which have come under notice it is evident that many officers do not recognize the responsibility attached to the care of public moneys. The Commissioners have observed an absence of supervision on the part of those whose duty it is to exercise it, and that accounts clerks are allowed both to deal with cash and keep the account-books, thus paving the way for peculation and fraud. During the year in one Department it was found that some hundreds of pounds' worth of negotiable documents had been received in payment for services carried out, and no entries had been made in the books ; moreover, these documents were not in the care of any one, and no guarantee that theft had not resulted. In another case, in which trust-moneysjwere involved, an officer had carte blanche to issue cheques without any countersignature. Again, in another Department it was found that moneys had been received and no officer was able to give any satisfactory account of them or of what had become of a portion of the cash itself. These are some of the cases that have happened, but there are several others, all equally pointing to the conclusion that the supervising element is weak, and that the responsibility on the part of those whose duty places them |in positions of trust is not properly appreciated. In this matter it seems to the Commissioners that a great change in methods is required. As soon as possible, complete instructions in pamphlet form, indicating the responsibility of officers handling moneys, should be issued by the Treasury. It is also considered that surprise audits should be carried out. Economies. The disturbing conditions which have overtaken the Service, arising from the war, have not been favourable to the discovery of additional economies to any great

H.-14

6

extent during the year. Noticeable economies, however, have resulted in many ways through the development of modern methods, &c, and in addition there are other economies of an unseen character arising as a reflex of those methods, which will continue to prove beneficial. The principal influence that has exercised a negative effect, in so far as economy is concerned, has been the necessity for filling the vacancies caused by members of the Service volunteering for the Expeditionary Forces, and rendering necessary at short notice the employment of a temporary staff ; besides which it was considered inadvisable to disturb the Avork of Departments too severely by conducting inquiries at a critical period. This critical period, however, is one in which economy in method should be practised. A case may be instanced in which proposals originated by the Public Service Commissioners, and which met with the approval of Parliament, have not been taken advantage of. In the Public Revenues Act, 1913, provision was made for dispensing with individual receipts for wages when payments are made in the presence of and certified to by two officers that they were present when the wages were paid. The proposal had the approval of the Audit and Treasury Departments, yet up to the present time no Department, so far as can be ascertained, has adopted the system. At ordinary times this saving would be large; but when it is considered that individual receipts continue to be taken for payments to soldiers, the cost of maintaining an adequate staff must be represented by a very large sum indeed, to say nothing of the loss of valuable time to military officers owing to the unnecessarily prolonged absences of their men on pay-days. The Commissioners, on the general question of economy, after two years' experience, are now able to say with certainty that given prudent and careful administration, the development of initiative, a closer application to duty by officers and stricter insistence on their punctual attendance, the prevention of unnecessary travelling, the exercise of proper care in the use of stores and stationery (in which great waste occurs), the use to the fullest extent of mechanical devices, the introduction and extension of modern methods, and a judicious absorption of some of the smaller Departments, a saving of a sum not far short of £100,000 per annum could be brought about in the expenditure of. the Public Service without curtailing services, impairing efficiency, or incurring the slightest risk; in fact, it is considered that many interests would be more completely safeguarded than at present, and the public better served. Centralization of Statistics. With a view to ascertain the possibility of effecting improvements and economy in the compilation of statistics prepared by the Departments, the Government Statistician, at the instance of the Commissioners, made an examination of the methods and practices followed in the principal Departments. This report has for some time past had the careful consideration of the Commissioners, who are convinced that the present method of preparing statistics should be recast. At present there is little regard to uniformity and the purposes for which the statistics are required. Further, as the result of inspection it has come repeatedly under notice of the Commissioners that statistical information has been prepared at regular intervals simply because a request for information in that form had been received some years ago. Returns, of which no use whatever is made, are obtained with regularity, and needless labour entailed upon senior officers whose time could well be occupied in other directions. In other cases it has been found that information on subjects of vital interest to the community, which ought to be immediately available on request, has not in some cases even been collected, while in other where collected, the information was incomplete and of little value. It has been a source of embarrassment during the last few months that information concerning primary products was not readily available. If the statistics of the Dominion are to be of greatest value, both from a local point of view and for purposes of comparison with other parts of the world, some radical changes in the present methods must be adopted. The current statistics

7

H.—l4

should be brought more into harmony with local requirements and advances in scientific research. It is hoped that during the current year a distinct advance will be made in the direction of centralizing the assembling of statistical data, thus ensuring that a specialized staff, with the assistance of the latest mechanical aid, will undertake this important work. Temporary Employees. The passing of the Temporary Employees Act, 1913, made provision for the permanent appointment of temporary employees who were in Departments on the Ist April of that year. Power was given to the Commissioner to make regulations determining the conditions of employment of such persons, prescribing conditions under which they might be appointed to the Public Service, and providing that persons appointed by virtue of any such regulations should not in any case obtain precedence over public officers appointed before them. Regulations were made on the Bth April and the 28th July, 1914, and 251 employees, whose annual salaries now total £42,445, were appointed to the permanent staff. Under the Act the persons appointed cannot take precedence of officers who were in the Service before them, and cannot be promoted until the latter reach a higher class. This should avoid the difficulty which arose under the Act of 1907, when all persons who had been continuously employed for five years were deemed to have been permanently appointed, without any provision being made to protect the interests of officers permanently appointed before them. Apart from casual labourers and the like, the two main classes of temporary employees were found to be clerks and draughtsmen. It is not necessary to consider whether there should have been temporary clerks or draughtsmen in the Service in 1914 who had been employed for some years, seeing the provisions of the Act of 1907 restricting temporary employment. It was quite inexcusable on the part of the Lands and Survey Department that steps should not have been taken to comply with the spirit of the 1907 Act by training its own draughtsmen, and thus reducing the need to employ temporary draughtsmen unless actually required for short periods to cope with emergencies. Judging by the experience of the Commissioners, there is a tendency in more than one Department to avoid the responsibility of training cadets, and to plead that business cannot go on without the appointment of adults. Apparently, as the result of the stand the Commissioners have taken, this now frequently takes the form of asking for trained officers from some other Department; but, while it is advisable that cadets should not remain too long in some of the smaller Departments, it should be obvious that the attempt to avoid temporary inconvenience by asking for the appointment of an officer from another Department or a temporary clerk, instead of training a cadet, will assuredly lead to difficulty in the future. In the larger Departments there should always be a number of cadets undergoing a course of training to fit them to fill vacancies as they arise. In the reports of the Public Service Commissioners of other countries strong representations are made as to the undesirability of temporary employment of clerks. The Public Service Commissioner of the Commonwealth, in referring to the matter, says that " The histories of the Public Services of the States and of other countries are not wanting in precedents which show the dangerous potentialities latent in such a body " [permanent temporaries] " who sooner or later clamour to be placed on the permanent establishment, and whose claims Governments have found it difficult to deny." This has occurred twice in New Zealand, and it was hoped that the action taken under the Temporary Employees Act would place matters on a satisfactory footing for the future. On the whole, there was every prospect that the temporary clerk and temporary draughtsman would disappear, with the exception of a few who, although otherwise qualified for appointment under the Temporary Employees Act, could not, for health or other reasons, be placed on the permanent staff. Unfortunately, the disturbance of the permanent staff, owing to the absence of so many officers on military duty and the increased work in the Defence Department, necessitated a number of temporary appointments. These were, however, made on the distinct understanding that the employment would be strictly limited to the period prescribed by the Public Service Act. This may in some cases have to be

H.—l4

8

extended under section 45 until permanent officers return to duty, but Departments have been so fully apprised of the intention of the Commissioners that it is hoped there will be no more pressure on their part to retain temporary employees beyond the proper time. As regards temporary draughtsmen, the Department of Lands and Survey having failed for years to appoint a sufficient number of draughting cadets, the position is very unsatisfactory, and will continue to be so until draughting cadets about to be appointed are qualified. It may, however, be some years before they can do more than provide for the expansion of business. While it is without doubt that many draughtsmen who are temporarily employed are well qualified, the Department admits that a proportion is in the category of tracers, and that an intelligent youth should be able to acquire an equal facility in from three to six months. In the case of the temporary adult tracer, it is not likely that he will be able to qualify for more important draughting-work, while the cadet should progress continuously and be properly trained in the higher branches of the work of the Department. Relieving Staff. The policy of finding employment for those officers who have been displaced owing to the introduction of new methods, and whose record was satisfactory, has been continued, and their names have been placed on the relieving staff attached to the Department of Internal Affairs. These officers have been available for any special duty which might arise, thus preventing the unnecessary employment of temporary clerks by individual Departments. Owing to the absence of so many officers on military duty whose places are being kept open, a number of cadets appointed during the past few months is being treated as on the relieving staff, although they will be required to fill the places of absent officers in Departments continuously until the officers return to duty. Under this arrangement the staff in excess of normal departmental requirements can be readily traced. During the year the services of a number of employees for whom work could no longer be found in the Government Printing Office, and who in the ordinary course would have been dispensed with owing to the outbreak of war, were utilized by the Post and Telegraph Department. Legislation affecting the Public Service Act. The Education Act, 1914, contains several provisions affecting the Public Service Act which are of some importance. Under section 26 the Commissioner is empowered to appoint to the Clerical Division of the Education Department or of any other Department of the Public Service any person who on the Ist January, 1915, was permanently employed by any Education Board for more than twenty hours a week in clerical work. As the old education districts—thirteen in number —will remain in force until the Ist January, 1916, when they will be reduced to not less than seven nor more than nine, it is not many clerks will require to be provided for before then. The only provision, made so far is the transfer of the Secretary of the Southland Education Board to the Head Office of the Education Department. Under section 131 the Inspectors appointed by Education Boards under any former Education Act, and in office on the Ist January, 1915, are deemed to be Inspectors of the Education Department as if they had been appointed under the Public Service Act, 1912. These Inspectors are referred to under a separate heading. Unfortunately, section 131 is so difficult to interpret that an amendment to make more clear the intention of legislation appears to be desirable. Section 160 empowers the Commissioner to classify for the purposes of the Public Service Act officers of the Public Service who are engaged in the Educational service, in a division to be known as the Educational Division. This is a matter of distinct importance to teachers and others, who, owing to no other division being available, had to be temporarily classified in the General Division. Public Service Act. Experience has shown that it would be desirable to amend the Public Service Act in order to provide machinery clauses to meet several classes of cases which

9

H.—l4

have arisen, and to make clear the intention of the Legislature in regard to appeals on the subject of promotion. Other matters which it is suggested might be considered are the enlargement of the clauses relating to appeals, with the object of enabling a simpler and more direct procedure to be adopted, and also for the purpose of enabling members of the Professional, Educational, and General Divisions to be directly represented on the Appeal Board. The question of fixing the minimum salary of married men in the Public Service by Act is also a matter calling for attention. At present there is no statutory provision for the payment of a minimum, which necessitates special appropriation every year. Other matters of some importance are the method of appointing Permanent Heads of Departments, and making provision for a higher salary than £600 per annum in the Clerical Division to cover exceptional cases. As there appears to be no provision for a retiring-age in any existing Act, it is desirable that a maximum age should be fixed by amendment of the Public Service Act. As the Commissioner has power under section 51 of the Act to dispense with officers on three months' notice, and as the retiring-age has, following what is believed to be the intention of the Public Service Superannuation Act, been fixed at sixty-five, no particular difficulty exists at present except that officers are claiming the right to be retained in the Service until that age. Under the Civil Service Act, 1866, retirement was compulsory at the age of sixty, subject to the officer being required to continue to perform his duties if so directed by the Governor in Council. Boards of Appeal. General Service. When the Second Report was presented the Board was still engaged in dealing with the appeals which had been lodged against the original classification. The actual number of appeals lodged against the original classification was 1,457, which engaged the attention of the Board from the 29th September, 1913, until the 3rd August, 1914, when a short adjournment was made prior to dealing with the 1914-15 appeals. In order to allow appellants every opportunity of placing their cases before the Board, sittings were held in the following towns : Wellington, Blenheim, Nelson, Glenhope, Hokitika, Greymouth, Christchurch, Dunedin, Invercargill, Napier, Gisborne, Palmerston North, Wanganui, New Plymouth, Auckland, Hamilton, and Rotorua. The following statement shows how the appeals were disposed of:— FIRST GENERAL CLASSIFICATION. Total allowed in part or whole (including 243 on the recommendation of the Commissioner) .. .. 461 Not considered for various reasons . . .. .. 70 Withdrawn .. .. . . .. .. 53 Disallowed .. . . . . . . -. . . 873 Total .. . . . . .. . . 1,457 The financial effect, and the number allowed on the recommendation of the Commissioner, will be seen from the undermentioned figures : — j- Increase JNo - 1913-14, Allowed by Board .. .. ..218 £1,312 Allowed on recommendation of Commissioner 243 £1,865 During the year ended the 31st March, 1915, the number of appeals under all headings (classification, promotions, &c.) dealt with by the General Service Board was twenty-three, and these were disposed of as under : —

2—H. 14.

H.—l4

10

Allowed in part or whole (including one allowed on recommendation of Commissioner) . . . . . . 9 Disallowed .. .. . . . . . , 12 Withdrawn . . . . . . . . . . 1 Not considered, as not in order . . . . . . . . . 1 Total .. .-:. ... .. ■ ..23 POST AND TELEGRAPH. In order to save time and expense the Board decided to take both the 1913-14 and 1914-15 appeals in each place before passing on to the next centre. The total number of appeals dealt with was as under :— Telegraph. Postal. 1913-14 list . . . . . . . . 263 206 1914-15 list . . . . . . 16 22 Totals .. . . .. . . 279 228 Visits were made to the following towns : Christchurch, Dunedin, Napier, Palmerston North, Hastings, Wanganui, and Auckland. The results were as follow :— Telegraph Branch. Allowed (including 69 on the recommendation of the Commissioner) .. . . . . .. 88 Disallowed . . .. .. . . . . . . 180 Withdrawn/ .. .. . . . . ; . 10 Not considered .. . . . . . . . . 1 Total .. .. . . . . . . 279 The number of appeals allowed on the recommendation of the Commissioner, and the financial effect, will be seen from the following :— -j-j. Increse in Salaries. Allowed by Board .. .. .. 19 £233 Allowed on recommendation of Commissioner . . 69 £324 Postal Branch. Allowed (including 36 on the recommendation of the Commissioner) .. .. . . . . 56 Disallowed . . .. . . .. . . . . 154 Withdrawn . . . . . . . . . . 18 Total .. .. .. . . . . 228 vr Increase in Salaries. Allowed by Board .. .. .. ..20 £128 Allowed on recommendation of Commissioner . . 36 £342 It is noticeable that the majority of appeals were allowed on the recommendation of the Commissioner. That it should be v cusary, as it is under the present legislation, to place formally before the Board of -appeal appeals which the Commissioner is willing to agree to is a cumbersome process, which it would be desirable to meet by giving the Commissioner power to deal with appeals, while preserving the right of an appellant to have his appeal placed before the Board if he is still dissatisfied after receiving the Commissioner's decision.

11

H.—l4

The comparatively small number of appeals from the Post and Telegraph Department is accounted for by the fact that the Department had been, classified for twenty years. Right of Appeal. Much misconception about the right of appeal on promotion arose during the year. The Public Service Association sought a declaratory judgment in the Supreme Court, when a judgment as follows was delivered by the Chief Justice : — This is an originating summons under the Declaratory Judgments Act, 1908. The Court is asked to interpret certain provisions of the Public Service Act, 1912 —namely, those regarding appeals from the decision of the Commissioner, The Act is a new departure in the mode of appointing Civil servants, and was no doubt aimed at removing all appointments from the usual method of Ministerial recommendation to the Governor. Under the statute the right to appoint Civil servants (with a few exceptions) is vested in a Commissioner and Assistant Commissioners. I presume the appointment was vested in the Commissioner and not in the Governor so as to absolutely free the appointment from any political control. Eights are, however, given to Civil servants by the statute, and the most important is the right of appeal from the Commissioner's decision. Section 31 provides,— " (I.) Any officer dissatisfied with any decision of the Commissioner, or of any person or persons to whom the Commissioner has delegated his powers or functions, in regard to grade affecting such officer, or in regard to the classification of the work performed by him or assigned to him, or in regard to salary or promotion, may forward to the Commissioner, within thirty days after such decision has been notified to him, a notice of appeal setting forth the grounds of his dissatisfaction ; and a Board of Appeal, constituted in the manner hereinafter set forth, shall thereupon consider such appeal and the grounds thereof, and further evidence in relation thereto which the Board may deem necessary for the proper determination of the appeal, and may allow or disallow the appeal; and the decision of the Board of Appeal thereon shall be final. " (2.) If in the opinion of the Board any appeal is frivolous or vexatious the Board may order the appellant to pay the cost of the appeal, and the sum so ordered to be paid shall be paid in the manner prescribed for the recovery of fines for breaches of regulations." The only word in the section that has caused a difference of opinion between the Commissioner and the Civil servants is the word " promotion," and the meaning to be applied to it. It is granted that if a Civil servant is not promoted to a grade that he thinks he is entitled to he may appeal, or if he is assigned work he does not like he may appeal, or if he gets no rise in salary to which he thinks he is entitled he may appeal. But though all these things are really questions of promotion, and are specifically provided for in the statute, for the words are ' in regard to grade, in regard to the classification of the work," &c, " or in regard to salary," yet that the word " promotion " used after the word " salary" cannot mean promotion to another office. It is admitted that the word " promotion," unlimited as it stands in the section, may include an advancement to a now office, but it is said, if it means that, a great inconvenience will arise, and that the word " promotion " should be limited to four classes : (1) Advancement from Class F under subsection (4) of section 20 ; (2) advancement from Subdivision 4of Class VII or from Subdivision 7of Class VII; (3) advancement from the Clerical Division to the Professional Division ; (4) promotion from one grade to another. It seems to me that all these advancements come under " grade," " work," and " salary," and that unless the word " promotion " has to mean what it ordinarily would include, an appointment to a new office, it was unnecessary. Nor am I influenced by the contention that it would create inconvenience. The inconvenience that is suggested would be that many thousands of officers would expect that they were eligible for a new office, and if they did not get it they might appeal. The same might be said if salaries were not raised or if their grades were not advanced. It appears to me that section 31 contemplates an application to the Commissioner by the Civil servant, and the right of appeal does not arise until there is a notification. The decision has to be notified. Without a request or application to reply to there is no need of a notification "to him " — that is, to the Civil servant. It is suggested that a general notice of an officer being appointed would be a " notification to him." To so read the section would be to strain its language. It was argued that section 6 would prohibit any application for advancement in any shape to the Commissioner. The words of the section are (subsection 3), " Any officer who, directly or indirectly, solicits or endeavours to influence the Commissioner or an Assistant Commissioner for the purpose of obtaining promotion or increase of salary shall be deemed to be unworthy of such promotion or increase, and it shall not be accorded to him ; and he shall be liable to immediate dismissal." The word " solicit " may mean " apply for," but it is, I think, obvious that it means something more than a formal application. For example, suppose the Commissioner advertised for candidates for an engineership, would it be contended that if an engineer in the Service applied he was soliciting the office ? "Solicit" in its primitive meaning has something violent or abnormal in it; it is not a bare application; it is a beseeching, begging, persistently begging, persuading, or entreating. I notice in Funk and Wagnall's new Standard Dictionary the word " solicit " is not given the meaning of " apply " ; the meanings go beyond mere " apply," such as "to ask for with some degree of earnestness, to seek to obtain by persuasion or entreaty, or to solicit a favour," &c. It means " applying with importunity " ; and in Latham's Johnson's Dictionary the meaning of " apply " is not given. " Importune," " entreat," "implore," " ask," &c, are given; and in Sweat's Etymological Dictionary " apply " is not given as a meaning of " solicit," nor as a synonym of the word.

H.—l4

12

The section seems to me to assume an application and a refusal before an appeal can arise, and if it were otherwise interpreted the inconvenience might be exceedingly great. Can every one not advanced in salary or grade appeal without applying for change of grade, salary, or work ? lam of opinion that might occasion great inconvenience in the Service, and greater than in construing the section as allowing an appeal if an application for a new office were refused. The next contention was that the appeal, if one applied for a different office to that which he held, and it was not granted to him, would not be a decision within section 31 of the Act. It was said the officer is appointed by the Commissioner, and, once appointed, the appointment remains, oven if His Excellency does not issue his Warrant (see section 60). The Commissioner must come to a decision before he actually signs the appointment. The decision comes first, and if an application is made and is declined, that is a decision. It may mean that in carrying out the Act the proper thing to do is to wait until the thirty days —the time within which to appeal —lapses before the final appointment is made. For example, an officer is second clerk, and he applies for first clerk : could it be said that as this would mean a new appointment, there is no right of appeal ? That is, I understand, the contention. If that is correct, the right of appeal given is slight indeed. The word " promotion " means and includes the change to a new office; and by our Acts Interpretation Act, 1908, every provision in a statute is to receive such fair, large, and liberal construction and interpretation as will best ensure the attainment of the object of the Act, and of such provision or enactment, according to its true intent, meaning, and spirit. " Promotion " meaning, as it does, appointment to a higher office, I do not know any authority that would warrant me in limiting its true meaning. Further, the general intent of the statute appears to me to give a broad and liberal appeal to Civil servants. There need arise no inconvenience if applications are asked for and if the final appointment is not made until after thirty days after the decision has been come to, and it is not, therefore, a case in which the maxim ab inconvenienti can be applied. Lord Halsbury said in Cooke v. Charles A. Vogler Company (1901, A.C., 102, 107) that a Court of law has no jurisdiction to disregard what the Legislature has enacted. It cannot balance one inconvenience against another inconvenience, or choose between alternatives. The words in this statute are clear, and it does not appear to me that by reading " promotion " as meaning " promotion " any greater inconvenience can arise than may arise in carrying out the other provisions of section 31. I must therefore answer the questions put as follows :1. No. 2. Yes. 3. The officer can, after application for an office and notification of the decision of the Commissioner against him, appeal to the Board. 4. Yes, he can appeal. 5. No. As this judgment, particularly in its insistence on the necessity for application for promotion precedent to an appeal, left matters in an unsatisfactory condition from the point of view of officers, the Commissioners decided, after lengthy discussion with the association and their legal adviser, to meet the case by agreeing to provide special facilities to all officers for appeals on the subject of promotion until the Public Service Act could be amended. The existing arrangement is as follows :— (1.) In the case of positions not exceeding £220 per annum (which generally require to be made without delay, as, for example, positions in the Post and Telegraph and Mental Hospitals Departments), although the Commissioner will advertise where practicable, the appointments may be finally made ; but if any officer, whether he has applied for the appointment or not, considers that the action taken has superseded him, he may, within thirty days of the first notification in the Official Circular, lodge an appeal. (2.) All other positions to be advertised for, except in extraordinary circumstances where it is impracticable to do so ; but in order that all officers, whether or not they have applied for the vacant position or for any vacancy consequent upon the filling of such vacant position, may be given an opportunity of appealing, appointments shall not be finally made for thirty days after notification in the Official Circular, or longer if any appeals are forthcoming. (3.) All appeals lodged under the conditions in. paragraph (1) shall be sent on to the Board of Appeal on the understanding that if an appellant is successful he shall be placed on an equivalent footing with the officer appealed against. (4.) Notification in the Official Circular of a particular appointment, or of a decision to make a particular appointment, shall be deemed notification to the whole of the Service, and the thirty days within which an appeal must be lodged shall commence from the date of the Circular in which the notification first appears. (5.) Appeals shall be deemed to be made against the decision not to promote the officer appealing. . - This is said to fully meet the contentions of officers. So far as the Commissioners are concerned, the Act is being interpreted in this matter in the broadest way, and

13

H.—l4,

it remains for officers to give such close attention to the notices in the Official Circular as will assist the Commissioners in dealing with a difficult problem, particularly such assistance as can be rendered by early application for any advertised positions for which they desire to apply. Administrative Division. In last year's report attention was called to the desirability of classifying Permanent Heads. It is recommended that this matter should, if possible, receive attention whenever any further legislation concerning the Public Service is contemplated. At the same time, it is considered that provision should be made to classify Assistant Secretaries in the larger Departments. At present the number of administrative officers is unduly large, mainly as the result of the Public Service Act fixing a maximum salary for the Clerical Division of £600, a lower salary than some Assistant Secretaries were receiving at the time of the classification. The Commissioners are of opinion that there should be only one officer in each Department in the Administrative Division —namely, the Permanent Head—and that the salary of an officer should never be a determining factor in connection with placing him in that division. Until the classification suggested is provided for by Act it does not appear possible to reduce the number of officers in the Administrative Division. Classification. In the Second Report reference was made to a proposal to add to the salaries of Mental Hospital officers the value of such emoluments as rations and lodging, a corresponding deduction being made for refund to the maintenance vote;. This was provided for in the 1915-16 classification, and a similar arrangement was made in regard to like emoluments payable to officers of the Education Department employed in special schools, and to cases in other Departments. There is no doubt that the provision was a reasonable one, as it goes without saying that the cash salary of officers who receive rations and lodging was in the past fixed on the basis of the cash salary plus emoluments. It appears to be a hardship that an officer drawing a cash salary of, say, £120, and receiving emoluments valued at £30, should receive superannuation on the basis of the cash salary only. As in many other matters, Departments were found to be treating such emoluments differently. Where an official residence was available there was no uniformity in the method of charging rent, and in many cases residences were allowed free of charge. The Crown Law Office has now advised (as regards the Teachers' Superannuation Fund) that the alteration made in the Public Service List has no effect either upon the contributions of officers or their retiring-allowance. By section 2of the Classification and Superannuation Amendment Act, 1908, it is provided that " salary " means, with respect to a contributor, the actual sum paid to him as salary in respect of his service, but does not include allowances or payments for overtime. For the purpose of that Act, therefore, an officer's total remuneration is irrelevant, as " salary "is the net amount of cash actually paid to him. As a similar provision exists in the main Act, officers other than those of the Education Department are in a similar position. As the Education and Mental Hospitals Departments had been pressing for years to have their officers' total remuneration treated as salary, and the value of house-rent and rations deducted therefrom, it is unfortunate that there should now be any difficulty in the matter. The attention of Government has been drawn to it, with a suggestion, that the Superannuation Act might be amended to meet the case. Classification of School Inspectors. Under the Education Act, 1914, School Inspectors appointed by the Education Boards under any former Act became members of the Public Service. As the Inspectors had been appointed by thirteen separate Boards, which differed widely in their estimates of the salary-value of the position, and to some extent in conditions

H.—l4

14

of employment, the classification of Inspectors has been one of exceptional difficulty. While the nationalization of school-inspection will ultimately be to the advantage of the majority of the Inspectors, owing to the wider field now open to them, there may possibly be a limited number of cases in which this advantage is not regarded by one or more Inspectors as compensation for a possible promotion which might have been obtained in the district to which they were appointed ; but this disability, if it exists, should rapidly disappear. Thirty-four out of the forty Inspectors have been seen personally, and the Commissioners could not but be impressed with the character of the men whose duty it is to carry out the important work of schoolinspection. The selection of Inspectors by the Education Boards throughout the Dominion has evidently been made with great care, and the Public Service is to be congratulated on this accession to its ranks. The number of Inspectors classified was forty, who, on the 31st December, 1914, were drawing salaries totalling £19,612. Their salaries as classified for 1915 were fixed at £20,581. No appeals have been received against the classification. Public Service List. Under the Public Service Act the Commissioner is required to issue in the month of April a list of all persons in the Public Service on the 31st March preceding, showing the salary.then drawn and other particulars. In order to make the list complete and to convey the maximum information to Parliament, it was considered desirable to show in a parallel column the salary to be drawn by the officer under his classification for the succeeding year. As this prevents the work, which is of considerable volume, being commenced much before the 31st March, it is only by strenuous effort that the list can be completed within the time fixed by statute. For some reason which it is difficult to explain, and to which reference has been made in previous reports, more than one Department is far from accurate in its method of keeping staff records, and this increases the difficulty. Seniority List. Attention has been given to the preparation of a seniority list for each Department, but in view of the conflicting claims which must arise as the result of temporary officers having become automatically permanent in 1907 no satisfactory progress has been made. The Public Service Lists for Departments other than the Post and Telegraph Department are not, therefore, regarded as seniority lists. There is no urgency about the matter, as the principle of the Public Service Act is to place merit and fitness before long service, and it would probably be as well to defer the issue of a seniority list until the next reclassification of the Service takes place. By that time promotions and other changes will have determined seniority in the majority of cases. As the Post and Telegraph Department had been classified for twenty-one years before the Commissioners assumed' office, there has been no difficulty in continuing its list on a seniority basis. Deputations from Officers' Associations. Deputations from officers' associations have met the Commissioners on several occasions during the year. While the representations of the associations have received a maximum consideration, it has not been found possible to give favourable replies to the whole of their requests, which have covered a very wide range. Breaches of Public Service Act. Under section 15 the Commissioner is required to call attention to any breaches or evasions of the Act. While nothing of sufficient importance has occurred which would justify the statement that there has been any direct breach of the provisions of the Act, attention must be called to the fact that in more than one Department there have been attempts to evade the spirit of the Act and regulations. These have been confined to irregularities in the method of employing temporary officers. The following instances may be given :— (1.) The Permanent Head of a Department engaged four temporary clerks without authority, in the belief, it is supposed, that he was empowered to charge

15

H.—l4.

their pay to a vote other than salaries. Owing to the arrangement between the Audit Department and this Office, this was promptly observed. (2.) The Permanent Head of a Department who has authority to engage labourers expressed his intention, if the Commissioner did not provide a clerk, to engage a man as a labourer and give him clerical work. The request for a clerk was the result of the retirement of a labourer who had been performing clerical work unknown to the Commissioners. (3.) An officer who was given authority to engage a temporary clerk employed his own son, although he had been expressly forbidden to do so. (4.) An officer engaged his daughter as a temporary clerk without any authority to engage temporary clerical assistance. The amount of wages paid was surcharged against the officer concerned. Matters such as these cannot be regarded as trivial. The whole aim of the Public Service Act is that there should be an ordered arrangement of employment in the Public|Service, under which it can be made clear to Parliament what is expended on clerical and other assistance, and, moreover, that every eligible person who applies for employment should have a right to consideration. To employ clerks nominally as labourers defeats the first, and the employment of the near relative of an officer is not calculated to do justice to applicants in general. There is, of course, nothing to prevent the son or daughter of an officer being appointed as the result of competitive examination, but the Commissioners in such cases insist that the appointment should not be in the same office, and, if possible, not in the same Department, as that in which the parent is employed. Regulations have been made requiring Permanent Heads to give the matter of inspection of stores the closest attention, yet, with the exception of one Department, the Commissioners have not been advised (as provided by the regulations) that a satisfactory system of inspection has been followed. Attendance of Officers. From their own observation, and information which has been received, the Commissioners regret to state that the attendance of many of the officers in Departments is far from satisfactory? Though attendance-books are required to be kept, and provision made for supervision, by responsible officers, yet the Commissioners have evidence to show that accurate records in ma,ny cases are not maintained by the officers whose duty it is to do so. Notwithstanding that the regulations require that no officer shall, except on official, business or by express permission of the Permanent Head or head of the branch, leave his office during office hours without entering the period of such absence (if not on official business) in the attendance-book, it has come under notice that this has been done with frequency by certain officers. The attendance-books thus afford no true record of the actual time many officers are engaged on official duty. Such evasion of duty is reprehensible in itself, besides giving rise to unfavourable criticism of the Service generally. Applications for Employment. Table X gives particulars of the applications for employment, other than advertised positions, received during the year. There has been a marked increase in the total number as compared with the previous year—4,246 as against 2,401. The number of candidates who were successful at the Public Service Entrance Examination held in December last was 668, as compared with 584 at the previous examination. Departmental Annual Reports. The annual reports of most Departments are not only of very great volume as compared with other countries, but in addition there is an elaboration of detail which does not appear to warrant the labour required in its preparation. It was considered that a great saving in Departments, and incidentally in the Government Printing Office, would result from a revision of the existing practices if the reports, without impairing their usefulness, were made as brief as possible. This was represented to Government, who took prompt steps to instruct Departments; and though at that time the reports for the previous year were well

H.-14

16

in hand, some Departments were able to effect an improvement. It is hoped that further progress in this direction will be noticeable in the reports on the past year's operations. With a desire to further reduce elaborate detail, the Commissioners suggested that economy would result from the elimination of such details as shillings and pence and fractional measurements in returns, tables, &c. That the attention which has been directed to these matters would appear to be amply justified may be judged from the fact that in one Department alone it has been reported that a conference of departmental officers recommended that the annual returns prepared for printing in the report be reduced from fifty to twentyfour. Modern Methods, Multiple Schemes, and Compound Processes. Multiple schemes are now in operation in the following Departments : Land and Income Tax, Lands and Survey, State Fire Insurance, State Advances, Machinery, Mines, Valuation, Government Insurance, Public Trust Office, Public Works, Justice, Internal Affairs, and Stamps, bringing into effect greater efficiency, despatch, and economy than formerly. In one Department, where the balancing of fifty-five thousand personal accounts last year required the services of four operators, this year, with a greater volume of work, fifty-nine thousand accounts were balanced by one operator. Again, in another large Department, the balance this year (as a result of the new methods adopted and the use of the machines) was arrived at in much shorter time and at less expense than has ever been the case formerly. These are by no means isolated instances. It will be of interest to quote here the opinion of the Permanent Head of one of the largest revenue Departments after two years' experience of the modern processes. He says, — : ' With the greater knowledge of the machines and their capacity, and the betterpreparation of forms, the cost of the work in this Department has now been reduced to a minimum, and the economy which was anticipated has been fully realized." The anticipated economy in this Department was £3,890, whilst the actual saving in salaries amounts to £4,428 per annum, in addition to which it is stated that the Department has benefited to the extent of £1,430, being additional revenue collected owing to the additional time at the disposal of the departmental officers. Another Permanent Head says,— " The purchase of the machines has been amply justified by the results obtained. . . . The economic effect of new system for the year is £1,002." Owing to the demand for operators for working the mechanical office appliances, classes of instruction have been continued throughout the year and have been well attended. Four examinations in the use of mechanical office appliances have been held— viz., three at Wellington and one at Auckland —and forty candidates were successful in passing. These officers are now all employed as machinists throughout the Service. During the year the Inspector has visited the more important centres of the Dominion for the purpose of extending the use of new mechanical processes in local offices, and also of supervising the operations where they had already been introduced. The first of a series of detailed inspections, which the Commissioners intend to make of the work of every Department where the new methods and processes have been introduced, has been completed, and many matters brought under the notice of the Permanent Head, which, when, given effect to, will be of material benefit. During the year the adoption of carbon processes and the use of " card " systems, in some instances extending throughout the whole of the Department in various parts of the Dominion, have resulted in an appreciable saving of labour and consequent economy. In previous years the work of recording deeds in the Land and Deeds Department was done mainly by temporary clerks, and paid for at contract rates. As these officers find permanent employment it is proposed from time to time to gradually reduce the number employed and arrange for the duplicate copies to be

17

H.—l4-

typewritten. The change, in so far as it has been effected, has resulted in the work being done at less cost, in quicker time, and more neatly and legibly than formerly. The preparation of duplicate cash-statements and other returns by carbon processes is another particular instance where a great deal of unnecessary labour has been obviated. In the Post and Telegraph Department a combined machine and carbon process is being used to introduce a simpler method of dealing with Post Office Savingsbank acknowledgments, and the rendering of telephone accounts. The new system is now being given a trial in the Christchurch office in connection with savings-bank acknowledgments; and arrangements have been made to inaugurate it, in so far as telephone accounts are concerned, in one of the main centres during the year, with a view to its gradual adoption throughout the Dominion. The Commissioners can only express their disappointment that some Departments still fail to recognize the necessity for improvement. Reproductions of forms illustrating multiple schemes in operation in two large Departments appear in Appendix E. New Books and Forms. The important question of new books and forms required by Departments has continued to receive close attention, as the want of system and careful supervision in the past in dealing with these matters has been the cause of a large amount of unnecessary expense. The preparation and printing of matter of no practical value is one direction in which there has been a great waste. As suggested in the report of last year, it was found most convenient to get each Department to undertake a thorough revision of its books and forms; and to this end a circular was issued requesting the Permanent Heads to set up a committee of officers from within and without Wellington for the purpose of considering all books and forms at present in use, with a view to amendment where necessary. In response to the suggestion the following Departments formed committees, viz.: Agriculture, Friendly Societies, Health and Hospitals, Labour, Land and Income Tax, Marine, Pensions, Printing and Stationery, Public Trust, Public Works, Post and Telegraph, Tourist, Valuation, Lands and Survey, Mines, Justice, Native, Stamps, and Land and Deeds. The following Departments did not set up a committee, for the reason that they thought such a course unnecessary, viz. : Customs, Defence, Education, Immigration, State Advances, State Fire Insurance, Treasury, and Public Service Superannuation. Reports have, so far, been received from the committees set up by the Public Trust, Native, Pensions, Friendly Societies, Printing and Stationery, Lands and Survey, Stamps, Land and Deeds, Valuation, and Post and Telegraph Departments. These reports show that the Departments which have taken action have made a comprehensive revision of the forms in use in their offices. The results, which of course will appear later, are bound to be of considerable benefit. As an instance of the extent to which forms may be needlessly multiplied, it was found that in the case of one Department the number of standard forms amounted to 527. The deliberations of the departmental committee resulted in 320 of these forms being recommended for rejection. Stationery. The new system of control and supply of stationery and office requisites has now been in operation for several months. The Permanent Head of the Stationery Office reports that it has worked very satisfactorily, and that taking into account the extra trouble caused by the inauguration of a new system, which involved taking over the stocks of several large Departments, the work compared very favourably with the work of the previous period. It should be remembered that these satisfactory results have been obtained notwithstanding the exceptional amount of work entailed in supplying the needs of the Defence Department for the Expeditionary Forces and the Electoral Department for thejfgeneral election. Any trouble that has arisen has been due to the various districts not strictlyjobserving the original instructions with respect tofthe specified dates for forwarding their requisitions. Stationery Substores. —During the year the stationery depots which have been established in the Labour, Public Trust, Customs, Marine, and State Advances

3—H. 14.

H-.—14

18

Departments were closed, and the stocks handed over for issue by the Government Stationery Office. A report has been received to the effect that while the Departments have been relieved of all work previously undertaken in connection with the receipt, custody, and issue of such stationery, there has been no appreciable extra labour in the Stationery Office in issuing supplies, which speaks well for the new system. Stores. The importance of providing regulations, &c, for placing the whole of the transactions relating to the purchase, custody, and inspection of stores on a proper footing has been referred to in previous reports. Stores Regulations. —lt is satisfactory to note that whilst the regulations set up by the Commissioners under the Public Service Act have been in operation for the past two years, the Departments concerned have in most instances advised that little or no alteration is required. It is a matter for concern, however, that in one of the principal stores-purchasing Departments—namely, the Public Works Department—practically no action has been taken to give effect to the regulations In addition to the Stores Regulations, the Commissioners considered that simple rules should be provided in Departments having Stores Branches to amplify the regulations and aid officers in carrying out their respective duties. In the Post and Telegraph, Justice, and Mental Hospitals Departments these special rules have been approved and issued. Rules have still to be issued for the Education, Public Health, and Public Works Departments. Arrangements were made by the Commissioners for an officer to specially report on the practices followed in respect to stores, &c, at the various hostels of the Tourist and Health Resorts Department; and the methods to be finally adopted are at present receiving consideration. Amendments to Regulations. —lt was found desirable to extend in some respects the provisions of the original regulations. The principal amendments were as follows : — (a.) Officers have been authorized in special cases to purchase stores by direct purchase without competition to a value of £20 instead of £10 in any one requisition. (6.) The method of requiring separate deposits and bonds with each tender has been simplified. Tenderers may now make a fixed deposit with a bank to cover all deposits required in connection with any tenders submitted, and one general bond is accepted as sufficient security for the fulfilment of all conditions by the same tenderer. Departmental Property. —Reference has been made in previous resports to the unsatisfactory state in which the records of departmental equipment had been maintained. Regulations have now been gazetted, and forms prescribed, for ensuring that a simple and accurate record shall be maintained of all equipment. Provision has been made for the records to be properly checked and all property examined at regular intervals. The Commissioners have not yet been advised to what extent Departments have applied the scheme. This will be a matter for inspection. Audit of Stores. —Notwithstanding that authority was contained in the Public Revenues Acts from 1887 to 1910 for the issue of regulations governing the purchase, accounting, and inspection of stores, it is a matter for regret that no action was taken by the Treasury. Attention was drawn to this, and the Government is taking steps to make regulations requiring the Audit Department to make the necessary audit. It has to be borne in mind that stores represent money or moneys worth, and if any waste or misappropriation takes place those responsible are as culpable as an officer who misappropriates actual cash. Elaborate checks are made in cases where actual cash is concerned, and if any shortage is found no stone is left unturned to secure the return of the money and to punish) the delinquent. The same principle should apply in the case of stores. Public Works Department. —Attention was particularly directed in the First Report to the fact that the stores system of the Public Works Department was

19

■H.—l4

obsolete. It was considered that immediate steps should be taken to reorganize the work of this important branch of the Department. It is to be regretted that no attempt has been made by the Department to introduce the practices outlined in the Stores Regulations made under authority of the Public Service Act. The Commissioners feel that no valid reason exists for this neglect. How seriously this may have affected the transactions in stores will be understood when it can be said that no one can guarantee that the Department has not been subjected to fraud and peculation. The Commissioners have pointed out from time to time that the existing method should be remodelled with the least possible delay, and an efficient form of administration adopted; and with this object in view appointed a Stores Manager, who took up his new duties in August last. Up to the present his duties have been confined principally to an inspection of the method and practices in use, but no real attempt has been made to satisfactorily deal with the position. The Stores Manager's detailed report fully confirms the statements made in the Commissioner's First Report, wherein it was stated,- — " Nothing but a complete recasting of the present stores system can be satisfactory ; the duplication and overlapping at present carried out is incapable of any reasonable explanation, and how it has been allowed to develop and continue is not understood." In the near future, however, it is hoped that, as a result of persistent representation by the Commissioners, something definite will be undertaken to safeguard the Department's interests. The services of an experienced officer from Australia have been obtained to co-operate with selected departmental officers in framing a workable scheme. Stores Tender Board. —The second annual report of the Board appears in Appendix A hereto. The Board draws particular attention to the advisability of having one Board to deal with all tenders for stores. The regulations under the Public Service Act require that this should be done. Central Store. —The advisability of making provision for a central store for all Government Departments has occupied the serious attention of the Commissioners during the year. In the First Report it was stated, " Stores administration is costing the Dominion large sums of money annually, and it is a matter for consideration whether it would not be possible to consolidate the interest of the several Departments, and provide one store common to the whole." Information upon this subject has been received from Australia, and there appears to be no reason for continuing the present costly practices whereby several independent staffs deal with matters of a like character. The staffing of the stores branches of the several Departments has not received the attention which its importance has merited. The officers in charge of stores should be men experienced in this particular work, and should fully understand the scope and possibilities of the whole working of the branch in which they are engaged. The inauguration of a central store would afford facilities for officers to specialize in and to acquire a complete knowledge of stores administration. Amendments to General Regulations. During the year the principal amendments made were as follows : — Regulation 209 was amended limiting the amount payable to an officer performing higher duties to £150 per annum in addition to his salary. Regulation Ba, dealing with payment for extra duties, was revoked, and special regulations defining the conditions under which overtime may be worked, and the rate of payment in such cases, were gazetted on the 10th September, 1914. Regulation 219, dealing with the giving of notice of any decision by the Commissioner, &c, to an officer by notice in the Public Service Official Circular. Stores Regulations : The procedure in connection with deposits with tenders, and also as regards bond for the due fulfilment of contracts, was considerably simplified.

H.—l4.

20

Departmental Regulations : Special regulations were issued with respect to the efficiency examinations of draughtsmen in the Lands and Survey Department. Electrical Engineering Cadets : Special regulations were made regarding the training required in connection with the professional cadets in the Electrical Engineering Branch of the Public Works Department. Public Service Official Circular. In view of the decision that whenever practicable due notice would be given to officers of the Service of vacancies in the Administrative, Professional, Clerical (above Class VII), and General Divisions, it was found necessary to issue the Public Service Official Circular more frequently. As a result the circular is being issued twice monthly. Conferences of Officers. The Commissioners are still of the opinion that conferences of officers to review the internal practices of their Departments, and to suggest improvements and amendments in them, are of inestimable value in promoting the efficient and economical working of the Service. Every opportunity is taken to encourage Departments to bring their officers together for this purpose. The wisdom of this policy has been amply proved by the results of the conferences which have taken place. In the assurance that benefit would result from a round-table conference of the Permanent Heads of the Service, it was the intention of the Commissioners to have arranged early in the year for a meeting of Permanent Heads to discuss such subjects as organization, classification, regulations, and other matters affecting the Service generally in regard to which their advice and assistance would be of value ; the idea being to hold similar conferences at regular intervals. However, owing to the war and the consequent depletion of staffs, it was deemed advisable to postpone the conference until a more convenient opportunity. The matter will not be lost sight of. Post and Telegraph Department. —lt became evident during the hearing of cases before the Appeal Board that there was a lack of uniformity in regard to the classification and duties of linemen throughout the Dominion, and a conference of the Telegraph Engineers of the four chief centres was held in Wellington in November, 1914, to suggest a uniform standard in these matters. New Boohs and Forms. —The question of the revision of the books and forms in use in Departments was considered by committees convened by Departments for the purpose. Details of their work will be found under the heading " New Books and Forms," on page 17 of this report. Stores. —During the year a conference was attended in Wellington by representatives of the mental hospitals at the four main centres to consider the drafting of rules for the guidance of officers charged with the custody and issue of stores in mental hospitals. The recommendations of the conference have been considered and adopted. Carbon-supplies. — A conference consisting of the Chief Clerk Government Printing Office, the Instructor of Mechanical Appliances, and two senior typistes of the Service was held during the year for the purpose of deciding on a uniform carbon paper to be used by Departments. Thorough tests were conducted before a selection was made. Lands and Survey Department. —The conference convened at the instance of the Commissioners, comprising the Assistant Under-Secretary for Lands, eight officers of the Clerical Division of the Lands Department, the Sub-Inspector Public Service Commissioner's Office, and an officer from the Treasury Department, met in Wellington in May, 1914, and considered the agenda paper set out on pages 26-27 of last year's report, with a view to the standardization of books, forms, and returns, and the adoption of a uniform system of office administration throughout the Dominion.

21

H.—l4

The following heads comprise the main alterations and improvements :— (1.) Introduction of a modified form of the series record system in all offices. (2.) Recasting and remodelling of the monthly, quarterly, and annual returns from District Offices, and the adoption of compound forms wherever possible. In one instance, where three returns were previously compiled, the same returns are now undertaken by carbon process in one operation. All unnecessary information has been eliminated by merging of information under main headings. The methods of the compilation of the returns in District Offices have been remodelled and standardized by the introduction of Returns Journals. (3.) Confirmation of multiple system of land-revenue collection and accounting, and use of adding-machines, &c, introduced by the Commissioners, and revision of all forms of cash-books, &c. (4.) Land Board Procedure : A revision of the method of Land Board minutes whereby a simple uniform system has been adopted for preparation of order paper and minutes. (5.) Forms and books have undergone a complete revision. In all, 527 forms were submitted, 226 being standard and the remainder local forms. The majority of these have been rejected, and so far 172 forms have been standardized to take the place of the above. There are yet a few to be revised as required. (6.) Rangers' Inspections : A system of recording Rangers' inspections of Crown holdings has been devised. The particulars of selections are recorded in loose-leaf field-books, and reports are made by carbon process at the time of original entry of details of inspections. Full instructions have also been issued to the Rangers relating to their duties. A committee consisting of the Secretary of the Public Trust Office, the Staff Clerk of the Post and Telegraph Department, and the Inspector of the Lands and Survey Department was also appointed by the Commissioners to consider and report on suggestions made to improve the methods of the Correspondence Branch. Overtime. Regulations governing the conditions under which overtime may be worked, and the rate of payment to be made in such cases, were gazetted on the 10th September last. These regulations were the outcome of conferences with officers of the Public Service, and largely follow the practices adopted in the Commonwealth of Australia. Briefly, the regulations provide,— (1.) For a fixed scale of payment in cases where the working of overtime has been authorized: (2.) Payment at the fixed rate in cases where the weekly hours worked are in excess of forty-four : (3.) For overtime to be worked under direct supervision of a senior officer who has no monetary interest in the working of overtime. The Commissioners have no desire that members of the Service should be required to work excessively long hours, even with adequate remuneration, and prefer, both in the interests of the Department and the officers themselves, that in cases where extra work is to be coped with temporary assistance should, where practicable, be given. t The question of payment for overtime does not on the whole work satisfactorily. The regulations issued by the Commissioners are not always observed, the tendency being in many cases to take advantage of the regulations to a point beyond what was expected. In some Departments, under slight pretext, applications are received to work overtime on the part of the staff. The statement in the First Report that " experience has proved that specified conditions under which overtime may be earned do not conduce to the diminution of expenditure on this account " has been fully borne out. The Commissioners are f continually receiving applications for authority to work overtime in order to overtake arrears. They can only conclude

H.—l4

22

that this arises from a want of supervision on the part of Chief Clerks or sectional heads, and feel satisfied that a great many of the payments which are recommended are quite unnecessary. As an instance : in one Department a claim for overtime was received from one officer, and recommended by the Permanent Head, for £18 for one month, which, upon investigation, the Commissioners have been advised was wholly unnecessary, whilst in another Department claims of a most extravagant character have been recommended for payment. Health of Staff. The following table gives the average absence of officers on sick-leave : —

Examinations held. The examinations conducted during the year under the Public Service Regulations have been the Public Service Entrance Examination, the Public|Service Senior Examination, the efficiency examinations in the Post and Telegraph Department, efficiency examinations in connection with mechanical appliances, and examinations for admission of shorthand-writers and typists. Papers were also set for an efficiency examination of the draughtsmen in the Public Service, but the examination lapsed, as no entries were received. The question of discontinuing the Public Service Senior Examination after January, 1916, and of substituting instead special examinations for individual Departments or groups of Departments, is still under consideration. Senior and Entrance Examinations. In accordance with clause 172 of the General Regulations the syllabus and procedure for the recent Public Service Senior were the same as for the corresponding examination in previous years. The examination was held between the sth and 20th January, at twenty-seven centres throughout the Dominion and at the Chatham Islands. The number of entrants was 989, as compared with 1,051 for the previous year. Of the 989 admitted at the 4 last examination, 804 actually presented themselves in the examination-room, and 522 were successful in improving their status and are now recorded in conjunction withjjearlier successes, if any, as having passed as follows : Passed the whole examination, 201, of whom three passed with distinction ; passed in five or more subjects, 20 ; passed in four, 97 ; passed in three, 101 ; passed in two, 103. The altered conditions contained in amended regulations which came into force on the Ist April, 1915, have allowed of a further seven candidates being regarded as having passed the whole examination from that date. The Public Service Entrance Examination was conducted at forty-seven centres between the 18th and 25th November, 1914, under regulations which came into force on the Ist April of that year. The number of candidates entered was 1,044, as compared with 868 for the previous year. Of the total, 826 were present at the examination and 668 passed. Only those boys were admitted to the Entrance Examination who expressed, their intention of entering the Public Service if possible, and girls were excluded altogether from competing, the demands of the Service not appearing to require any departure in this respect from the course followed in the previous year. Both the Senior and the Entrance Examinations were conducted by the Education Department by arrangement. The cost was as follows : Public Service Senior, £1,049 ; Public Service Entrance, £729.

Number oi Number of at i i -n (UK tn. hi rtta i. i Number oi Days Oilicers on htutt umcers absent ... c , i ,„„,,. . , ,, -r-r Officers absent. 30/1/4. during the Year. Average Number of days each Officer absent Sick. Average Absence for the Whole Staff (In Davs). is e It I) ,ei \ al )a am W iff ay 10n ti \'S h (i •8] ef io (ir: 0for lie n Number of Deaths. Male . . Female .. 9,252 2,927 38,493 1,153 673 11,806 13 18 4 II 4 .0 38 4 10 Totals Totals 10,405 3,600 50,299 I 14 5 42 i

23

H.—l4

Post and Telegraph E-fficiency Examinations. The number of officers who sat for efficiency examinations during the year 1914-15 was 770. Of this number, 580 (75 per cent.) were successful either wholly or partially. Details are as follows : — Passed (wholly or partially). Cadets' Telegraph .. .. .. 73 Cadets' Technical .. . . .. 83 23 Cadets' Postal .. .. .. .. 127 91 Cadets' Sorting-test.. . . .. 9 4 First (Postal General) .. . . 79 59 First (Telegraph General) . . . . 63 Junior Despatch Clerks' . . . . . . 4 Junior Counter Clerks' . . . . . . 3 Despatch and Counter Clerks' First . . . . 5 Oral Test .. . . . . .. 97 Telephone-exchange Clerks' First . . . . 1 Telephone-exchange Clerks' Technical . . . . 7 I Senior Technical . . . . .. 13 8 Engineering (parts of) . . . . 16 4 Training of Officers. Technical Training. —Under regulations gazetted during the year, special facilities are provided to enable Engineers of the Public Works Department and cadets in the Electrical Engineering Branch of the same Department to qualify in their respective professions. These regulations are in furtherance of the policy of the Commissioners to provide every facility for the training of technical officers. Departmental Correspondence Glasses. —Correspondence classes for the instruction of officers of the Post and Telegraph Department in technical telegraphy and telephony, and in subjects of the Public Service Senior and Junior Examinations and Sixth Standard, were inaugurated in 1910. These classes are of great value to officers in helping them to pass efficiency examinations and to qualify for promotion. The fee for each course is the nominal one of £1 Is. The classes have been largely taken advantage of, the number of students for the years 1910 to 1914 being 2,001 —861 technical and 1,140 general. The classes in telegraphy and telephony are conducted by technical officers of the Department, and the Public Service and the Sixth Standard classes by a public-school teacher. The expenditure incurred by the Department is fully warranted by the increased efficiency of officers. The classes have now been extended to officers in the general Service who reside in country districts. Handwriting Classes. — The handwriting of cadets who pass the Entrance Examination is so indifferent that the Commissioners formed a class in this subject under the direction of Mr. E. W. Watson, Chief Clerk, Land and Income Tax Department, and a gold medallist of the Paris Exhibition. This class was attended by about sixty cadets, and as a result of the instruction the improvement in their handwriting has been marked. The Commissioners feel that they are indebted to Mr. Watson, who freely placed his knowledge and time at their disposal. Shorthand and Typewriting Classes. —The shorthand and typewriting class which was started by the Post and Telegraph Department to assist junior officers has been continued throughout the year, but has not been supported to the extent that was hoped. As was mentioned in last year's report, this class was extended to cover all branches of the Public Service ; but it had to be discontinued on account of the very few junior officers in the general Service who showed any desire to take advantage of it. Suggestions for Improvements. The standing invitation conveyed by Regulation No. 17 to officers to suggest improvements in the work and methods of Departments has not been responded to as well as during the previous year. Suggestions to the number of sixty-three have

H.—l4

24

been forwarded to the Commissioners. Appended are the names of officers whose suggestions have been adopted, together with brief particulars of their schemes, — J. H. Carrad, Justice Department, Wellington, suggested the use of money-order forms for the transmission of moneys to and from places where there is no branch of the bank. G. A. Read, Government Printing Office, Wellington, suggested improvements in methods and materials in use in the Photographic Branch of the Printing Office. W. M. Miller, Department of Agriculture, Industries, and Commerce, Invercargill, suggested an amendment of the " Journal" receipt-form. S. Roberts, Post and Telegraph Department, Wellington, suggested a simplification in the scheduling of authorities in regard to non-permanent officers. J. Stalker, Lands and Survey Department, Wellington, suggested the circulation of opinions of Crown Law Officers. J. Mclndoe, Justice Department, Waihi, suggested improvements in the method of accounting for gold rveenue. T. J. Rowse, Valuation Department, Wellington, suggested an improved procedure in regard to subdivisions of assessments and values. R. B. Morris, Chief Postmaster, Christchurch, submitted a suggestion, for the purging of electoral rolls and enrolment of electors by letter-carriers and Postmasters. A. J. Rossiter, Receiver of Land Revenue, New Plymouth, suggested a new system of paying land-revenue receipts into the bank. R. W. Wills, Labour Department, Wellington, suggested an improved form of advice to claimants of money payable. D. Rutherford, Post and Telegraph Department, Wellington, suggested a simpler method for dealing with Post Office Savings-bank acknowledgments and the rendering of telephone accounts. Instruction-books. In the First Report the Commissioners pointed out the need of proper instructionbooks setting out in reasonable detail the duties of officers. The Commissioners regard this matter as of paramount importance, but regret to state that, with the exception of a few Departments, practically no desire has been shown by responsible officers to comply with the expressed wishes of the Commissioners. Definite instructions are the more necessary, as the policy of the Commissioners has been that, wherever practicable, interchanges of officers should take place to enable such officers to qualify for the higher positions in the Service. To ensure the full effect of this policy it is essential that the various duties of officers should be clearly defined. Sending Officers beyond New Zealand. Owing to the unusual conditions existing, few departmental officers have been sent abroad for the purpose of inquiring into practices followed in similar concerns in other countries. Mr. C. E. Adams, Government Astronomer, proceeded to the United States of America during the year for the purpose of entering on a course of further study in astronomical matters at the Lick Observatory. It is hoped, when normal conditions obtain, to again extend the proposal outlined in the First Report —viz., that every facility should be afforded officers to take advantage of the opportunities in this direction. Retirements of Principal Officers. The Commissioners record with regret the retirement of Mr. G. Hogben, C.M.G., Director of Education, who has been head of the Education Department since March, 1899. Mr. Hogben has had a distinguished career, and his wide knowledge and outstanding ability render bis retirement a distinct loss to the Public Service. Prior to his appointment to the Public Service Mr. Hogben occupied the following important positions: Math.emati.cal Master, Aldenham School, England, and at Boys' High School, Christchurch, New Zealand; Inspector of Schools for North Canterbury; and Headmaster of the Timaru High School.

25

11. li

Mr. Hogben represented the Dominion at the Empire Education Conference at London in 1907 ; lie is a member of the Senate of the University of New Zealand. Dr. W. J. Anderson succeeds Mr. Hogben as head of the Education Department. Messenger Services. The general messenger services, which are now controlled by the Permanent Head of the Department of Internal Affairs, have been carried out during the year with every satisfaction. One great advantage; of the centralization of the services in out! Department is the ability to provide additional services to Departments in times of emergency, with a minimum of delay. It is gratifying to record that this has been done during the past year, which has been a particularly strenuous one, with little or no inconvenience. In Auckland, Wellington, and Christchurch tin: hourly clearance and delivery of departmental correspondence by a motor-bicycle service, with the resultant prompt despatch of letters to their destination, has tended to the more expeditious transaction of business. The system has been extended to Nelson, with beneficial results, and its establishment in another centre is now receiving consideration. The inauguration of this service in Auckland and Christchurch has effected an additional estimated saving of £450 per annum. Electoral Work. The scheme outlined in the Second Report of utilizing Government officers instead of temporary clerks for the purging of electoral rolls and the enrolment of electors was given effect to, with, on the whole, very satisfactory results. While commendably good results were, on the whole, obtained by the lettercarriers and. others charged with the duty, experience has shown that still better work will be performed by placing it in the hands of the letter-carriers who have shown the greatest adaptability, and relieving them from their ordinary duties when required. A trained staff will thus be available in the future. The valuable assistance given to the Chief Electoral Officer in carrying out the new scheme by the Permanent Bead, Post and Telegraph Department, and the Commissioner of Police, is acknowledged. The total cost this last election as compared with that of 1911 shows a saving el' £8,090, while the results are appreciably better. Expansion of Service and Movement of Staff. Departments other than Post and Telegraph. The classified staff on the following dates was : — T.T i Amount. Number. „ Ist April, 1913 .. .. .. 4,641 874,437 1914 .. .. .. 5,095 953,343 1915 .. .. .. 5,613 1,098,960 The increase as at the Ist April, 1915, is abnormal, and is accounted for by the fa tit that 253 temporary employees previously paid out of other votes than salaries were made permanent under the Temporary Employees Act and otherwise, at salaries of £39,477; that Inspectors of Schools taken over under the Education Act, 1914, were classified at £20,581; and that the sum of £27,269, the value of converted emoluments such, as rations, lodging, quarters, &c, heretofore shown separately and. paid out of another vote, has been added to salaries. Allowing, therefore, for these additions, the net additional amount required for 1915-16 is £58,290, which may be regarded as normal. In the figures quoted there is not taken into account overlapping increases under classification which fall due at other dates during the financial year. These will, in effect, reduce the amount actually required. The classification increases provided on the Ist April. 1915. amount to £47,262, as against £51,686 in the preceding year. The movement of the staff is shown in Table I.

4—H. 14. t

H.—l4

26

The expansion of the Service will be seen by the following table :— Dr. £ Or. £ Increase of staff, Ist April, Temporary officers made per--1914, to 31st March, 1915 .. 49,924 manent .. '.. ..39,477 Increase: School Inspectors .. 20,581 New positions created'— Balance .. ... .. 30,445 Expansion of Service .. 40,892 School Inspectors .. .. 20,581 £100,950 £100,950 Crediting the new positions created (expansion of service), the balance of £30,445 shows savings in staff in other directions during the financial year. The Departments principally responsible for the creation of new positions are : Public Works, £7,341, of which £2,638 is accounted for by the opening of the Lake Coleridge electrical supply ; Education (including School Inspectors, £20,581, taken over under the Education Act, 1914), £24,926 ; Public Trust, £3,916, expansion of business generally ; Agriculture, £3,794 ; Lands and Survey, £3,568 ; Justice and Prisons, £3,426;' Mental. Hospitals, £3,110; Internal Affairs, £2,268; Customs, £2,167. The average salaries at the following dates were — £ Ist April, 1913 .. .. .. \. ..188 1914 .. .. .. 187 1915 .. .. .. .. ..195* * Converted emoluments account for £4 18s. of this increase. The Native-school teachers are not included in the foregoing. They were on — Number. Am ° unt ' Ist April, 1914 .. .. .. ..241 26,861 „ 1915 (including nine vacancies) .. 256 34,875f f Includes £2,940 value of converted emoluments. Post and Telegraph Department. The classified staff on the following dates was — T , Amount Number. „ Ist April, 1913 .. .. .. ..5,372 708,165 1914 .. .. .. .. 5,633 761,365 1915 .. .. .. .. 5,958 824,242 The increase as at the Ist April, 1915, over the preceding year, £62,877, includes £15,160, the salaries of temporary employees made permanent, and formerly paid out of other appropriations than salaries, leaving £47,717 additional to be provided for. As the expansion of the business of the Department required an increase to the staff of 239 officers in addition to temporary employees made permanent, the increase in the classified salaries may be regarded as rather below normal. The Department accounts for this by savings owing to reorganization of positions during the year, as will be seen by the following :— Dr. £ Gr. £ Increase of staff, Ist April, Temporary officers made per--1914, to 31st March 1915 .. 9,209 manent .. .. .. 15,160 Balance .. .. .. 5,951 £15,160 £15,160 For a Department which has been closely classified for many years this is a very creditable result. Further savings by reorganization and amalgamation of positions are under consideration. t

U .—ll

27

The classification increments provided on the Ist April, 1915, represent £53,229. as against £42,975 for the preceding year. This is accounted for by— £ Increases following Appeal Board decisions .. .. 1,027 „ under Regulation 207 .. .. .. 3,265 „ under Regulation 108 .. .. . . 630 ~ owing to regrading .. . . .. 250 „ owing to special increment to junior lettcrf* carriers and messengers . . . . .. 810 ~ to additional staff .. .. .. 4,272 £10,254 In the same period the average salary rose from £135 to £138. It is estimated, as at the Ist April, 1915, that classified salaries will Ik; underspent by approximately £85,000 for all Departments, including the Post and Telegraph, owing to the absence of officers at the war ; but it will be necessary to set against this an expenditure estimated at £29,000 for permanent and temporary assistance other than that supplied to the Defence Department for its special work. The difference between these two amounts is principally explainable by the fact that the Post and Telegraph Department has been able to fill the places of absent officers by engaging juniors and arranging temporary promotion for others. It may not be possible to continue this.

All of which is humbly submitted for Your Excellency's consideration. D. Robertson, Commissioner. R. Triggs, I . . , , n A. D. Thomson, I distant Commissioners. Office of the Public Service Commissioner, Wellington, 31st May, 1915.

Ft.--1.4

28

Table I.—Showing alterations in Staffs and Salaries of Departments between Classified List for 1914-15 and 31st March, 1915. Alterations during Year ended 31st March, 1915.

lassified List 1914-15. Increase. Decrease. At 31 ;ist -viarcn, 1915. Departments. i 3C3 lyrs-1-10. 3/3 033] Additions to Salary on Promotion, <fcc. (within Department). - a = a i By Transfer By Sew Entrants. By Transfer from Other By Ke- to Other D T£r tS Appointments |«£ Total Increase. *—» Departments By Death Unclassified from Outside e " Salary. Unclassified Positions. the Service. Permanent. Positions. © h q r- o h a, -3 © f3 E i d os I i i i s i I i I i 1 i ii Bv By r... - „ + Dismissal *nSer B >~ tinelnding Total „,,„{j™ Resignation. Oases where Decrease, or Pension. pensed wjm 111:1111 1 S 2 S 2 3 2 £ 2 3 S.s = 3 S 3 ■ a J 1 .Net Increase or Decrease. rj j ■*= £ H 03 03 C3 s* Tota Classified Salaries. £ Agriculture, Industries, 427 96,571 and Commerce Audit .. .. 60 16,690 Cook Islands Adminis- 2 400 tration Crown Law .. .. 9 3,886 Customs .. .. 238 47,945 Defence . . .. 83 16.461 Dominion Laboratory 14 3,630 Dominion Museum .. 4 1,187 Education .. .. 246\37,333 ' Government- Insurance 138 28,310 Immigration .. 6 1,230 Internal Affairs ... 222 31,320 Internal Affairs, Reliev- 7 1,176 ing Staff Justice .. .. " 203 41.014 Labour .. .. 66 11.880 Land and Deeds .. 97 18,953 Land and Income Tax 72 14,657 Land for Settlements.. 3 1,180 Lands and Survey .. 438 105, 996 Marine. &c. .. 173 35,271 Mental Hospitals .. 632 66.248 Mines .. . . 99 22,524 National Provident and 18 3,180 Friendly Societies Native .. .. 54 10.695 Patent .. .. 10J 2,066 Pensions .. .. 27! 4.740 Police .. .. 6 1,312 Printing and Stationery 308j 55,112 Prisons .. .. 142| 23,862 | 25 3 20 5 1 24 5 9 14 13 8 3 41 14 145 8 6 1 2 1 4 92 £ £ £ £ 443 7 1.455 25 2,732 8 1,280 35 7 845 7 630 .. 320 2 210 ! 10 605 65 1 165 i 5 287 7 1,135 60 .. | .. 1 160 1 132 .. 351 *| 709 32 3,450 1 180 62 1 65 I 11 572 1 230 I 1 50 85 14 2.271 ! 36 3,142 3 334 11 2,128 ! 52 2,886 214 3 410 i 20 1,112 .. 212 2 495 ! 11 962 2 144 110 2 230 ! 5 294 2 355 95 1 260 8 420 1 135 654 7 660 j 23 1,367 41 7,592 186 1 130 , 11 1,442 1,517 .. .. 183 18,931 .. 285 .. .. 9 1,570 2 280 5 1,080 | 4 222 2 355 113 3 815 | 11 1,342 10 1 165 25 .. .. 3 150 15 .. .. 1 156 25 1 84 7 '273 31 2,113 720 .. .. 35 4,690 1 145 i j I £ £ £ £ 5,910 1 55 5 900 2 420 4 14! 1,510 1 12 1.135 2 15 3 385 2 560 2 13 1.652 .... 2 235 1 190 .. 1 220 i .. ..' 3 900 .. .. .. 1 132 37 4.690 3 20 6 1.450 3 815 .. 12 699 .... 9 517 1 875 4 2 280 . . .. ! 1 245 ..j .. .. 53 5,832 .... | 5 1.010 5! 785 1 63 5.01 4 .... 3 380 .. | .. .. 23! 1.736 2 17 5 665 3 88o! 1 15! 1,813 .... 2 194 .. .. I .. 9' 989 .. .. 2 325 10 910 .... 9 1,935 1 260 .. 71 10,273 1 10 13 2.530 2 590 7 12 1.758 .. .. 2 250 3 490 .. 1S3 ! 20,448 | .. .. 6 525 2 225 4 11 2.135 ! .. .. 4 850 1 625 4 11 1,657 .. .. % 145 14 2,270 j i .. 2 470 1; 1 175 | 3 175 .. .... 1 171 .. .. .. .. 39 2,495 .... 3 283 1 104| 2 ! 36 5.555 7 47 2! 315 .. .. | 3 1 2 4 £ £ £ 1,245 14 2.395 1 148 305 1 135 430 6| 815 1 165 2 205 1 210 1| 180 .. ! 32 2,870 4 315 1,005 3 365 165 6 605 ' 2 164 230 3 310 .. .. ; .. .. 2 300 4 647 2 270 2,115 3 710 3 530 3 341 2 410 7301 108 8,378 29 2.540 1.215 3 722 1 80 £ £ 26 5,3 63 +14+ 747 441 I 2 440 +12+1 .070 72 2 .. 9 14 2.370 - 2- 1,235 236 5 630 + 8j+ 1.022 91 4 1,110 - 3— 890 11 1 180 .. - 48 4 45 5,470 8- 780 238 17 2.762 - 5- 2.063 133 1 245 + 1 4- 35 7 19. 2.729 +34+ 3.103 256 ; 3 380 +60+ 4.634 67! 12 2,107 + 11- 371 214 4 494 + 11+ 1,319 77 6 972 +3+ 17 100 12 2,465 — 2— 1,555 70 i .. 328 6,485 + 43i+ 3.788 481 101 1,491 + 2!+ 267 175 '149!12.398 + 34 ! + 8.050 666| 12 3.412 - It— 1,277 98 3 225 |+ 8,+ 1,432 26- - £ 97.318 17.760 400 3.886 46,710 17.483 2.740 1,139 36,553 26.247 1,265 34,423 5.810 40.643 13,199 18.970 13.102 1.180 109.784 35,538 74.298 21.247 4,612 400 2 405 1 330 21 300 380 j 4 454 2 202 750 | 4 855 5 740 6 1.605 + 8+ 665 62 + 1+ 175 11 2 300 + 1 - 125 28 .. +1+171 7 12 1.423 +27+ 1,072 335| 14 2.707 +22+ 2.848 164 11.360 2.241 4.615 1.483 56.1S4 26,710

29

H.—l4

The above table doe.s not include officers of the Administrative Division. Inspectors of Schools (40. salaries £20,581), or Native-school teachers (256, salaries £34,875). Note.— -The staff of the whole Service shows an increase of 797. Of these. 354 were temporary officers made permanent and formerly paid out of other votes than salaries; 499 were on the 31st March absent with the Expeditionary Forces oi in the training-camps; 59 temporary officers were employed in place of officers absent with the Expeditionary Forces, the balance of assistance necessary being provided by appointments of cadets, &c, included in the total staff of 11,508 shown as employed on the 31st March, ]915. There was thus an increase in the working-staff of three officers, as compared with the 31 st March of the previous year, as shown below— Staff. 31/3/15 .. .. .. .. .. .. .. 11.508 Staff, 31/3/14 .. .. .. .. .. .. .. 10,711 Increase .. .. .. .. .. .. .. 797 Add: Temporary appointments . . .. .. . . . . 59 856 Deduct: Temporary officers made permanent .. .. . . 354 Officers absent at war. . .. .. .. .. 499 853 Balance .. .. .. .. .. .. .. 3

Private Secretaries .. 81 2,745 | .. I .. .. .. .. j Public Health .. 66 13,868 3' 49 1 275 111 2,109 Public Service Commis- ! 15 2,746 1 55 3 740 2 134 sioner Public Service Super- 5 945 .. .. li 245 1 72 annuation Public Trust .. 203 33,184 13 234 8 1,348 35 j 2,500 1 200 Public Works .. 5311107. 516 70 674 1 95 34 5,019 117 19,952 Registrar-General .. 32! 6.546 1 25 1 72 2 100 Stamps .. .. 32 6.600 1 15 .. .. 1 50 State-Advances .. 53 10.294 1 15 .. 3 150 i 840 State Fire Insurance .. 50 8.875 2 20 .. .. 12 747 Tourist and Health Re- 126 19,647 15 213 .. .. 25 2,794 12 1.315 sorts Treasurv .. ' .. 55 11.438 .. .. 3 589 1 50 Valuation .. .. 02 21.684 5 75 .. .. 4 244 17 2.957 12 2.433 12 1.058 5 929 .... 6! 1,270 .. 2 317 .. .. ! 1 215 : ' i 44 4.282 ..! .. 1 140 3 807 .. .. 9 1.149 152 25.740 3\ 150! 3 566 3 585' 11 2,114 11 1.941 3 197 .... 2 215 .. .. 1 230 .. I 65 .... 1 135 .... lj 425 .. 7 1 .005 .... 3 475 2 425 12 707 .... 1 108 .. 4 415 371 4,322 3 20; 1 80 1 135; 3 240 8 985 41 639 .... 2 251 2 360 21 3,276 .... 1 95 ........ 1 190 j 2 350 1 85 1 305 I 12 1,658 6! 1,270 1 215 13 2,096 30 5.700 3 445 2 560 5 ! 900 5 523 14 1,545 4 (ill 3 590 ! 8; 2.745 .. + 775 66 14,643 - 1 - 341 14 2.405 + 1+102 6| 1,047 1+31+2,180 234 35.370 +122+20,034 653 127,550 .. - 248 32 6,298 - 1 - 495 31 6,105 + 2+ 105 55 10.39!) + 7 4- 244 03 9.119 + 23+ 2,777 149 22.424 .. i+ 28 55 11.400 + 18+ 2,686 110 24.370 Totals .. ,5,0781950,917 556 0,977 92|15,738 ! 642 ; 61,414 - 253 39,477 I I I ■ -I ! 987123,600 22 334 10017,589 308,821 50 11,979 25428,375 50 6,584 505:73,682 I 1 ; +482 +49,924 5,560 1.000.841* Post and Telegraph Department. Post and Telegraph .. 15,6331761,365 209710,909 ..! j, 592 20,261 101 15,160 693 46,330 1 95j 23 2,228 I ]2ji,73i 30 7,700 26721,453 46,3,914 37837,121 +315J+ 9,209 15,948* 770,574 * Excluding five positions vacant, salaries £1,730.

H.-14

30

Table II.—Public Service List, 31/3/15. —General Summary of Classification by Departments (excluding Officers in Administrative Division).

Department. lnr-rea.se "Average Salary 81/8/15 Salary, Year — -Average 8 * 1^ new™ 3i/,s/i.>. cmU , 31/:V | 6 . Converted : Class! lied Increase iff. Umocrs ' Allowance. I increase. 31/3/1(1. Agriculture (vacant 1/4/15) (retired 31/3/15).. Audit Cook Islands Crown Law Customs Defence Dominion Laboratory Dominion Museum Eduoation (vacant 1/4/15)* .. Friendly Societies 440 1 1 72 2 9 230 91 11 4 238 46 26 £. 97.118 600 200 17,700 400 3,880 40,710 17,483 2,740 1,139 36,553 £ 101,411 600 £ 300 £ 3,993 £ 9'07 £ 231-32 18,005 425 3,907 49,307 18,141 2,900 1,203 42,449 845 25 81 2,057 058 160 04 1,830 11-74 12-50 9-00 1.1-20 7-23 14-55 10-00 7-69 258-40 212-50 440-78 209-18 199-35 263-64 300-75 178-36 4,000 4J612 4,921 309 j 1,439 I 200+ 11-89 10-90 189-27 211-83 Government Life Insurance 133 26,247 27,880 (vacant 1/4/15) I 7 250 07 214 77 100 70 3 479 500 1,205 34,423 5,810 40,043 13,199 18,970 13,102 1,1.80 109,070 500 ' 1.375 35,334 0,031 42,014 14,040 20.200 13,990 I .195 114.950 235 15-71 3-50 12-25 9-21 11-00 12-30 12-09 5-00 11-02 190-43 138-02 98-97 199-13 182-42 202-00 199-80 398-33 239-98 Immigration Internal Affairs ,, Relieving Si all Justice Labour Laud and Leeds Land and Income . . Land Settlement Lands and Survey .. „ (appointed 1/4/15).. ; (resigned 31/3/15) .. 110 911 821 1,971 847 1.230 888 15 5,280 Marine Mental Hospitals „ (appointed 1/4/15) .. (vacant 1/4/15) .. | Mines ,, (appointed 1/4/15) Native Patents Pensions Police „ (transferred to unclassified position) Printing and Stationery ,, (appointed 1/4/15) 1 1. 175 I 000 1 3 98 1 62 11 28 0 1 335:t 5 1,64 1 8§ 66 1.4 108 35,538 74,298 630 21,247 11,300 2,241 4,615 1,208 275 56,184 38,940 93.281 170 030 21,974 182 12,127 2.308 4.950 I ,275 2,165 16,298 1,237 2,085 727 707 127 335 07 7-07 4 03 7-42 12-37 I I -55 II -97 11-17 222-51 140-42 233-80 195-59 215-27 170-79 212-50 57,902 000 31,570 175 - 2.8LO 15,809 2,582 1,718 5-13 172-24 Prisons (appointed 1/4/15) .. Private Secretaries Public Health Public Service Commissioners 20,710 3,960 900 5-48 192-39 2,745 14,043 2,405 480 05 680 177 ( 07 1 85+ 3,230 5,428 8-12 10-39 12-04 11-16 351-25 239-52 184-43 199-83 Public Service Superannuation 6 1,047 I .199 Public Trust Public Works „ (appointed 1/4/15) Registrar-General •Stamps State Advances State Fire „ (appointed 1/4/15) Tourist, &c. (appointed 1/4/15) (retired 31/3/15) Treasury Valuation (retired 31/3/15) .. 235 653 4 32 31 55 63 1 147 1 2 55 108 2 35,370 127,550 38,000 132.978 080 0,58!) 0.490 10.952 9,998 135 23,154 102 13-74 8-31 104-20 203-44 0,298 6,105 10,399 9,119 291 385 553 879 9-09 12-42 10-05 13-95 206-91 209-35 199-13 158-33 22,109 985 0-70 157-54 255 11,466 23,795 575 II,902 25,112 490 1,317 902 12-19 217-49 232.52 Totals 5,553|| 999.428 1,074,244 27,269 147,202 ( 285+ 8-51 Vacancies (1/4/15) .. ... Left Service (31/3/15) New appointments (1/4/15) .. School Inspectors^ 5 7 15 1,730 1,413 I ,730 2,405 20,581 Totals, 31/3/15 Totals, 1/4/15 ______ 5,565 5,613 1,002,571 195-7 1,098," 960 •• Native schools (not included in above).. (vacant 1/4/15) 247 9 33,900 915 2,940 136-23 Totals 256 34,875 Post and Telegraph.. (appointed 1/4/15) 5,948 10 770,574 823,803 439 I I 53,229 8-95 138-5 '' i Total of Post and Telegraph List (year ended 31/3/16) * No salary stated. t Increment on i two officers shown Post and Telegraph Doparti Education Department. \ Classified Bepar 5,958 pi'oiuotioi ineut Lis atoly, no 824,242 . j, n. i Does not include two olfieers on pit it (section 28, Public Service Act). | > t shown in above table. I ,io >yt I l_ icework. § Not inoluding "ot including forty-six vacancies 138-34 I

H.—l4.

Table III.—Public Service List, 13/3/15.—General Summary of Classification by Classes (excluding Administrative and Post and Telegraph Department).

31

Class (excluding Administrative). of Officers. Number of Officers. Total Salary, 31/3/15. Classification Salary, 81/8/16. Total Increase. Average ticrease. Average Salary, Year ending 81/8/16. I .. Converted Allowance. Increase. Summary by Classes. Professional—A . .' .. .. 38 A (vacant 1/4/15) .. 1 B .. .. 33 B(vacant 1/4/15) .. I C 36 D .. .. .. 146 E .. .. .. 128 E (vacant 1/4/15) .. i 3 „ E (appointed I/4/1S) . . 1 F .. .. .. 50 Clerical—1 . . . . . . 35 II .. .. 31 £ 26,450 600 16,751 500 15,790 50,417 32,451 630 £ 26,900 600 17,226 500 10,330 52,294 34,686 630 235 6,865 19,915 14,305 £ £ 250 200* 475 540 1,877 2,235 £ 6-58 14 -39 15-00 12-85 17-46 £ 705-1 3 521-35 453-61 358-11 269-33 6,005 III. 590 1 3,985 860 325 380 f 660 \ 85* 885 1,895 17-20 9-29 12-26 11-79 I 37-30 569-00 403-39 414-10 III .. .. .. 56 22,445 23,190 IV .. .. .. 1)7 V .. .. .. 206 V (left Service 31/3/15) .. 1 VI .. .. .. 372 VI (left Service 31/3/15) .. 1 VllA (over £150) .. .. 578 VIlA (left Service 31/3/15).. 1 VIIb (under £151) .. .. 244 vTIb (appointed 1/4/15) .. I VIII .. .. .. 589 General—] (over £150) .. .. ] .72! 1 (appointed 1/4/15) .. I) 1. (left Service 3.1/3/15) . . 2 2(under £151) .. ... I .152 2 (left Service 31/3/15) .. 2 „ 2 (new appointment) .. 4 Eduoation—E. 1 (over £150).. .. 34 E. 2 (under £151) .. 4 33,242 59,572 275 88,441 245 104.810 200 29,595 34,427 (il ,667 300 200 9-12 9-20 354-92 299-35 91,686 245 '5-72 243-78 111,200 6,390 1 1-06 I 92-39 32,905 135 50,196 346,636 I . 573 3,310 13-57 134.85 40,971 326,426 11[961 9,225 8,249 15-66 4-78 85-22 200-93 550 104,521 143 124,001 13,318 6,156 .5-34 107-11.", 7,500 460 462 9,235 520 1,460 30 275 30 8-09 7-50 , 359-47 130-00 Totals.. .. .. .. 5,553t 999,428 I ,074,244 27,269 (47,262 j 285* 8-51 Vaeancies (1/4/15) .. .. 5 Loft, Service (31/3/l5) .. 7 Now appointments (1/4/15) . . , 15 School InspeotorsJ .. .. 40 1,730 1,413 I .730 21405 20,581 •• •• I , Totals 31/3/15.. .. 5,565 Totals 1/4/15 .. .. 5,613 1,002,571 ' 1,098,960 195-7 , I Native Schools — General—1 (over £150).. .. 2 2 (under £151) .. 71 ,, (vacancies 1/4/15) .. 3 E. I (over £150) .. .. 96 ,, (vacancies 1/4/15) .. .. 1 E. 2 (under £151) .. .. 78 „ (vacancies 1/4/15).. .. 5 570 4,255 75 21,052 200 8,083 640 60 60 285-00 58-51 2,520 j 300 219-10 105-10 256 * Increment on promotion, t Not including 4fi vacanciei 34,875 2,940 136-23 in Education De] lartment. Classified 86] laratel; and not wllovvn in ab< ivc table.

H.—l4

32

Table IV. —New Positions created. The following table furnishes an analysis of the new positions created in the various Departments, and shows the reasons why they were created:—

I si ' Position, Plaoe. || Salary. Reason for Appointment. AGRICULTURE, I NDUSTRIES, AND COMMERCE DEPARTMENT. £ Cadet .. .. .. ■■ Riiakura Farm .. I 50 Increase in work. Aiicklanil .. .. I 50 To replace officer absent with Expeditionary force. ■:. ' .. .. .. Napier .. .. 1 84 Expansion of business. „ Laboratory,-Biologist's offioe .. WeUington .. .. 1 100 Cheese Instructress ., .. .. „ .. .. II Hill Temporary employee permanently appointed, Cheesemaker .. .. .. .. Weraroa Experimental I 150 „ „ farm Clerk .. .. .. .. Auckland .. .. I • 210 To replace an offioer absent with Expeditionary Eoroe. ,, .. • .. .. .. Timaru .. .. 1 150 Expansion of business, Chemist . . . . .. .. Wellington . . .. I 525 Dairy Instructor anil tinnier .. .. Auckland .. , , I 260 „ Fields Instructor .. . .• .. Cliristeliureh . , I 220 ,, .. .. .. Palmerston North .. I 260 „ Fields Inspector .. .. .. To Puke .. .. I I 18(1 Temporary employee permanently appointed. Meat Inspector .. .. .. Hokitika .. .. I 200 Expansion of business. Assistant Meat Inspector .. .. Gisborne .. .. I 160 To replace an officer absent, with Expeditionary Force. ,, .... Invercargill .. .. I 150 Expansion!of business* Assistant Orchard ist .. .. .. Waerenga Experimental I 111) Farm Inspector of Rabbits-and Noxious-Weeds fnglewood .. .. 1 200 New district. Thames . . . . I 170 Laboratory Assistant .. . . . . Wellington . . .. 2 375 Expansion of business. Dairy Instructor and Grader .. .. Manaia .. ..••'. 1 280 Overseer .. .. .. .. Moumahaki Experi- I 160 Temporary employee permanently appointed. mental Farm ,, .. .. .. .. Weraroa Experimental I 160 Expansion of business. Far in Assistant Plant-breeder .. .. Moumahaki Experi- I 160 Temporary employee permanently appointed. mental Farm Poultry Instructor .. .. .. Wellington .. .. 2 360 Expansion of business. Rnliliiter .. .. .. .. Kutow .. .. I 149 Temporary employee permanently appointed. ,, .. .. .. .. Taumarunui .. I 140 Stook and Fields Inspector .. .. Havelock .. .. I 180 Veterinarian .. .. .. Christchurch. . .. I 310 Addition to staff. .. .. Palmerston North .. 1 j 310 To replace officer absent with Expeditionary Force. Total number of additions to Department (not in.•hilling 8 21 £3,704 Total amount of extra salaries involved in temporary employees permanently appointed) creation of new positions. Audit Department. I * Cadet .. .. .. .. 'Wellington .. .. I 50 Expansion of business. .. ,, .. .. 5 371 To replace offioers absent with Expeditionary Force, and owing to expansion of business. Clerk .. .. .. ... „ .. .. j 4 j 480 Expansion of business. Examiner .. .. .. ..I .„ .. ... 2 | 325 j ,, . Total number of additions to Department .. .. .. j 12 £1,236 Tota] amount of extra salaries involved in creation of new positions. Customs Department. £ Cadet .. .. .. .. Head Office, Wellington 8 712 Expansion of business. 2 130 To replace officer absent with Fxpeilil ionary Force. Clerk .. .. .. .. ,. „ 2 240 Expansion of business. „ .. .. .. .. ,. ,, 3 450 To replace officer absent with Expeditionary Force. Examining Offioer, 2nd (trade .. .. Auckland .. .. I 230 Expansion of business. Looker, Manufacturing Warehouse . . „ . . . . I 200 Shorthand-writer and Typist .. .. Wellington .. .. I 60 Watchman .. .'. .. .. Dunedin .. .. I 145 Total number of additions to Department .. .. 19 £2,167 Total amounl of extra salaries involved in creation of new positions. Defence Department. £ Cadet .. .. .. .. Aucklanil .. .. 2 115 Expansion of business. .. Wellington .. .. 1 50 Clerk .. .. .. .. ., .. .. 8 1.270 ,, .. .. .. .. ,, .. .. 2 330 Temporary employees permanently appointed. Auckland .. .. I 120 Expansion of business. Clerk and Typist .. .. .. Wellington .. .. 1 180 Temporary employee permanently appointed. Head Chaininan .. .. .. „ .. j .1 175 Shorthand-typist .. .. .. Christchurch.. .. | 1 72 Expansion of business. Storeman .. .. .. Wellington .. .. I 150 Temporary employee permanently appointed. Total number of additions to Department (not including 5 13 £1,627 Total amount of extra salaries involved in temporary employees permanently appointed) creation of new positions.

H.—l4.

Table IV — continued.

5—H. 14.

33

I I * • ai rr I XI oi Position. Place. 3 a D oi Position. H - ai rr XI Oi g-s Salary. Reason for Appointment. a oi Education Departm ARTMENT. Director of Eduoation .. .. . . Wellington . . . . I Cadet .. .. .. .. ,, .. ..10 Clork .. .. .. .. „ .. .. 1 Clerk Attendant .. .. .. Boys' Training Farm, I Weraroa. Clerk Attendant, Assistant .. . . Boys' Training Farm, 1 Nelson Female Attendant .. .. . . Boys' Training Farm, 1 Weraroa Machinist .. .. .. .. Wellington, . . .. 1 Officer in Charge of Inspection Branch, &c. „ .. .. I Principal Correspondence Clerk .. .. „ .. .. I Senior Clerk in Charge Inspection and ,, .. . . I Examination Branch Shorthand-writer and Typist .. .. ,, .. .. 1 Staff Clerk (Head Office) .. .. „ .. .. I Sub-editor, School Journal .. .. „ .. .. I Inspector and Teacher of Physical Training „ .. .. I Chief District Instructor of Physical Train- Auckland . . .. I ing for North Island Chief District Instructor of Physical Train- Christchurch.. .. I ing for South Island Teacher, Twolfth Assistant .. . . Sumner .. .. I Native Schools— Teacher, Second Assistant .. .. Arorangi, Rarotonga 1 „ Assistant .. .. .. Karetu .. .. I Motuti .. .. I ,, Second Assistant .. . . Omarumutu .. I „ Assistant .. .. . . Opoutere . . .. I ,, Second Assistant . . .. Paparore .. .. I ,, Assistant .. .. . . Pipiriki .. .. 1 „ Second Assistant . . . . Rangiahua .. I „ First Assistant .. .. Rarotonga ... I „" Head, and Superintendent .. .„ .. j 1 ,, Third Assistant .. .. TeAraroa.. .. 1 Head -.. .. .. Te Mahia .. .. 1 „ Assistant .. .. . . „ .. .. 1 „ Second Assistant .. .. „ . . .. 1 „ ,, .... Tokaanu . . .. I 1 „ „ .. . . Torere . . .. 1 „ „ .... Tuhara .. .. 1 ,, Sole .. .. .. .. Whangaparoa ... 1 £ 1 850 Eduoation Aot, 1914. 10 530 Expansion of business. 1 160 Temporary employee permanently appointed. I 130 Expansion of business. 1 110 I 55 Reorganization. 1 ,84 1 576 1 260 I 345 1 • 84 Expansion of business. 1 200 Reorganization. I 305 To relieve Editor for inspection duties. J 200 Reorganization. 1 230 1 230 I 100 Increased attendance. 1 40 New school opened. I 60 Increased attendance. I 75 1 60 I 25 I 25 I 60 1 25 1 95 New school opened. 1 230 1 25 Increased attendance. 1 160 New school opened. 1 40 1 75 1 25 Increased attendance. 1 60 1 25 1 106 New school opened. 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 Total number of additions to Department (not inoluding 41 1 temporary employee permanently appointed) 41 £4,345 Tota] amount of extra salaries involved in creation of new positions. Government Insurance Dt DE Department. Cadet .. .. .. .. Christchurch. . .. 2 „ .. .. . . .. Napier .. .. 1. £ 2 172 To replace officers absent with Expeditionary Force. 1. 50 Expansion of business, 3 £222 Total amount of extra salaries involved in creation of new positions. Total number of additions to Department . . .. .. 3 3 Immioration Departm: ARTMENT. Cadet .. .. .. .. I Wellington . . .. I Total number of additions to Department .. .. .. 1 £ 1 I 50 Expansion of business. 1 £50 Total amount of extra salaries involved in creation of new positions. Internal Affairs Diopai DEPARTMENT. £ 3 150 Expansion of business. 3 245 Transferred from control of other Departments. 4 327 Increase of work, &c. 1 81 Temporary employee permanently appointed. 2 163 Increase of work, &c. 2 163 Opening of new Government Buildings. 1 81 Temporary employee permanently appointed. 1 81 Increase, of work. 1 81 1 81 Temporary employee permanently appointed, 1 75 Opening of new buildings. 2 163 Increase of work. 1 81 Temporary employee permanently appointed. 1 130 Increase of work. 1 140 Opening of new buildings. 1 I 60 Increase of work. 1 120 Expansion of business. I I 140 1 \ 60 Creation of motor-cycle delivery. Cadet .. . . .. .. Wellington . . .. 3 Charwoman .. . . . . .. Auckland .. .. 3 ,, .. .. .. .. Christchurch.. .. 4 , .. •• •• I ,, . . .. .. .. Dunedin .. .. 2 „ . . .. .. .. Gisborne .. .. 2 „ .. .. .. .. Greymouth .. .. I 1 „ . . .. .. . . Nelson .. .. 1 1 .. Stratford .. .. 1 „ . . .. .. .. Wellington . . .. 2 „ .. . . .. .. Westport .. .. 1 Cleaner and Messenger . . .. .. Christchurch .. 1 „ .. . . .. Gisborne .. .. 1 „ .. . . .. I Wellington . . .. I Clerk .. . . .. .. j „ . . .. I Messenger .. .. .. .. „ . . .. I Motor-bioycle Messenger .. .. Auckland . . .. I

H.—l4.

Table IV— continued.

34

Position. Place. si £ « Salary. Reason for Appointment. a co fr, 5 Internal Affairs Depa Relieving Staff. Cadet .. .. .. .. I Auckland „ .. .. .. .. Christchurch „ .. .. .. .. j Nelson ,, .. .. .. .. j Rotorua ... Timaru .. I Waihi „ .. ... .. ... Wellington „ .. .. .. .. Westport Clerk .. .. .. .. Wellington Machinist .. .. .. .. „ Shorthand-writer and Typist .. .. „ itment — continued. £ 3 150 To replace officers absent with Expeditionary Force, and to provide relief generally. 2 100 I Ditto. 1 50 I „ 1 50 I 50 I. 50 30 1,500 1 50 8 1,675 2 192 9 792 ' I „ Total number of additions to Department 86 £6,879 j Total amount of extra salaries involved in creation of new positions. "nvrinwr 86 £6,879 Justice Depa IT. 1TMENT. £ I 50 Expansion of business, i pen itme: Cadet in Court .. .. .. Auckland „ .. .. .. Christchurch „ .. .. .. Dunedin .. „ .. .. .. Masterton I I 1 1 I 50 i no £ 50 50 50 51 I 50 1 51 To replace officer absent with Expeditionary Force. I 50 Expansion of business, i r.a „ .. .. . . Napier „ .. .. .. Taihape „ .. .. .. Tauranga... „ .. .. .. Wellington Clerk .. .. .. .. Ahaura „ .. .. .. .. Hamilton „ .. ... .. .. Temuka „ . . .. .. .. Wanganui I 1 1 2 1 1 1 1 1 50 1 Kfi 1 50 O 1 flA 2 100 50 50 50 100 180 150 180 135 1 180 1 1 KA 1 150 I 1 O A „' .. .. .. . . Wellington Third Bailiff .. .. .. .. Auckland Warder .. .. .. .. Kaingaroa „ .. .. .. .. Roto Aira „ .. .. .. .. Templeton „ .. .. .. . . Waikeria Warder, Probationary .. .. .. Auckland „ ,, .. .. .. Invercargill 1 1 1 I 1 1 1 3 1 3 1 180 1 135 To replace officer absent with Expeditionary Force. 1 1.65 Tomporary employoe permanently appointed. 1 140 Expansion of business. 1 1 A ft .1.05 140 145 135 150 145 130 395 145 415 I 1.45 1 1 OK 1 J 35 1 150 Opening now prison. 1 145 To replace a temporary warder resigned, 1 130 Expansion of business. *> OUR „ ,, .. .. .. Lyttelton 3 395 1 145 Temporary employee permanently appointed. 3 415 To replace officers absent with Expeditionary Force. 1 135 Expansion of business. I 1 OK „ „ .. .. .. Roto Aira ,, ,, .. .. .. Waikeria „ „ .. .. .. Waipa 1 I 1 I. 135 1 135 To roplaee officer absent with Expeditionary Force. 1 135 Expansion of business. 1 135 To replace officer absent with Expeditionary Force. 135 135 135 „ ,, .. .. .. Wellington I 1 135 135 Total number of additions to Department (not including 2 temporary employees appointed permanently) 30 £3,426 Total amount of oxtra salaries involved in creation of now positions. 30 £3,426 Labour Depai rr. Cadet .. .. .. .. Wellington Clerk itme: 2 2 ,TMENT. £ 2 100 Expansion of business. 2 240 To replace officers absent, with Expeditionary Force. 1 200 Expansion of business. 1 Ol K £ 100 240 Correspondence Clerk .. .. .. ,, Revising Clerk .. .. .. ,, Second Clerk .. .. .. .. ,, Secretary, Workers' Dwellings Board .. „ Shorthand-writer and Typist .. .. New Plymouth „ .. .. Invercargill I. 3.15 1 OIK 1 315 1 1 1 I 1 I 200 315 315 150 72 72 1 150 I 72 Temporary employee permanently appointed. i no 1 72 Total number of additions to Department (not including 2 temporary employees appointed permanently) 8 £1,205 Total amount of extra salaries involved in creation of new positions. Land and Deeds D 5P ARTMENT. 'EPAR' Clerk .. .. .. .. Auckland „ . . . . .. .. Wellington Typist, .. .. .. . . Land Transfer Office, Nelson 1 I I £ 1 190 Temporary employeo permanently appointed. I 165 I 72 Expansion of business. I £72 Total amount of extra salaries involved in creation of new positions. Total number of additions to Department (not including 2 temporary employees appointed permanently)

H.—l4.

Table IV— continued.

35

! S-3 X. a. Position. Place. 6a Salary. rd 01 rrS Reason tor Appointment. Land and Income Tax Department. £ Assistant Section Clerk .. .. Wellington .. .. 8 1,945 Inspector .. .. .. :. i „ .. .. 2 520 Shorthand-writer and Typist .. .. [ „ . . .. 1 48 Typist .. .. .. .. | „ .. .. 1 135 i_ Reorganization. Expansion of business. Temporary employee pormanontIy[appointed. Total number of additions to Department (not including 3 , £508 1 temporary employee, appointed permanently) Total amount of extra salaries involved in creation of new positions. Lands and Survey Department. £ Chief Clerk and Receiver of Land Revenue Hokitika 1 290 Clerical Cadet .. . . Wellington .. .. I 50 IBPA] 1 I Reorganization. To replace officer absent with Expeditionary Force. Temporary employee permanently appointed. Clerk .. . . .. . . Auckland .. .. 3 560 ,, .. .. .. .. Dunedin .. .. I 135 „ . . .. .. .. Tapanui . . . . 1 180 .. Wellington .. . . I 245 3 I I I To replace officer absont with Expeditionary Force. Temporary employee permanently appointed. Crown Lands Ranger . . .. .. Nelson .. . . 2 440 .. North Auckland .. I 210 Draughting Cadet .. .. .. Auckland .. .. 3 150 .. 4 245 .. Christchurch . . I 50 2 I 3 4 I For training. Expansion of business. To replace officer absont with Expeditionary Force. For training. Expansion of business. For training. Expansion of business. ,, .. .. .. Dunedin . . .. I 50 ,, .. .. .. Gisborne .. .. I 50 ,, •. .. .. Invercargill .. .. I 50 ,, • • •. .. Napier .. .. 1 65 .. New Plymouth . . I 50 '-"..' . . Wellington . . . . 2 130 Draughtsman.. .. .. /. ' Auckland .. .. 10 i,88o I 200 „ • . .. .. . . Blenheim .. . . 2 390 ,, • • .. .. .. Christchurch .. 3 495 ,, .. .. .. .. Gisborne .. .. I 210 ,, •■ .. .. .. fnvoreargill .. .. I 180 Nelson .. .. I 180 ,, • ■ ■. .. .. Wellington .. .. 4 820 Draughtsman and Computer .. .. Now Plymouth I 290 District Surveyor .. .. .. Napier .. .. 1 280 ,, .. .. .. Wellington .. I 300 Field Cadet .. .. .. .. Napier .. .. I 95 Inspector of Offices and Relieving Officer.. Wellington 1 385 Inspecting Surveyor and Kauri-gum Super- Auckland .. I 420 tendent Office Attendant .. .. .. Timaru .. .. 1 104 Shorthand-writer and Typist .. .. Auckland .. .. 1 96 „ ..... Invercargill .. .. 1 96 ,, • • .. Nelson .. . . 1 84 ,, • ■ . . Wellington .. .. 1 72 Surveyor .. .. .. .. Auckland .. .. 1 260 Invercargill .. .. I 280 .. Napier .. .. 2 495 Tracer .. .. . . .. New Plymouth .. 1 165 Typist .. .. . . . . Hokitika .. .. 1 108 „ ... •. .. .. Nelson .. .. 1 72 „ • • ■. .. .. Wellington .. .. 2 120 ' Unlicensed Assistant Surveyor .. .. ' Otago .. .. 1 j 40 I. I I I 1 2 10 1 2 3 1 1 1 4 1 1 1 I 1 1 Temporary employee permanently appointed. Expansion of business. Temporary employee permanently appointed. ,, ,, ,, ,, ,, ,, Expansion of business. Reorganization. u 1 1 1 1 1 1 1 2 1 1 1 2 1 Expansion of business. Reorganization. Temporary omployeo permanently appointed. Expansion of business. Temporary employee permanently appointed. ,, ,, ,, >, ,, ,, Expansion of businoss. Temporary employee permanently appointed. Reorganization. Total number of additions to Department (not including 39 30 £3,568 temporary employees permanently appointed) tment (not including 39 ippointed) 30 £3,568 Total amount of extra salaries involved in creation of new positions. 1 Marine and Inspection of Machinery Departm k and Inspection of Mai ;y Depar'j 'MENT. chine: £ I Cadet .. .. .. .. Head Office, Wellington 1 85 | ' Head Office, Wellington 1 £ 85 To replace officer absent with Expeditionary Force. Reorganization. 1 .. Shipping Office, Wei- 1 95 1 iri iv+Yin Shipping Office, Wellington Napier Wanganui 1 95 Imgton Inspector of Machinery.. .. .. Napier .. .. 1 300 I 1 300 300 Expansion of business. » ■ • .. Wanganui .. .. I 300 ,, Total number of additions to Department .. . . .. 41 £780 ' Total amount of extra salaries involved in creation of new positions. int .. £780

H.—l4

36

Table IV— continued.

Position. Xi 01 Place. S« Salary. _. _ I ._ iieason for Appointment, Nurse .. .. .. .. Auckland .. .. 2 160 number of patients, nii..;uf,-.t.».T.,.ii fl -ion .. Christchurch.. .. 6 300 Attendant .. .. . . .. „ .. .. 4 340 Nurso .. .. .. .. Soacliff .. . . I 50 Attendant .. .. ,. .. „ .. . . 4 340 „ „ ISnirHJttrr. 1 Q K Mental Hospitals Department. £ Auckland .. . . 2 160 Christchurch.. .. 6 300 4 340 Soacliff .. . . I 50 . . 4 340 Hokitika .. .. I 85 Nelson .. . . 2 100 Porirua .. . . 4 200 2 170 Tokanui .. . . 4 340 Seacliff .. .. I 150 .. Hokitika .. ..1 85 Nurse .. .. .. .. Nelson .. . . 2 100 „ „ IX,,.:...... A AAA .. Porirua .. 4 200 Attendant .. .. .. .. „ .. .. 2 170 „ .. . . .. .. iokanui .. . . 4 340 „ „ Sub Head Attendant .. .. .. Seacliff .. .. 1 150 Reorganization. Head Attendant, 2nd Grade .. . . Waitati .. ... 1 150 „ Deputy Head Attendant .. . . Hokitika .. . . 1 135 ,, Charge Night Attendant .. .. „ .. .. I 115 Deputy Charge Attendant .. .. „ .. .. 1. 115 „ I 1AK Waitati .. ... 1 150 Hokitika .. . . J 135 ..I 115 1. 115 ..I 105 Nelson .. .. 1 170 Porirua .. .. 1 150 ..I 105 Carpenter .. .. .. .. Nelson .. .. 1 170 Temporary employee permanently appointed. Sub Head Attendant .. .. .. Porirua . . .. 1 150 Reorganization. Storekeeper ... . . .. .. Tokanui .. .. 1 150 „ Tokanui .. .. 1 150 Plumber .. .. .. .. „ .. . . I 185 Expansion of business. 1 185 Total number of additions to Department .. .. .. 37 £3,110 Total amount of extra salaries involved in creation of new positions. 37 £3,110 Mines Department. 1TMEN 1 £ Carter .. .. .. .. Wanganui .. .. 2 280 Temporary employees permanently appointed. Assistant Geologist .. .. .. Wellington .. .. 1 260 Expansion of business. Yardman .. .. .. .. Christchurch.. .. I 140 Temporary employee permanently appointed. Total number of additions to Department (not including 3 1 £260 Total amount of extra salaries involved in temporary employees permanently appointed) creation of new positions. 2 1 I National Provident and Friendly Societies Department. £ Cadet . . . . .. .. Wellington .. .. 1 50 Expansion of business. Clerk .. .. .. .. , I 165 „ . . .. .. .. „ .. .. 2 355 Temporary employees permanently appointed. Shorthand-writer and Typist .. .. „ .. .. 1 72 Expansion of businoss. District Supervisor .. .. .. Christchurch.. .. 1 230 „ .. Wellington .. 1 190 IDLY' 1 I 2 1 1 1 Total number of additions to Department (not including 2 5 £707 Total amount of extra salaries involved in temporary employees permanently appointed) creation of new positions. £707 Native Department. c ITME] T. £ Accounts Clerk .. .. .. [ Tokerau Maori Land 1 275 Expansion of businoss. Board, Auckland Cadet .. .. • • ..- Auckland .. .. 1 50 „ . . ! Wellington . . . . 1 50 Clerk .. .. .. •• Wanganui .. ..1 120 Clerk and Correspondence Clerk .. .. ! Wellington . . .. J 310 „ Clerk and Interpreter .. .. .. Auckland . . . . 1 150 „ .. .. .. | Gisborne . . .. 1 150 ,, „ .. .. . . .. ! Rotorua .. .. 1 150 „ „ .. .. . . ; Wanganui .. . . I 150 „ Shorthand-writer and Typist .. .. I „ .. . . 1 72 „ 1 £ 275 1 1 1 1 1 .1 1 I 1 50 50 120 310 150 150 150 150 72 Total number of additions to Department .. .. .. 10 £1,477 Total amount of extra salaries involved in creation of now positions. 10 Pensions Department. £ Cadet .. .. . • • • I Registrar's Office, Christ- 1 95 To replace officer absent with Expeditionary church Force. „ .. .. . . .. ! Wellington .. . . I 50 Expansion of business Chief Clerk and Accountant, . . .. j „ .. . . 1 275 Total number of additions to Department .. .. .. 2 £160 Total amount of oxtra salaries involved in creation of new positions.

37

H. -14

Table IV — continued.

I t-d XI oi Position. Place. £« Salary. rC 01 7, Z Ktafou for Appointment. Post and Teleiirapu Department. Secretary's Office, (I.P.O.— £ Cadet .. .. .. .. Wellington .. .. 1 50 Accountant's Branch, (J.P.O.— Clerk .. .. .. .. Wellington .. .. 1 200 Cadet .. .. .. .. „ .. .. 1 110 6 300 Shorthand-writer and Typist .. .. ,, .. .. 1 120 .. 1 05 ..2 120 Machinist .. .. .. .. „ .. . . 1 60 Stores Branch, G.P.O.— Clerk .. .. .. .. Wellington .. .. 1 210 1 190 Cadet .. .. .. .. „ .. .. 2 120 Storeman .. .. .. . . „ .. .. 4 600 Junior Basketmaker .. .. .. „ .. .. 1 50 Telegraph Workshops, G.P.O.— Carpenter .. .. .. .. Wellington .. .. 2 360 Carpenter and Joiner.. .. .. „ .. .. 2 360 I 150 Mechanic .. .. .. .. „ .. .. I 150 Auckland Chief Post-office — Assistant Clerk in Charge of Letter-carriers Auckland .. .. 1 245 Parcels Accounts Clerk .. .. „ .. .. 1 260 Seoond Clerk .. .. . . „ .. .. 1 230 Stores Clerk .. .. .. „ .. .. 1 245 Clerk .. .. .. .. „ .. .. 1 180 Machinist .. .. .. .. „ .. .. 1 108 , „ .. ..1 96 Letter-carrier's Softer .. .. ,, .. .. 1 180 Letter-carrier .. .. .. „ .. .. I 140 .... .. „ .. ..I 80 .. 6 300 Night-watchman . . . . .. „ . . .. 1 170 Auckland Telegraph-office— Telegram-folder .. . . .. Auckland .. .. 3 150 Telegraph Message-boy .. .. „ .. .. 1 31 Auckland Engineering District — (Wot .. .. . . . . Auckland .. ., 1 95 Foreman Lineman .. .. .. „ .. .. i 5 800 .. , 2 300 Lineman .. . . .. .. „ .. .. 1 160 ..18 1,950 Junior Lineman .. .. .. „ .. .. 1 70 Mechanician .. .. .. „ .. .. ! 2 320 . . 1 100 Junior Mechanician .. .. .. „ .. .. 1 70 Splicer .. .. .. .. „ .. .. 3 450 Lineman .. .. .. .. Dargaville .. .. 1 150 .. Hamilton . . .. I 150 Whangarei . . ., I 150 Auckland District— Cadet .. .. .. .. Auckland S.C. .. 1 70 Letter-carrier .. .. .. Birkenhead . . .. 1 50 Telegraph Message-boy .. .. Clovedon .. .. 1 31 Cadet .. .. .. .. Dargaville .. .. 1 100 Telegraph Message-boy .. .. „ .. .. 1 31 Switchboard Attendant .. .. Dovonport .. .. 1 40 Telegraph Message-boy .. .. Epsom .. .. 1 31 Letter-carrier .. .. .. Frankton Junction .. 1 50 Senior Telegraphist .. .. .. Hamilton . . .. : 1 245 Cadet .. .. .. .. „ .. .. 1 95 Junior Exchange Clerk .. .. „ .. ... 2 120 Messenger .. .. .. .. „ .. .. 1 j 180 I 50 Telegraph Message-boy .. .. „ .. .. 2 62 Cadet .. .. .. .. Itikurangi .. ., 1 80 Telegraph Message-boy .. ,. „ .. .. 1 31 Cadet .. .. .. .. Kaikohe .. .. 1 70 Telegraph Message-boy .. .. Kakahi .. .. 1 31 Junior Exchange Clerk .. .. Kohukohu .. .. 1 50 Cadet and Messongor .. .. Manunui . . .. I 70 Postmistress . . .. . . Matangi .. .. I 120 Junior Exchange Clerk .. .. Morriusville .. .. i I 50 Junior Exchange Clerk and Messenger .. Ohaupo .. .. 1 50 Tolegraph Message-boy .. .. Onehunga .. .. 1 31 „ .. .. Ongarue .. . . I 31 Cadet .. .. .. .. Otorohanga .. .. I 60 Junior Exchange Clerk .. .'. „ .. ., 1 50 Cadet and Messenger .. .. Owhango .. .. 1 60 Lotter-carrier .. .. .. Pukekohe .. .. 1 50 Expansion of business. Expansion of business. Temporary employee permanently appointed Expansion of business. ,, Expansion of business. Temporary employees permanently appointed. Expansion of business. Temporary employees permanently appointed. »» ,, Expansion of business. ,, Temporary employee permanently appointed. Expansion of business. Expansion of business. Temporary employees permanently appointed. 99 )> " ,t 9* .9 99 if Expansion of businoss. Temporary employees permanently appointed. Expansion of business. >* Office made permanent. Expansion of business 1 I 1 1 I I 1 1 1

H.—l4.

Table IV— continued.

38

Position. Place. *- -i ain-i XI ,., il se rr O Salary. Season for Appointment. P. 5st and Telegraph Diop. it — contim £ 70 110 60 31 50 50 50 led. Auckland District— continued. Switchboard Attendant Cadet Junior Exchange Clerk Telegraph Message-boy Letter-carrier Junior Exchange Clerk ... .etme: Rotorua Taumarunui I 1 I I Expansion of business. Te Kuiti Waipu Whangarei I 1 Thames District— Telegraph Messago-.boy Letter-carrier 1 Thames Paeroa Whakatane 1 1 I 31 50 50 Expansion of business. Gisborne Distriot— Counter Clerk Junior Exchange Clerk Switchboard Attendant Telegraph Message-boy Napier District— Clerk in Charge of Letter-oarriers Senior Clerk Repeater Supervisor Clerk Junior Exchange Clerk Gisborne ,, . . . . 1 1 I J 280 50 40 31 Expansion of business. Cadet Switchboard Attendant Lettor-oarrier Telegraph Messenger Postmaster Cadet and Messenger Junior Exchange Clerk Letter-carrier Telegraph Message-boy Junior Exchange Clerk Telegraph Message-boy New Plymouth District— Second Money-order and Savings-bank Clerk Wanganui District— Parcels Clerk Senior Clerk Clerk in Charge of Letter-carriers Cadet Junior Exchange Clerk Napier ,, Dannevirke Hastings ,, 1 1 1 1 1 1 1 1 2 1 1 1 1 1 1 1 1 1 245 230 230 210 80 70 65 60 80 80 40 220 60 50 50 31 50 31 Expansion of business. ,, Ongaonga Ormondville Temporary employee permanently appointed. Office taken over from Railway. Otane Taradale Waipukurau Wairoa Weber Expansion of business. New Plymouth 1 245 Expansion of business. Switchboard Attendant Telegraph Message-boy Junior Exchange Clerk Assistant Despatch Clerk Junior Exchange Clerk Cadet, and Messenger Postmistress Telegraph Message-boy Junior Exchange- Clerk Switchboard Attondant Junior Exchange Clerk Wellington Chief Post-office — Second Clerk Assistant Clerk in Charge of Letter-carriers Parcels Accounts Clerk Shipping Clerk Stamps Clerk Cadet Machinist Letter-carrier Messenger Relieving Postmistress Mechanic Apprentice Mechanician Chauffeur Wellington District — Assistant .. .. ... Cadet Junior Exchange Clerk Clerk Letter-carrier Postmistress Telegraph Message-boy Letter-carrier Telegraph Message-boy Wanganui Bull's '.'. '.'. Hawera Kai l.wi Manaia Marton 1 1 1 1 I I 2 I 1 I I 1 1 I 1 1 1 245 245 245 80 50 170 80 31 50 50 70 50 120 31 lit) 40 50 Expansion of business. For relief purposes. Expansion of business. ,, ,, Raetihi St. John's New office. Taihape .. .. j Expansion of business. Waverley Wellington .. ,, " j I 1 I 2 I 2 I 2 I I I 1 I 245 245 230 490 245 160 80 300 110 110 160 50 150 Expansion of business. Temporary employees permanently appointed Expansion of business. ,, . . . . Temporary employee permanently appointed. Expansion of business. Brooklyn Courtenay Place Eketahuna Feilding 1 I 1 1 1 1 I I 1 90 80 60 180 50 50 31 50 31 Expansion of business. Glen Oroua .. .. \ Halcombe Johnsonville Kimbolton .. Office made permanent. Expansion of business.

H.—l4.

Table IV— continued.

39

I I Position. Place. si Salary. Reason for Appointment. P Wellington District— continued. Letter-carrier Supervisor, Telephone Exchange Switchboard Attendant Cadet Junior Exchange Clerk Cadet Letter-carrier Messenger Telegraph Message-boy Cadet and Messenger Postmaster Telegraphist 'ORT ANT) Tnr.EORAPlI Dep. .R'l'H I NT — continued. £ 50 Expansion of business. 110 40 50 50 80 60 120 31 65 210 Office worked bv Civil staff. 165 120 110 95 80 65 70 no 62 31 Expansion of businoss. Lower Hutt Masterton I Otaki Palmerston North Pongaroa .. . • i Trent ham Military Camp 1 I 1 1 1 2 1 1 1 1 1 1 1 1 1 1 1 2 1 Cadet ,, ,, Assistant Despateh ClerkMessenger Telegraph Message-boy Wellington Telegraph-office— Telegram-sorter Night-watchman Wellington Engineering District— Cadet Shorthand-writer and Typist Draughtsman Lineman Waikanae Wellington 1 2 50 Expansion of business. 340 Temporary employees permanently appointed. Junior Lineman Splicer Storeman Lineman Batteryman Lineman Foreman Lineman Lineman Wellington 1 1 1 1 12 1 1 1 1 1 1 1 1 1 110 Expansion of business. 110 220 160 Temporary employee permanently appointed. 1,800 50 Expansion of business. 160 Temporary employee permanently appointed. 150 150 150 130 170 150 150 Blenheim Feilding Gisborne New Plymouth Pahiatua Nelson District— Messenger Cadet Junior Exchange Clerk Cadet Telegraph Message-boy Nelson Motueka 1 1 1 1 1 1 50 Expansion of business. 60 50 00 31 31 Murchison Nelson Engineering District— Lineman Wakefield .. Nelson Westport 1 1 150 Temporary employee permanently appointed. 150 „ Blenheim District — Telegraphist Junior Exchange Clerk Junior Exchange Clerk and Messenger .. Greymouth District— Telegraph Message-boy Christchurch Chief Post-office— Assistant Clerk in Charge of Letter-carriers Assistant Parcels Clerk Clerk Machinist Letter-carrier Relieving Postmistress Christchurch District— Junior Exchange Clerk Telegraph Message-boy Blenheim Picton Rowanui Christchurch 1 1 1 1 1 1 2 1 3 1 220 Expansion of business. 50 50 31 Expansion of business. 245 Expansion of business. 245 330 110 150 130 Junior Exchange Clerk Postmaster Cadet and Messenger.. Letter-carrier Junior Exchango Clerk Junior Exchange, Clerk and Messenger i.. Christchurch Telegraph -office — Assistant Supervisor, Telephone Exchange ('lerk, Telephone Exchange Switch board Attendant, Amborley Culvorden Dunsandel Kaikoura, Oxford 1 1 1 1 1 1 I 1 I 60 Expansion of business. 31 31 50 220 Office taken over from Railway. 60 50 50 Expansion of business. 50 Rakaia Rangiora Christohureh 1 I 1 2 4 I io Expansion of business. 150 90 80 124 Telegraph Message-boy Timaru District— Senior Clerk Second Money-order and Savings-bank Clerk Cadet Timaru I I 230 Expansion of business. 245 ,, ■ • . • 1 60 For relief purposes.

H.—l4.

Table IV— continued.

40

Position. Place. I ■* • II P 0. fee Salary. Reason for Appointment. Post and Teleoraph Dep ■artm: SNT — contk £ 245 245 100 80 50 snt — continued. Dunedin Chief Post-office— Delivery Clerk . . .. . . Dunedin Assistant Parcels Clerk .. . . ,, Cadet Letter-carrier .. .. .. „ 1 I I 1 .1 £ 245 Expansion of business. O/l K 245 I tu\ 100 80 ,, . . . ■ . . ,, Dunedin District— Cadet .. .. .. .. Milton Assistant and Messenger .. .. Moray Plaoe Cadet .. .. .. . . Pembroke Dunedin Telegraph-office— Switchboard Attendant .. .. Dunedin 50 I I I 50 Expansion of business. ru\ 50 QA 50 50 80 80 I I 100 Expansion of business. All 100 40 Dunedin Engineering Distriot— Clerk .. .. .. .. Dunedin Lineman .. .. .. ... „ I 10 I I I 1 1 1 1 15 1 2 I 1 1 I 40 136 1,500 130 170 160 70 150 235 65 2,250 150 300 150 150 ISO I 60 136 Expansion of business. 1,500 Temporary employees permanently appointed. 190 Carpenter .. .. .. .. ,, Splicer .. .. .. .. „ Junior Mechanician .. .. .. „ Lineman .. .. . . .. Clyde Technical Clerk .. .. .. Christchurch.. Cadet .. .. .. . . „ Lineman . . .. .. . . „ 130 i m\ 170 i no 100 70 Expansion of business. 150 Temporary employee permanently appointed. 235 Expansion of business. arc 65 2,250 Temporary employees permanently appointed, l rcfi ,, .. .. .. .. Gore ,, .. .. .. .. Invercargill .. „ . . .. . . .. Kaikoura ,, .. .. .. .. Oamaru ,, .. .. .. .. Timaru Mechanic . . .. .. . . „ Invercargill Distriot — Senior Clerk .. .. .. Invercargill .. Clerk in Charge of Letter-carriers . . ,, Parcels Clerk .. .. . . „ Clerk 150 OOA 300 i r.r. 150 1 KA L50 150 160 Telegraphist .. .. .. „ Letter-carrier .. .. .. ,, Machinist . . .. .. . . „ Postmaster . . .. .. .. Lumsdon Cadet and Messnger .. . . .. ,, Telegraph Message-boy .. .. ,, Cadet .. .. .. .. Queenstown Junior Exchange Clerk . . .. Riverton I 1 1 1 1 1 I I I I 245 Expansion of business. OAr. 245 O/IC 245 I Oil 190 I QA 180 I QA 120 i '>r. 135 ftA 245 245 245 190 180 120 135 60 100 120 50 31 80 50 60 1 All 100 120 Office taken over from Railway. 50 31 80 Expansion of business. Kft 50 Note.—The total number of additions to Department (exoluding '. total amount of extra salaries involved in creation of new positions is ; effeeted a saving of £7,520. The actual cost of new positions is £15,093. amounted to £14,910, but as this amount was previously paid as wages t )7 ter £22.61 The iporary er 3. Reorg salaries o tual additic iporary employees appointed permanently), is 142. The 3. Reorganization of duties and non-filling of positions salaries of temporary employi.es appointed permanently tual additional salary is £183. ;ho ac Printing, and Stattonbi Assistant, Stamp Branch .. .. Wellington Assistant, Stationery Office ... .. „ Assistant, Photo Branch .. .. ,, Assistant, Binding Branch .. .. ,, Assistant, Issuing Office .. .. „ Apprentice (Bookbinder) .. .. „ Folder, &c. . . Litho-machine Feeder .. . . .. ,, Paper-cutter . . .. .. .. „ Typist BY Dt 4 1 1 4 1 1 17 1 1 1 iPARTMENT. £ 218 Temporary employees permanently appointed. an 07 _ 78 Attn 439 iPARTMENT £ 218 97 78 439 140 26* 850 33 100 96 140 on* 20* one 850 33 100 cut 96 Total number of additions to Department (not including 31 temporary employees permanently appointed) I £26 Total amount of oxtra salaries involved in creation of new positions. £26 * Per indentr. ire. Public Health, Hospitals, and Op IARIT, ,ble Aid Department. Cadet .. .. .. .. Wellington Chief Clork . . .. .. .. Auckland Assistant District Nurse .. .. Otaki 1 1 I £ 50 Expansion of business. 275 100 Total number of additions to Department 3 £425 Total amount of extra salaries involved in creation of new positions. £425 Public Service Commis isione: b's Oepioe. it i's Oepio: Cadet .. .. .. .. I Wellington Shorthand-writer and Typist .. .. ] „ 1 I 1 £ 50 Expansion of business. O.A £ 50 84 84 Total number of additions to Department £134 Total amount of extra salaries involved in creation of new positions. £134

EL—ll

41

Table IV— continued.

6—H. 14.

St Position. Place. S « Salary. Heat-cm lor Appointment. S oi 7, 8 Public Service Superannuation Office. £ Shorthand-writer and Typist .. .. I Wellington .. ..II 72 Expansion of business. Total number of additions to Department .. .. .. 1 £72 Total amount of extra salaries involved in creation of new positions. Public Trust Department. £ Cadet .. .. .. .. I Auckland .. .. ' 2 100 Expansion of business. „ .. . . 2 121 To replace officer absent with Expeditionary Force. Christchurch.. .. 2 100 Expansion of business. Dunedin .. .. 1 50 „ Masterton .. .. 1 65 New branch established. ., . . .. .. . . Napier .. .. 1 50 Expansion of business. .. Wellington . . 9 450 Clerk .. .. .. .. Auckland .. .. I 180 To replace officer absent, with Expeditionary Force. .. Nelson .. ... 1 135 Ditto. ,. . . .. . . .. Wellington .. .. 4 580 Expansion of businoss. „ . . .. .. .. ,, .. .. | 1 135 To replace officer absent with Expeditionary Force. „ .. .. .. .. ,, .. .. I 200 Temporary employee permanently appointed. District Manager . . . . .. Masterton . . . . 1 200 Now braneh established. Machinist . . . . .. . . Wellington .. . . I 108 Expansion of business. Officer in Charge •■ .. .. New Plymouth .. 1 190 To replace officer absent with Expeditionary Force. Hanger . . .. . . ... Hawera .. .. 1 300 Expansion of business. Rent-collector.. .. . . .. Auckland .. 1 160 .. Christchurch.. .. 1 160 . . Dunedin . . 1 160 Assistant Rent-collector . . . . Wellington . . . . 1 180 „ Shorthand-writer and Typist .. .. Auckland .. .. 2 132 ,, .. Christchurch.. 1 60 „ .. .. Wanganui .. .. 1 72 „ .... Wellington . . .. . I 108 „ Total number of additions to Department (not including 38 £3,916 Total amount of extra salaries involved in I temporary employee permanently appointed) creation of new positions. Public Works Department. £ Attendant, .. .. .. .. Addington Substation 3 450 Expansion of business. Blacksmith .. .. .. .. Gisborne .. .. 2 330 Temporary employees permanently appointed. .. Stratford .. 1 165 „ Bricklayer .. .. .. .. Wellington .... 1 185 < 'adot. Draughting .. .. .. ,, .. .. 1 65 To replace officer absent with Expeditionary Force. „ „ .. .. .. Taumarunui .. 1 50 Expansion of business. „ Clerical .. .. .. Wellington . . .. 1 50 „ „ Engineering .. .. .. Christchurch. . .. 1 70 „ .. Dunedin .. ..1 70 . . Wellington . . 2 140 Carpenter, Foreman .. .. .. Auckland .. .. I 187 Temporary employee permanently appointed. „ „ .. .. .. Gisborne .. .. 1 195 „ „ Carpenter and Joiner .. .. •• Christchurch.. 1 180 ,, ,, .. Wellington . . .. 4 720 Ohainman, Head .. .. .. Stratford .. .. 3 525 „ „ .'. Whangarei .. ..1 175 Chainman .. .. .. .. Blenheim .. .. 1 145 ,, „ .. Dunedin .. 2 320 .. Gisborne .. 1 160 „ .. .. . . . . Nelson . . . . I 156 „ .. Otira . . .. 2 320 „ .. .. .. .. Papatowai .. 1 160 ,, „ .. Stratford . . 1 156 ,, .. .. .. .. Taumarunui .. I j 160 „ „ .. Wanganui .. .. 1 | 160 „ . . .. . . .. Whangarei .. .. 3 495 „ „ Clerk . . .. . . .. Kohuratahi . . .. 1 j 165 Expansion of business. „ .. .. . . .. Otira . . .. 1 180 Temporary employee permanently appointed. Draughtsman, Architectural .. .. Auckland .. .. I 120 Expansion of business. „ ,. .. .. Wellington .. .. I 105 Temporary employee permanently appointed. Draughtsman .. .. .. Auckland .. .. I 190 Expansion of business. „ . . . .. Blenheim . . . . I 200 Temporary employee permanently appointed. .. Nelson .. I ! 180 Taumarunui .. . . I 190 Expansion of business. Wellington .. I 220 Temporary employee permanently appointed. ,-, . . .. .. . . I Tauranga . . I 120 Expansion of businoss. Draughtsman and Engineer's Assistant .. Pahiatua .. .. > 180 Temporary employee permanently appointed. Driver .. . . . . . . Tauranga . . .. ■ 160 Expansion of business. Engineer's Assistant .. .. Plimmerton .. , 180 „ .. .. Taumarunui. . ... i, 190 „ Engineer, Assistant .. .. .. Auckland .. .. j 1 I 300 „ Kohuratahi .. .. [ 1 | 120 1 2 1 1 1 3 1 1

H.—l4.

Table IV continued.

42

X) oj Position Place. £% Salary. Reason for Appointment. Public Works Department— continued £ ■ almtes.-*. Engineer Assistant .. .. .. Nelson .. .. I 300 ..Temporary employee permanently appointed. . . Paeroa .. .. 1 300 Engineer .. .. .. .. Lake Coleridge .. 6 j .1,300 of business. Engineer, Designing . . ... . . Wellington .. .. 1 420 „ Engine-driver . . . . . • Tauranga .. .. 1 170 Temporary employee permanently appointed. Electrician, Foreman . . . . .. Auckland . . .. 1 200 Expansion of business. Fireman .. .. •■ •• ,, •• •• 1 146 Temporary employee permanently appointed. Blenheim .. .. 1 146 „ „ Matawai .. .. I 1.56 „ „ Sanger . . . . ■ . • • Dunedin .. . . 1 156 „ Greymouth .. .. 1 156 „ „ Mahirakau .. I 172 „ „ " t .. .. .. Stratford .... 3 480 Tauranga . . . . 1 100 „ „ Gardener .. .. .. •■ Wellington .. .. 1 155 Guard •• ■• ■■ Gisborne .. 1 156 Tauranga .. .. 3 446 „ „ Inspector of Stores . . . . . . Wellington . . . . 1 300 Reorganization. Labourer .. .. .. ■■ Tuatapcre .. .. 1 141 Expansion of business. Tauranga .. .. 1 140 „ Westport .. .. 1 160 Temporary employee permanently appointed. Line Foreman. . .. .. •• Lake Coleridge .. 1 220 Lineman . ■ . . . • • ,, • • I 208 Expansion of business. \\ .. .. .. Christchurch.. .. I 208 Overseer .. ■■ ... Auckland .. .. I 200 ,, .. Christchurch.. .. I 205 .. Naumai .. .. I 170 ■ .. .. .. Okahukura .. ..I 170 " .. . . . . . . Porirua .. .. I 200 Gisborne District .. I 170 Temporary employee permanently appointed. .. Greymouth District .. I 190 Lake Coleridge .. 1 170 Expansion of business. Nelson .. .. 1 200 Temporary employee permanently appointed. " .... Stratford .. 1 190 .. . . Taumarunui . . .. 1 175 „ „ .. Tauranga .. .. 2 390 To Kuiti . . .. I 190 Expansion of business. '.. .. .. .. Waimate .. .. 1 180 ..-•'... .'. .. Whangarei .. .. 1 235 „ '.. .. 1 235 Temporary employee permanently appointed. Overseer, Road .. .. ■• Wanganui .. .. I 195 „ Buildings .. .. ■• Dunedin .... 210 ■ Painter, Foreman . . . . . . Auckland . . . . 1 185 „ „ Painter .: . . ' • ■ ■ • Wellington .... 1 160 Platelayer . . . ■ ■ • ■ • Tauranga .. .. 1 148 Platelayer, Foreman . . . . . . „ .. ■ • 165 „ „ Plumber, Apprentice . . . ■ ■ • Auckland . . .. 1 31 Expansion of business. Plumber .. .. ■■ •■ Christchurch.. .. 1 185 Temporary employee permanently appointed. Plumber's Labourer . . . ■ ■ • ,, • ■ • ■ 146 „ „ Quarry Foreman . . .. ■ •• Dunedin . . .. 160 Road Foreman .. .. ■• Te Pohue .... 175 n . . . ■ .. Taumarunui.. I 175 „ „ Tauranga .. .. 1 160 „ „ „ .. .... Wanganui .. .. 1 160 „ „ Tuarakawa .. .. I 175 Reorganization. Shorthand-writer and Typist .. .. Auckland .. .. 1 108 Temporary employee permanently appointed. Christchurch .. 1 72 Expansion of business. „ . . .. Wellington . . .. 2 120 Stonemason .. .. .. ■■ Auckland •■ ■• 1 185 Temporary employee permanently appointed. Storekeeper . . .. .. • ■ Gisborne .. . . 1 190 Greymouth .. .. 1 180 Reorganization. Storekeeper's Assistant. . .. .. Auckland .. .. 1 160 Temporary employee permanently appointed. „ . . . . .. Taumarunui . . .. I 180 „ ,, Stores Manager . . ■ ■ ■ ■ Wellington . . . . 1 405 Expansion of business. Storeman .. .. •• ■■ Gisborne .. .. 2 330 Temporary employees permanently appointed. . . Stratford . . .. 1 160 .. . . . . .. Whangarei . . . . I 160 „ ,, Striker .. ■■ ■■ •• Gisborne .. •■ 1 156 „ ,, Superintendent . . . . ■ • Addington Substation 1 220 Expansion of business. Surfaceman .. ' .. .. ■• Greymouth .. ■• 2 292 Temporary employees permanently appointed.' .', • '.! ' .. Napier .. .. 1 146 " .. . . . . .. Rotoiti .. . . 1 146 ,, . . .. • ' .. Taumarunui.. 1 146 „ „ • . . .. .. Tauranga .... 2 292 .". .. Te Teko .... 1 146 Timekeeper . . • • Dunedin .. .. 1 160 „ .. Gisborne .. ■ .. 1 160 '.■'.' ' . . Otira . . .. 2 342 ■ .. .. .. Stratford .. .. 1 165 „ ..-'"• .. .. ' .. Tauranga .. .. I 160 .. „ Timekeeper and Storeman .. Dunedin .. .. 1 160 „ „ Timekeeper and Chainman . . .. Stratford . . .. 1 172 „ „ Wiroman .. .. .. •• Auckland .. .. 1 190 Expansion of business. -\ 1 1 1 Total number of additions to Department (not including 103 45 £7,341 Total amount of extra salaries involved in temporary employees permanently appointed) creation of new positions. 45 £7,3-11

43

H.—l4

Table IV — continued.

si Position. Place. Sa ' Salary. Reason for Appointment. rj eo K u j State Advances Department. £ Clerk .. .. .. .. I Wellington .. .. 4 840 i Temporary employees permanently appointed. Shorthand-writer and Typist .. .. | „ .. . . 1 145 I Expansion of business. Total number of additions to Department (not including 4 I j £ 45 Total amount of extra salaries involved in temporary employees permanently appointed) creation of now positions. STATU Fire Insurance Department. £ Cadet . . . . . . . . Dunedin . . . . I 1 50 Expansion of business. „ . . .. . . . . Hamilton . . .. I 50 ,, . . Wellington .. 2 100 ,, .. .. .. .. Auckland .. .. I 50 To replace officer absent with Expeditionary Force. „ . . .. . . .. Christchurch. . .. 1 50 Expansion of business. Clerk . . .. . . . . Nelson . . .. I 135 Offioer in Charge .. .. .. Hamilton .. .. 1 I 165 „ Total number of additions to Department .. .. .. 8 £000 Total amount of extra salaries involved in eroation of new positions. Tourist anh Health Resorts Department. £ Bath-attendant .. .. .. Rotorua .. .. I 90 Expansion of business. ,, .. . . .. ,, .. .. 1 80 Temporary employee permanently appointed. ,, Junior.. .. .. ,, .. .. I 70 Expansion of business. „ 3rd Grade . . . . „ . . . . 1 95 ,, Cadettc .. .. .. .. Christchurch.. .. 1 95 Temporary employee permanently appointed. Clerk .. .. .. .. Wellington .. 1 180 Engineer, Shift .. .. .. Oke.ro Falls .. .. 1 190 Expansion of businoss. 3rd Shift .. .. .. „ .. .. I | 160 „ Assistant Shift .. .. „ .. .. I 14(1 Temporary employee permanently appointed. Gardener, Junior .. .. .. Rotorua .. .. 2 j 144 Expansion of business. ,, „ .. . . „ .. . . 1 i 72 Temporary employee permanently appointed. ,, ,, . . .. Te Aroha .. . . 1 72 Expansion of business. Guide . . . . . . . . Waitomo Caves . . 1 125 ,, „ .. . . . . .. „ 1 140 Reorganization. „ 2nd Grade .. .. .. Hermitage, Mount Cook I [50 Expansion of businoss. Labourer .. .. .. .. Rotorua .. .. 1 I 140 Temporary employee permanently appointed. ,, Junior .. .. .. ,, .. .. I j ' 72 Expansion of business. „ Skilled .. .. .. Hanmer Springs .. I Kill Temporary employee permanently appointed. Laundress, 1st Grade .. .. .. Rotorua .. .. 1 .SO Expansion of business. Lineman, 2nd Grade . . . . . . ,, .. . . I. 130 ,, Masseuse . . . . . . . . ,, . . .. 1 144 ,, Nurse . . . . . . .. „ .. . . 1 | 70 ,, ,, Probationer .. .. .. ,, .. .. I 35 „ Total number of additions to Department (not including 7 16 £1,627 Total amount of extra salaries involved in temporary employees permanently appointed) creation, of now positions. Treasury Department. £ Clerk .. .. .. .. Wellington .. .. [ 11 165 Reorganization. Machinist .. .. . . .. ,, .. . . 1 108 Expansion of businoss. Shorthand-writer and Typist .. .. ,, .. .. i I 176 ' ,, Total number of additions to Department .. .. .. 3 £293 Total amount of extra salaries involved in creation of new positions. Valuation Department. £ Cadet .. .. . . .. Wellington .. .. 1 60 Expansion of business. Clerk .. .. .. .. Auckland .. .. 3 540 Temporary employees permanently appointed. „ . . . . .. . . Dunedin . . . . I i 80 „ , „ „ .. .. .. . . Invereargill . . . . 2 360 ,, „ .. Wellington .. .. 8 1,440 Shorthand-writer and Typist . . .. Auckland . . .. 1 72 Expansion of business. „ ,, . . .. Te Kuiti .. .. 1 72 Temporary employee permanently appointed. Typist .. . . . . .. Wellington . . .. 1 120 „ ,, Valuer, Assistant .. .. .. Invercargill .. .. 1 245 „ „ Total number of additions to Department (not including 17 2 £122 Total amount of extra salaries involved in temporary employees permanently appointed) ■ creation of new positions.

Jl—l4.

Table V. —Allowances in the Nature of Salary provided in the Public Service List, 31/3/15, in addition to Classified Salaries.

44

Board and Lodging. House. Lodging. Miscellaneous. Department. No. l Amount. No. Amount. ! No. i Amount. l No. j Amount. i I Agriculture Audit £ £ £ 259 82 401 190 £ Customs Defence Dominion Laboratory Education Friendly Societies Government Insurance Immigration Internal Affairs ,, Relieving Stall' 104 13 4 22 10 15 8 25 1 4 35 28 9 15 11 1 36 300 134 449 18 87 783 544 171 264 207 18 601 6* j ustice Labour Land and Deeds Land and Income Land Settlement Lands and Survey 26 I 20 20 28 66 51 2 l,050f 6,650} 435§ 20|| ,, Marine 6 88 Mental Hospitals Mines Native Patents Pensions Public, Health Public Service Commissioner .. Public Service Superannuation Public Trust Public Works Registrar-General Stamps State Advances State Fire Tourist, &c. Treasury Valuation 13 i, 850 50 50 5 9 1 5 2 2 1 32 39 5 1 6 3 6 7 4 85 152 18 100 35 41 18 594 586 85 18 108 64 103 106 67 3 130 ! Totals 17 2,084 3 96 371 6,776 148 8,161 * Bicycle allowance. 3orse an. cycle. J Iquipme it. §81 tation. || Signalling.

45

H.—l4

Table VI.—Positions regraded under Section 29, Public Service Act, 1912.

i ~~ I i Department. Name of Officer. i Place. From To Reason. I I I . Audit .. .. .. Cairns. A. A. .. Wellington „ .. .. .. Whyte, A. W. ,. .. .. .. Watters, A. .. „ .. Miller, R. J. ,, .'. .. .. j Thompson, CD. .. Dallard, B. L. Agriculture, Industries, and I Levy, E. B. .. Wellington Commerce Ditto .. .. .. Milne, A. .. .. Invercargill .. Crown Law .. .. Tudhope, J. M. .. Wellington Education .. .. McKerrow, E. M. .. Te Oranga „ .. .. Stevens, J. E. .. Sumner School for Deaf Internal Affairs .. .. Cook, W. W. .. Wellington ir W t „ .. .. Hodgkins, G. G. .. „ ,, .. fe .. Livermore, E. .. Auckland Examiner (max. £220) .. .. Examiner (max. £260) .. .. Revaluation of work. Clerical Division .. .. Professional Division .. .. Nature of duties. Dairy Instructor, £260 .. .. Dairy Instructor. £280 .. .. Revaluation of work. Clerk (max. £220) .. .. .. Clerk (max. £260) Attendant. £60 .. .. .. ' Attendant, 2nd Grade, £65 (max. Increased importance of duties. £80) Director, General Division .. .. Director, Professional Division .. Review of position. ,, .. .. McDonald, J. .. Wellington „ .. .. Palithorpe, J. L. .. j Labour Deputy Registrar-General and Chief Deputy Registrar-General and Chief Revaluation of work. Clerk, Class IV Clerk, Class III Deputy Electoral Officer, Class IV . . Deputy Electoral Officer, Class III Increased importance of duties. Deputy Registrar (max. £220) .. Deputy Registrar, also Registrar of Additional duties. Electors and Returning Officer for Auckland West Photographer, &c. .. .. .. Art Assistant .. --s*._ •• Revaluation of work. Deputy Registrar and Sub-Registrar of ! Deputy Registrar and Sub-Registrar Increased importance of duties. Electors, Class VII of Electors, Class VI Inspectors of Factories — Inspectors of Factories — V 1st Grade (ruin. £275 ; max. £315) 1st Grade (mm. £235; max. £260) Revaluation of duties. 2nd „ (min. £235 ; max. £260) 2nd Grade (min. £210; max. £220) I 3rd „ (min. £210 ; max. £220) 3rd Grade (min. £175; max. £200) 4th „ (min. £175; max. £200) 5th ,, (min. £150 ;. max. £165) Assessment Clerk. 1st Grade (max. £260) Assistant, Section Clerk, Land-tax Reorganization. Branch (max. £290) Ditto Land and Income Tax .. Doyle, W. H. .. Wellington Wellington • .. Hibbard, B. E. .. Lambert, S. C. „ .. Monahan, J. .. ., .. Park, J. M. V .. I Phillips, W. H. .. i Powell, L. .. - . .| .. Rout, C. T. I i Lands and Survey .. .. I Thompson, J. B. .. Thames Thames ,, ., Assistant Section Clerk, Income-tax ,, Branch (max. £290) Ditto „ „ i Assistant Sectional Clerk, Land-tax ,, Branch (max. £290) Land Drainage Engineer (max. £500) .. ! Land Drainage Engineer (max. Revaluation of duties. £525) Commissioner of Crown Lands (max. Commissioner of Crown Lands (max. Increased importance of duties. £480) £500) Junior Assistant Medical Offioer, £260.. ! Junior Assistant Medical Officer, „ ,- £310 Cadet, £110 .. .. ... Clerk and Interpreter, £150 .. „ „ .. Haszard, H. D. M. .. Hokitika Hokitika Mental Hospitals .. .. Hodgson, R. G. K. .-. Seacliff Seacliff Native .. - ■ . . .. I Hiroti, T. .. .. I Wanganui .. I Wanganui

H.-14.

Table VI.—Positions regraded under Section 29, Public Service Act, 19 12— continued.

46

Department. i Name of Officer. Place. From To Reason. Pensions Police Public Service Commissioner's Office Ditto Public Works 19 Steevens, C. J. .. I Napier Dinnie, E. W. .. Wellington Mark, T. .. Farmer, G. B. .. „ Arthur, H. .. I Te Kuiti Dyson, F. S. ..' j Stratford Patterson. H. .. i Houipapa Salmon. C. W. Thornton, 0. G. .. | Kaye, R. L. May, L. .. .. Watkinson, H. Ronayne. R. H. P. .. > Albertson, G. W. Smith. A. C. Bogle, G. S. Anderson, J. E. Packwood. R. H. .. j Twohill. D... .. i Wellington Heays, H. C. Hunter. S. .. .. Auckland Whyte,' F. M. .. i Hawera Somerville, A. A. .. ; Wellington Willeston, V. L. .. Waddell, L. J. .. Auckland Croker, H. .. .. Rotorua .. Registrar (max. £220) .. Finger-print Expert (max. £260) Assistant Registrar, £215 Shorthand-writer and Typist in Charge, General Division .. Chief Clerk (max. £260) Assistant Engineer (max. £300) " (max."£180) .. Clerk (max. £200) Draughtsman, Clerical Division .. Clerk, Class VII . . .. Chief Clerk, Class VII .. | Chief Stamper, General Division, £240 . . Testamentary Clerk, Class VII .. | Clerk, £120 * .. Bath-attendant, 3rd Grade, £80 Masseuse, 1st Grade (min. £144, max. £204) Masseuse, 2nd Grade (min. £132, max. £138) Registrar, also Registrar of Electors and Returning Officer (max. £260) Max. raised to £290 Assistant, Registrar, £245 Clerk and Examiner in Shorthandwriting and Typewriting, Clerical Division Chief Clerk (max. £3] 5) Assistant Engineer (max. £345) .. j (max. £300) . . Increased work consequent upon taking ove: duties of Registrar of Electors, fzc. Increased importance of duties. Revaluation of duties. Public- Trust Stamp State Eire .'; Tourist and Health Resorts .. Clerk, £220 Draughtsman, Professional Divisi n Clerk. Class VI Chief Clerk, Class VI .. Clerical Division (max. £220) Testamentary Clerk, Class V Clerk, £135 .. Bath-attendant, 2nd Grade, £105 Head Masseuse (min. £188, max. £204) Masseuse, 1st Grade (min. £144. max. £180) Masseuse, 2nd Grade, (min. £132, max. £138) Ranger (max. £170) Increased importance of duties. Revaluation of duties. Increased importance of duties. » Ranger (max. 160)

H.-14

47

Post and Telegraph Department.— Positions regraded. Clerical Division.

Xame of Officer. Place. From Io Reason. McNamara, G. Andrews, W. A. Ferens, W. H... Hoskins. P. X>. Cork, H. H. Marriott, E. H. Chapman, F. W. Williams, W. H. Clark, G. W. A. McLean, J. N. White, C. W. .. Dawson, W. I. Robertson, J. .. Rutherford, D. Burdekin, C. B. Clarkson, C. H. N. .. I Secretary's Office, G.P.O. .. Staff Clerk, IV (max. £370) Accountant's Branch, G.P.O. Principal Clerk, Telegraph Div. IV, £345 .. .. Dunedin .. .. .. Chief Mail Clerk, V, £315 .. Accountant's Branch, G.P.O. Accounts Clerk, V, £290 (max. £315) Levin .. .. .. Postmaster, V, £275 (max.) Wellington .. .. Assistant Supervisor, T.O., V, £275 (max.) .. Head of Mail Staff, VI, £260 .. Dunedin .. .. .. Assistant Supervisor, T.O., VI, £260 Wellington .. . . „ „ Accountant's Branch, G.P.O. Assistant Sectional Clerk, VI, £260 Christchurch .. .. Assistant Supervisor, T.O., VI, £260 Secretary's Office, G.P.O. .. : Second Correspondence Clerk, VI, £260 „ .. Assistant Staff Clerk, VI, £245 Accountant's Branch, G.P.O. Assistant Accounts Clerk, VI, £245 (max. £260) „ ., Correspondence Clerk, VII, £200 .. .. Stores Branch, G.P.O. .. Clerk, VI, £230 (max.) Staff Clerk, IV (max. £405) .. Revaluation of work. Principal Clerk, Telegraph Divi- Increased importance of duties, sion, £360 .. Chief Mail Clerk, IV, £330 (max. Revaluation of work. £345) .. Accounts Clerk, V, £305 (max. £370) Postmaster, V, £290 (max. £315) : Expansion of business. Supervisor, T.O., V, £290 (max. Increased importance of duties. £315) .. Head of Mail Staff, V, £275 (max. £315) Supervisor, T.O., V, £275 (max. „ £315) .. Ditto Assistant Sectional Clerk, V, £275 „ (max. £315) Supervisor, T.O., V, £275 (max. „ £315) Second Correspondence Clerk, V, Revaluation of work. £275 (max. £315) .. Assistant Staff Clerk, V, £275 (max. £315) .. Assistant Accounts Clerk, VI, £260 (max. £315) Correspondence Clerk, VI, £215 .. ,, .. Clerk, VI, £245 (max. £260)

H—l4

48

Post and Telegraph Department— continued. General Division.

JTrom To Position. Yearly Rate of Pay. Minimum. Maximum. I i Annual Increment. Yearly I Yearly Rate of Pay. Rate e of Pay. Keason. Annual Increment. Minimum, Maximum. Supervisor, Telephone Exchange — 2nd Grade 3rd Grade Assistant Supervisor, Telephone Exchange — 1st Grade 2nd Grade Batteryman — 1st Grade Carpenter Foreman — 1st Grade Chauffeur — 1st Grade 2nd Grade Lineman Foreman — 2nd Grade 3rd Grade Mechanic — 1st Grade 2nd Grade Mechanician — 2nd Grade 3rd Grade Messenger, Head Sorter — 2nd Grade 3rd Grade Telephone-exchange Lineman and Mechanician — 1st Grade 2nd Grade Telephone-exchange Mechanician — 2nd Grade 3rd Grade £ 130 110 130 110 150 200 150 110 180 160 180 160 180 160 180 180 150 180 160 180 160 £ 150 120 150 120 170 220 170 140 200 170 200 170 200 170 200 200 170 200 170 200 170 I £ 10 10 10 10 10 5 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 £ 140 110 140 110 150 205 170 150 190 160 190 160 190 160 190 190 150 190 160 190 160 £ 160 130 160 130 180 220 180 160 200 180 200 180 200 180 200 200 180 200 180 200 180 £ 10 10 10 10 10 5 10 10 10 10 10 10 10 10 10 10 10 10 10 10 10 Revaluation of duties.

H.—l4

49

Table VII.—Return of Allowances and Special Payments other than Current Regular Allowances granted to Office rs of the Public Service.

7—H. 14.

Name. Department. Nature of Allowance. Amount. Remarks. Aitken, Miss I. Baldwin, D. Balneavis, H. R. H. Birks, L. Chapman, J. H. Clarke, A. G. .. Creed, A. Cull, J. E. L. .. Dicker, A. Discaciati, J. D. Dixon, G. F. .. Donald, A. Douglas, A. A. .. Drake, C. J. Fairfax-Cholmcley, R. E. Farmer, Miss G. B. Fletcher. T. Foley, M. Gerard, H. ■Glen, R. Grace, L. M. .. Gunn, Dr. E. . . Hardie, I. J. .. Hardy, A. E. .. Harrison, C. S. M. Haselden, J. L. Holman, Miss M. Huttcn, M. Isaachsen, W. . . Lands and Survey .. ... Special services performed in connection with the visit of the Prime Minister to the West Coast during March, 1914 Justice .. .. .. Instructor's allowance Private Secretary to Minister of Maori translations for House of Representatives Railways . . | Public Works .. .. Services rendered in connection with the erection of the electrical appliances at the Lake Coleridge electric-power plant Customs .. .. In lieu of overtime for extra work performed Post and Telegraph .. In lieu of overtime for extra work performed in connection with the quarterly and annual balances Internal Affairs .. .. Whilst acting as Custodian at Nelson Public Works .. .. Actmg as Assessor in a Patent case at Greymouth, less salarj- paid durmg period of absence from duty Agriculture.. .. .. Special work performed in connection with the Auckland Exhibition Public Works .. .. Services performed whilst acting as Blacksmith Public Service Commissioner's Examiner in connection with Shorthand-writers and Typists' Examination Labour .. .. .. Acting as Inspector of Factories at Christchurch Justice .. .. .. Drill Instructor Agriculture.. .. .. Special services performed in connection with the distribution of Government imported wheat „ .. .. .. Services performed in connection with the Auckland Exhibition Public Service Commissioner's Assistant Supervisor in connection with Shorthandwriters and Typists' Examination Mental Hospitals .. .. Attendant in Charge of Fire Brigade Justice . . .. . . Acting as Supervisor at a Licensed Interpreters' Examination Agriculture.. .. .. Special services performed in connection with the distribution of Government imported wheat Internal Affairs .. .. Acting as Custodian at Government Buildings at Christchurch Native .. .. .. Maoii translations for House of Representatives Education .. .. .. Special duties performed in connection with the smallpox epidemic Internal Affairs .. .. j Assisting in office of the Secretary for Cabinet Public Trust .. .. i In lieu of overtime for extra duties performed in connection with the half-yearly balance .. i Ditto .. .. Defence .. .. .. j Typing in connection with the New Zealand Military Journal Post and Telegraph .. . . For services performed at an inquiry .. . Customs .. .. .. j Acting as Inspector of Fisheries .. .. i Public Works .. .. ! Acting as Workshop Foreman £14 0 £15 per annum. £25 0 0 £100 0 0 £11 3 0 £25 0 0 £4 1 0 £31 10 0 £10 0 0 Is. per diem £3 3 0 £20 0 0 £10 per annum. £10 0 0 Period 1st July to 17th November 1911 £25 0 0 £0 10 6 £10 per annum. £1 1 0 £10 0 0 Is. per diem During absence of Custodian on leave. £25 0 0 £25 0 0 Granted subject te Minister's approval. i £15 per annum. £5 17 6 ■ £12 6 £10 11 0 £0 10 6 £25 per annum. Is. per diem.

H —14

50

Table VII.—Return of Allowances and Special Payments other than Current Regular Allowances granted to Officers of the Public Service— continued.

Name. Department. -Nature of Allowance. Amount. Remarks. Judd, A. E. Judd, Mrs. E. . . Keeble, W. A. Maeassey, P. S. K. Mackintosh, D. A. McPherson, A. .. Manning, J. F. Mathieson, C. A. Ostler, H. Parker, F. C. .. Pay, Mrs. K. .. Poison, A. N. Powell, P. C. Reid, A. Reid, M. Rawhiti, H. Ridings, J. P. .. Roberts, C. V. .. Rose. W. Rossiter, A. J. .. Rowden, H. R. Russell, Miss E. N. Rutherford, D. Smith, George . . Smith, M. C. Smyth, J. A. . . Steward, C. W. Stewart, J. H. . . I . . ' Tourist and Health Resorts .. ' Extra work performed during absence of officers .. j „ .. j Ditto . . .. ! Public Health .. .. Whilst performing duties of Record Clerk .. .. ■ Crown Law.. .. .. Setting and marking Police Examination papers .. . Justice .. .. .. j For performing clerical duties Agriculture .. .. Special work performed in connection with the Auckland Exhibition Justice .. .. .. Whilst, engaged on clerical work Post and Telegraph .. .. I Special services performed in connection with the distribution of Government imported wheat Crown Law .. .. ! Setting and marking papers in connection with the Police Examination Internal Affairs .. For special work done during Christmas and New Year holidays „ .. .. For work done in connection with the cleaning of Magistrate's Court building Private Secretary to Dr. Pomare For special work performed in connection with the visit of His Excellency the Governor to Cook Islands .. j Internal Affairs .. .. For extra service cleaning jars for Customs Department .. I Tourist, and Health Resorts .. [ For performing special work from 30th November to 3rd December .. Ditto Public Health .. .. For temporary assistance in connection with smallpox and typhoid outbreaks Customs .. .. .. For securing the conviction of an offender in connection with the illegal stalling of fish Justice .. .. .'. Acting as Vaccination Inspector .. Customs .. .. .. Bonus for services as Acting Collector of Customs at Wellington during the two years preceding the 31st March, 1913 Lands and Survey .. .. For special work performed in connection with the adjustment of New Plymouth " fourths " Agriculture .. .. Whilst acting as Secretary to the Board of Agriculture State Fire Insurance .. Special allowance at rate of £15 per annum while acting in office of Minister of Customs Post and Telegraph .. .. While engaged on work in connection with accounts of the Imixirial Government Meat-supply Branch Marine .. .. .. Whilst acting as a member of the Board of Examiners for the appointment of Pilots (to be paid by Wellington Harbour Board) .. ! Lands and Survey . . .. Secretary to Surveyors' Board (vice E. C. Adams, on leave) .. j Post and Telegraph .. .. While actmg as Assistant Secretary Public Service Board of Appeal Public Health .. .. Whilst acting as Chief Clerk at Auckland .. Post and Telegraph .. .. Services performed at an inquiry re A. Marison, of Post and Telegraph Department 5s. per diem 5s. £25 per annum. £11 11 0 £1 8 per annum. £25 0 0 £17 6 £10 0 0 £22 7 0 £2 0 0 £2 0 0 £15 0 0 2s. per hour. 5s. per diem. 5s. „ £15 0 0 £2 10 0 £15 0 0 £50 0 0 £25 0 0 £25 per annum. £15 £50 £2 2 0 £80 per annum. £25 12s. 6d. per diem. £30 per annum. £0 10 6 Period 5th to 18th November, 1913. Eleven days. V 1'

51

H.—l4

Williamson, J. C. Markmann, A. T. MeNanrara, G. . . Gow, W. J. Dawson, W. I. Stewart, M. Post and Telegraph .. .. Acting Assistant Secretarv. G.P.O. .. Acting Chief Clerk, G.P.O. 1/7/15 to 2/9/15 „ .. .. Acting Superintendent of Staff, G.P.O. - .. .. Acting Chief Clerk, G.P.O. 3/9/15 to 17/10,, 15 „ .. .. Acting Principal Correspondence Clerk, G.P.O. Tourist and Health Resorts . .. For performing special work, periods 5th to 23rd October, 1914, and 3rd to 28th November, 1914 ,, .. Whilst performing double duty during absence of assistant Public Health .. . . Whilst performing duties of Accounts Clerk Justice .. .. . . Special cleaning-work during Christmas and New Year holidays ,, .. .. . . Extra duties caused through frequent absence of Gaoler, Mr. Hawkins Internal Affairs .. . . For work performed in cleaning for Customs Department on Labour Day State Fire Insurance . . i In lieu of overtime for extra work performed Post and Telegraph . . . . For work performed for Police Department during Constable's leave of absence Printing and Stationery .. j Whilst acting as Office-cleaner Internal Affairs .. .. For extra duty Tourist and Health Resorts . . Whilst acting as Manageress for thirty-six days from 8th August, 1914 Labour .. .. .. j Actmg as Supervisor of Erection of Workers' Dwellings (subject to special vote) . . Ditto Justice .. .. .. ,, Labour .. .. .. ,, Justice .. .. .. ,, .. .. Labour .. .. .. ,, Marine .. .. .. Picking and sale of oysters (special vote) „ .. .. .. Bonus for picking and sale of oysters during 1913 „ .. .. .. Picking and sale of oysters (special vote) Customs . . .. .. „ ,, Marine .. .. . . „ „ Public Works .. .. Lodging-allowance whilst temporarily stationed at Balclutha Government Insurance .. Expense incurred by him in respect of board and lodging at Dunedin while on his way to Wellington (Regulation 130 a) Public Works .. .. Lodging-allowance whilst temporarily stationed at Auckland Tourist and Health Resorts .. Location allowance in addition to ordinary lodgingallowance until salary reaches £150 while stationed at Melbourne Agriculture .. .. | Board and lodging in connection with transfer from Oamaru £35 0 0 £15 0 0 £15 0 0 £5 0 0 £5 0 0 3s. per diem. 3s. „ , £25 per annum. £2 0 0 £40 per annum. £0 12 0 £3 5 7 £5 0 0 £1 per month. 15s. per week. 3s. per day. £4 8 0 £10 0 0 £5 0 0 £20 14 2 £23 1 9 £11 IB 9 £143 10 0 £14 3 7 £11 0 11 £10 0 0 £10 0 0 £5 0 0 £10 0 0 £5 0 0 £10 0 0 £10 0 0 £1 per week. £2 5 0 £1 per week. £15 per annum. £9 0 0 ■ Stewart, M. Straek, F. A. Veale, G. H. Vincent, T. Walker, J. Watson, W. E. .. Wheeler, R. S. Woodford, A. J. C. Wright, Mrs. J. M. Wright, M. Barton, F. Bolland, R. A. .. Frizzille, R. Lightfoot, G. H. McCormack, M. Slaughter, W. . . Stringer, E. J. Torbit. H. J. Tyson, S. Bennett, J. P. . . Bennett, J. P. Coad, J. H. Dadson, J. W. .. Letcher, J. H. Ridings, J. P. Widdows. R. E. Aburn. S. S. .. Atkin, C. R. J. .. Brown, H. G. Clarke, J. W. Flower, W. E. F.

11-14

52

Table VII.—Return of Allowances and Special Payments other than Current Regular Allowances granted to Officers of the Public Service— continued.

Name. Department. Nature of Allowance. Amount. Remarks. Gregg, G. .. j Tourist Location allowance in addition to ordinary lodgingallowance until salary reaches £150 while stationed at Sydney Lodging-allowance whilst temporarily stationed at Whangarei Lodging-allowance whilst on special work at Waikeria Lodging-allowance as from llth February, 1914, while in lodgings at Dunedin pending transfer to Auckland Lodging-allowance whilst in Auckland, from 5th to 27th May Lodging-allowance while engaged on special work at Waikeria Lodging-allowance while temporarily stationed at Te Kuiti Special house allowance When " Hinemoa " laid up for repairs and Captain unable to be victualled on board When N.Z.T.S. " : Amokura " laid up for repairs and Captain unable to be victualled on board Medical expenses incurred through accident met with whilst on duty Ditto „ (special vote) Refund of all medical expenses incurred through accident received whilst on duty. Medical expenses incurred to hand, through accident met with whilst on duty Special work performed in connection with the Department's display at winter shows Ditto £15 per annum. Jackson, W. Pubhc Works £1 per week. Ker, J. Park, A. D. .. j Justice .. ! Pubhc Works £30 per annum. £1 5s. per week. Weyburne, C. . . Justice £30 per annum. Woodford, A. J. C. .. ! Printing and Stationery £1 per week. Foster, H. F. .. Bollons, Captain S. .. ; Internal Affairs .. i Marine 15s. per week. 10s. per diem. Hooper, Captain G. S. Brown, W. R. . . Agriculture £28 14 0 Jacobsen, F. A. Lyon, A. M. Stevenson, J. .. Warbrick, A. . . ■ • j „ .. i Public Works Agriculture Tourist and Health Resorts .. £23 15 6 £130 0 0 £10 10 0 Buncehall, H. E. Agriculture £4 0 0 Dicker, A. Fairfax-Cholmeley, R. E. Glasson, A. J. .. Kitto, A. H. .. McCulloch, W. J. McGillivray, R. D. Monro, H. A. .. Patterson, D. .. Walton, H. J. . . Burch, J. H. .. Valuation £16 0 0 £12 0 0 £6 0 0 £1 17 6 £14 0 0 £8 0 0 £6 0 0 £5 0 0 £1 10 0 £12 5 0 Chesson, Dr. H. Cutler, A. H. . . Public Health .. ; Justice Whilst acting as a Commissioner on the Taumarunui Kaituna Drainage District Commission Whilst acting as a Commissioner at an inquiry at the Chatham Islands Whilst acting as Secretary to the Taumarunui Borough Council Commission Whilst acting as Secretary to the Palmerston NorthKairanga River District Commission £10 10 0 £1 1 0 Dixon, G. F. .. .. > Public Service Commissioner's £1 lis. per diem. I • ___

53

f1.—14

Ellison, H. A. .. Esam, B. J. Greville, R. P. .. Haszard, H. D. M. Mackenzie, F. F. Mackie, N. H. Milne, R. Morgan, E. Parata, H. P. Parry, E. Pollen, C. R. Sadd, R. T. Sandford, F. T. Shera, L. M. .. Skeet, H. M. .. Valuation .. Lands and Survey .. Valuation .. .. ! Native Public Works Survey .. Public Works Lands and Survey .. .. ; Whilst acting as a Commissioner on the Taumarunui Borough Commission .. j Whilst acting as a Commissioner in connection with the Epson Road District mquiry .. ! Travelling-allowance and allowance whilst acting as Chairman, Kauri-gum Reserves Royal Commission .. j Travelling-allowance and expenses whilst acting as a Commissioner for an inquiry in connection with landless Natives' land in the South Island and the Waikato-Maniapoto Maori Land Board District Whilst acting as Commissioner on Remuera-Auckland Road District inquiry Secretary to Valuation of Lands Commission during absence from Wellington Whilst acting as a Commissioner in connection with the alteration of Tuapeka and Bruce Counties, Tuapeka Whilst acting as Commissioner in connection with . proposal to constitute the Waiuku Town District Whilst acting as Clerk and Interpreter on the Landless Natives Commission Whilst acting as a Commissioner on the Auckland Water-ways and Canals Commission Whilst acting as Commissioner to the South Rakaia Town District inquiry Whilst acting on a Commissioner in connection with the alteration of Tuapeka and Bruce Counties, Tuapeka Travelling-allowance whilst engaged as Secretary to j the Commission to inspect and report upon Crown lands, forests, and timber in Nelson and Westland Whilst acting as Secretary to the Explosives Committee while at headquarters allowance of 10s. per I diem, and if absent from headquarters £1 per diem Whilst acting as a Commissioner on the Taumarunui Borough Commission .. | Whilst acting as a Commissioner on the Commission re ! proposed alteration of boundaries of Borough of Dargaville Whilst acting as Commissioner in connection with the Remuera-Auckland Road District inquiry for fourteen days, March-August Whilst acting as Commissioner in connection with the Waiuku Town District inquiry for two days in June Whilst acting as Commissioner in connection with the Tuakau Town District inquiry in May Whilst acting as Commissioner in connection with the Whangarei Borough Council Alterations Commission in April Whilst actmg as Commissioner in connection with the inquiry into proposal to constitute Borough of Te Awamutu Whilst on Commission re constitution of Borough of Paeroa £3 3 0 £3 3 0 £2 2s. per diem. £1 Is. „j £14 14 0 £1 diem. £4 4 0 £2 2 0 £20 6 3 £1 Is. per diem. £1 1 0 £4 4 0 £1 Is. per diem. £3 3 0 £1 1 0 £1 1 0 £1 I 0 £2 2 0 £2 2 0 £2 2 0 £3 14 6

H.—l4.

54

Table VII.—Return of Allowances and Special Payments other than Current Regular Allowances granted to Officers of the Public Service— continued.

Name. Department. Nature of Allowance. Amount. itemarks I ._ ___ __! Skeet, H. M. Smith, Captain G. G. Thompson, W. F. Wains, W. F. .. Allan, J. Allan, W. A. .. Lands and Survey .. Marine Valuation Agriculture . . Public Works Whilst, acting as Commissioner in connection with the Epsom Road District inquiry Whilst acting as Commissioner in connection with the Taumarunui-Kaituna Drainage District Commission Fee for sitting as an Assessor in connection with the inquiry into stranding of s.s. " Kauri " Whilst acting as a Commissioner respecting proposed alteration of boundaries of Borough of Dargaville Whilst acting as a Commissioner on the Whangarei Borough Council Commission .. j Whilst acting as a Commissioner re constitution of Borough of Paeroa £20 for removal of household from Mosgiel to Palmerston North Allowance for removal of furniture whilst on transfer £3 3 0 £8 4 3 £1 1 0 £4 12 0 £1 10s. per diem. £4 13 6 £20 0 0 £46 15 0 Lonsdale, T. W. Roberts, E. Telegraph Linemen Prison Officers Native-school Teachers .. Field Officers Drivers Officers Commission on profits Agriculture . . Public Works Post and Telegraph .. Justice Education Agriculture Post and Telegraph .. Education State Fire Insurance Locomotion expenses incurred in Australia when travelling on departmental business Refund of expenses incurred in connection with visit to Greymouth to be medically examined for permanent appointment For conveyance of mails between Jnvercargill and Preservation Inlet about once every three months (paid by Marine Department) Allowance to Gaolers at rate of 5s. per diem, and 2s. 6d. per diem to fubordinate officers whilst attending sittings of Supreme Court. Payment as Registrars of Births and Deaths of .Maoris at the rate of 2s. 6d. per entry. To receive refund of fees paid by them to grooms for attending to officers" horses. Fee not to exceed Is. Drivers of motor-lorries to receive bonus of £4 per annum each for carefulness in handling the vehicles. .. ! Refund of gratuities paid when necessary to ships' officers for the supervision of children being transferred from one industrial school to another. Rate of 3f per cent, with following maximum payments to Managers at— Wellington Auckland Christchurch Dunedin Palmerston North New Plymouth .. .. £20 0 0 £0 15 0 £3 per trip. £150 0 0 £125 0 0 £100 0 0 £75 0 0 £50 0 0 £50 0 0

55

H.—l4

Ifficers of the Public Service For work performed in connection with the general election were paid as follows :— Returning Officers Deputy Returning Officers Poll Clerks For the four Maori Electorates — Returning Officer £10 10 0 £2 2 0 £1 1 0 I Refund of all locomotion expenses am £1 Is. per diem travelling-allowance. Deputy Returning Officers Maori Associates Officers appointed to carry out the duties pertaining to the Legislature and Licensing Acts, as follows :— Returning Officer — Electoral Local option National prohibition Returning Officer (for city licensing districts) — Electoral .. .. .. .. Local-option National prohibition (three electorates) Deputy Returning Officers Poll Clerks Justices of the Peace attending official count £1 Is. per diem. 10s. 6d. per diem. £15 15 0 £5 5 0 £5 5 0 £15 15 0 £5 5 0 £10 10 0 £2 2 0 £1 1 0 £1 Is. per diem.

EL—l4

56

Table VIII. —Schedule of Inquiries held under the Public Service Act, 1912.

Department in which Officer concerned was employed. Nature of Charges. Decision of Oommisiioner. Agriculture, Industries, and Commerce Customs Alleged refusal to carry out instruction (1.) With being concerned in connection with frauds in the Customs revenue. (2.) With negligence and carelessness which resulted in opportunities being opened for fraud by others Officer dismissed, but reinstated on appeal. (1.) Acquitted. (2.) Proved with extenuating circumstances. Officer reinstated, but required to forfeit salary during period of suspension, and salary reduced by £10 per annum. Officer dismissed. Justice (1..) (a) Breaches of regulations and. gross neglect of duty; (6) interfering with a prisoner working under another officer; and (c) neglecting to attend, muster of officers before being dismissed. (2.) Disrespectful misconduct towards his superior officer. (3.) General inefficiency Breaches of Prisons rules Serious breaches of the Prisons Regulations (1.) Charged with making false onirics in the attendance-book and denying same. (2.) Inefficiency Land and Income Tax Officer reinstated. Required to forfeit salary during period of suspension, and transferred to another Department. Offioer dismissed. Marble Lightkeeper causing light to cease revolving through having fallen asleep during watch Inquiry into charges of friction between an inspector of Mines and an Inspector of Machinery, through the latter assisting a mine-manager to resist charges brought about by the Inspector of Minos Misappropriation of pubhc money entrusted to their care Using grossly improper language over the telephone Mines Offioer exonerated. Officers (three) dismissed. Post and Telegraph Officer transferred to another position, salary reduced, and long-service pay discontinued. Office r dismissed. Pubhc Works Misappropriation of monoy entrusted to his care Making false statements against a fellowworker (temporary employee) (1.) Inquiry into allegations against an Assistant Engineer of (as) bad engineering ; (6) making dishonest payments; and (c) allowing dishonest use of public property. (2.) Insubordination. Officer dismissed.

57

H.—l4

Table IX.—Return of Positions Applications for which were invited by Advertisement in the Press or Gazette during the Year 1914-15.

B—H. 14.

Department and Position. Salary (per Annum). Division. Department and Position. i *•"• «i Id t£ '■ CD O Cl oi -2 § -2 .2 Remarks. 31 if; i I Department of Agriculture. Industries, and Commerce. £ Director of Fields, Wellington . . . . .. .. ! 750 (maximum) Professional Vine and Wine Instructor .. . . . . .. 300 ,, General Milk-tester, Palmerston North .. .. .. .. 200 Caretaker, Somes Island . . .. . . .. . . 200 ,, Dairy Instructor and Grader, Gisborne .. .. . . 300 (maximum) ,, Poultry Instructor, Wellington . . . . . . . . 220 „ ,, Dairy-produce Grader, Patea .. . . .. . . 260 ,, Dairv Instructor, Palmerston North, Manaia, Patea, . . 260 Milk-tester, Hamilton .. .. .. .. .. 200 Orchard Instructor, Hamilton .. .. .. .. 170 „ Garden Overseer, Wairanga Experimental Farm .. .. 180 ,, Fields Inspector, Gore .. .. .. .. .. 180 ., Overseer, Ruakura Farm of Instruction .. .. .. 200 (maximum) „ .. 1 15 i From outside Service. .- 1 5 i 1 70 i 1 187 i From within Service. .. 1 18 2 29 One from within and one from outside Service. .. 1 18 From outside Service. 3 29 Two from outside and one from within Servict .. 1 52 From outside Sendee. .. . 1 25 --1 17 ..1 76 ..1 32 Audit Department. Junior Clerk, Wellington .. .. .. .. 120 Clerical Crown Law Department. Assistant Law Officer, Wellington .. .. .. 650 Professional 2 24 No appointment made. 1 30 j From outside Service. Customs Department. Locker, Manufacturing Warehouse, Auckland, Christehurcli .. 200 General 2 20 | From within Service. Defence Department. Clerk, Hamilton, Paeroa. Nelson, Rangiora, Timaru, Oamaru, 120 Clerical Milton 7 47 From outside Service. I Education Department. Medical Inspector of Schools .. .. .. . . 450 Professional 460,480 500 Director of Education .. .. .. .. .. 850 ,, Principal Correspondence Clerk, Wellington .. .. 275 (maximum) Clerical Inspector and Teacher of Physical Education .. .. 250 „ General Farm Overseer, Boys' Training-farm, Weraroa .. .. 175 (and keep) „ Physical Instructor, Auckland, Wellington .. .. .. 250 (maximum) „ .. 1 2 From outside Service. 2 14 One appointment only. 2 14 No appointment made. .. 1 2 From within Service. ..1 17 4 58 From outside Service. 1 1 i From within Service. .. 2 4

H.—l4

58

Table IX.—Return of Positions Applications for which were invited by Advertisement in the Press or Gazette during the Year 1914—15— continued.

Department and Position. Salary (per Annum). Division. n r CH, -S r. Cl r= 5 rQ .g Remarks. Sc3 cz ,rrj g g Or Zr> j Government Insurance Department. £ Actuary, Wellington Senior Shorthand-writer and Typist, Head Office .. j 750 Professional 180 (maximum) General 1 1 From within Service. -- 1 9 • Internal Affairs Department. Chief Compiler, Government. Statistician's Office, Wellington Compiler, Government Statistician's Office, Wellington Analyst. Dominion Laboratory, Wellington Junior Assistant, Museum. Wellington Inspector of Explosives, Dominion Laboratory, Wellington 315 (maximum) Clerical -- 260 260 Professional 120 Clerical 220 General .. 1 '; r . j From within Service. 3 i i Two from within Service, one not filled. 1 9 j From within Service. 1 55 No appointment made. 1 25 From within Service. Justice Department. Chief Clerk, Wellington Bailiff, Taumarunui Land and Income Tax Department. Inspector, Wellington Lands and Survey Department. Chief Draughtsman, District Office, Blenheim Land Transfer Draughtsman, Nelson ,, Invercargill Chief Draughtsman, Hokitika Chief Clerk, District Office, Dunedin Inspector of Offices and Relieving Officer Chief Accountant, Wellington Cashier, Dunedin Chief Clerk, District Office, New Plymouth. . Crown Lands Ranger, Invercargill. . 330 Clerical 140 General 315 (maximum) Clerical .. 315 345 (maximum) Professional 365 ,, ,, .. 365 ..345 .. 370 ., Clerical -- 425 .. 425 -- 260 330 230 General .. 1 15 From within Service. .. [ 1 53 From outside Service. 2 13 From within Service. .. 1 7 1 5 From within Service. .. . 1 8 .. ! 1 5 .. -1 3 .. 1 10 1 15 .. 1 20 .. 1 10 .. 1 10 1 75 From outside Service. Marine Department. Inspector of Machinery 300 Professional .. j 2 32 I From outside Service. Mental Hospitals Department. Assistant Medical Officer 300 (maximum) Professional ..400 .. j 1 1 No appointment made. ..12

59

H.—l4

Mines Department. Palaeontologist, Wellington .. .. .. .. I 400 (maximum) Professional Mine-manager, Liverpool Colliery .. .. .. .. j 310 ,, Inspecting Engineer of Coal-mines . . .. . . i 600 ,, Assistant Instructor, School of Mines, Thames .. .. j 210 ,, Clerk, Head Office. Wellington .. .. .. .. 260 (maximum) Clerical 1 1 1 1 1 5 Not proceeded with. 12 From within Service. 13 2 ! From outside Service. 4 From within Service. Native Department. Junior Clerk, Auckland, Wellington ... .. .. 120 Clerical Clerk and Interpreter, Waikato-Maniapoto District Native Land 220 (maximum) ,, Court, Auckland 2 1 27 From outside Service. 14 Pensions Department. Registrar of Pensions, Wellington .. .. . . .. j 260 (maximum) Clerical 1 10 ; From within Service. Public Health Department. Engineer, Te Waikato Sanatorium .. .. ., 225 General 1 41 i From outside Service. I Public Service Commissioner's Department. Clerk and Sub-Inspector, Wellington . . .. .. 260 Clerical Clerk .. .. .. .. .. .. .. 190 Secretary, Public Service Commissioner .. .. .. 330 ,, Clerk, Wellington Shorthand-writer and Tvpist .. .. .. .. .. | General i 1 1 1 1 1 8 From within Service. 13 , No appointment made. 5 | From within Service. Public Service Superannuation Department. First Clerk, Wellington .. .. .. .. .. 260 Clerical 1 5 I From within Service. Public Trust Department. Junior Clerk, Wellington .. .. .. .. 120 Clerical 4 13 One from outside and three'from within Servici Public Works Department. Assistant Engineer, Tauranga .. .. .. .. 210 Professional Stores Manager for Dominion .. .. .. .. 425 (maximum) Clerical Draughtsman .. .. .. .. .. .. 190 ,, Lineman, Lake Coleridge - Christchurch high-tension trans- 208 General mission-line Storekeeper, Auckland, Dunedin .. .. .. .. 260 ,, Mechanical Engineer Overseer .. .. .. .. 220 ,, Engineer's Assistant, Taumarunui.. .. .. .. 250 (maximum) „ Fifth Engineer, Lake Coleridge .. .. .. .. 220 ,, Shorthand-Typist, Greymouth .. .. .. .. : 72 ,, .. 1 1 11 2 2 1 1 1 1 24 From outside Service. 72 : 39 Ten from outside Service, one yet to'be filled. 18 From outside Service. 11 i From within Service. 98 36 From outside Service. 79

H.—l4

60

Table IX.—Return of Positions Applications for which were invited by Advertisement in the Press or Gazette during the Year 1914-15— continued.

Department and Position. . Salary (per Annum). Division. Il: 111 O Cl CD eg i rO d rQ O 3 cS 3 _ I Remarks. Public Works Department —continued. £ Shorthand- Typist, Gisborne .. .. .. .. 72 General Apprentice Carpenter, Auckland .. .. .. .. 2s. per diem ,, Foreman Bridge Carpenter, Westport .. .. .. 190 „ Plumber. Dunedin .. .. .. .. . . 185 ,, f 240 (maximum) ~] 180 Superintendent, and Attendant, Addington Substation ■{ , „q Y ,, I 160 " j f 180 „ 1 Sub-station Attendant, Addington .. .. <J 170 ,, [> ,, I 160 „ J Stamp Department. Deputv Commissioner of Stamps, Christchurch .. .. 425 Clerical State Eire Insurance Department. Junior Clerk, Wellington .. .. .. .. 165 Clerical To mist Department. Medical Officer, Rotorua Sanatorium .. .. .. 480 (maximum) i Professional Matron, Hanmer Springs.. .. .. .. .. 150 j General Third Shift Engineer, Okere Falls Power-station .. .. 160 (free use of ,, whare) Shift Engineer, Okere Falls Power-station .. .. .. 190 ,, 1 1 1 1 4 3 1 1 1 1 1 1 1 From outside Service 15 62 63 Superintendent outside Service, no appointments mad. attendants. 64 From'outside Service. 7 From within Service. 1 I From outside Service. 4 From outside Service. 13 19 36 Post and Telegraph Department. Applications were invited for seventy-one positions, and the . vacancies were all filled by officers within the Department.

H.—l4.

Table X.—Application's for Employment other than those for Advertised Vacancies.

The total number of applicants (some of whom were not eligible, and were accordingly not registered) was 4,246. In addition to the above, the following were candidates for cadetships : In Public Service Entrance Examination, 1914-15 Passed, 668.

61

Nature of Employment sought. *= . i»> . S 44 U 44 §§ 2§ Fh g, B& £» r! W Accountant Architect Assistant Postmistress . . Attendant (bath) ,, (miscellaneous) Bailiff Basketniaker Bricklayer Caretaker Carpenter Chain man Charwoman Chauffeur Chemist Cleaner Clerical Clerk of Works Cook Custodian Draughtsman Electrician Engineer Experimental Farm-work Pishing-work Foreman Gardener Housemaid Inspector of Dairies ,, Factories . . ,, Fisheries .. ,, Footwear . . Meat ,, Rabbits ,, Stock Inspector (miscellaneous) Instructor Interpreter Labourer Lauding Officer Laundress Letter-carrier Liftman No. No. 4 1 23 2 2 4 9 6 7 2 2 1 25 10 4 5 2 3 55 51 41 1.1 2 1 7 62 892 3 2 1.2 6 2 22 29 9 1 22 5 3 3 2 3 4 4 2 2 18 5 6 1 5 .. 14 35 2 15 6 22 1 25 10 2 7 9 27 2 2 4 141 12 4

Nature of Employment sought. i -p a 4s § S 8 9 I I rr« >- a Lightkeeper Lineman (Telegraph) Locker Manager Matron Mechanic Mechanician Messenger ,, (Customs) (Post Office) Miscellaneous and any . . Motor-cycle Messenger .. Night-watchman Orchardist Orderly Overseer Postmistress Printer Hanger Registrar of Births, &o... SearcherShips' Surveyor Shorthand-writer and Typist Solicitor Storeman Surveyor Switohboard-attendant .. Teacher Telegraphist Telegraph Message-boy .. Telephone-exchange Clerk Tide-waiter Tracer Trackman Translator Typist Veterinary Officer Warder Watchman Wireless Operator No. 14 35 7 2 6 19 115 45 83 ..' 146 27 98 3 4 10 59 1 6 2 21 3 204 2 36 5 168 7 .. ' 13 861 10 4:9 2 I 14 2 6 38 6 N... 36 3 5 4 18 1.14 I 8 I 7 2 1 1 43 II 5 6 6 3 5 2 Totals .. 2,546 ■ 1,412

H.—l4

62

APPENDICES TO THE THIRD REPORT OF THE PUBLIC SERVICE COMMISSIONER.

APPENDIX A. REPORT OF THE STORES TENDER BOARD FOR YEAR ENDED 31st MARCH, 1915. Thbeb has been no change in the personnel of the Board since the last report. Twenty-five meetings were held during the year. One hundred and thirty-five tenders were dealt with, of an aggregate value of £108,774 17s. 7d. The Board also authorized the purchase of forty-three items under clause 17 of the Public Service Stores Regulations, valued at £15,813 16s. 6d., and eighteen contracts for supplies of a minor nature were arranged. The matter of deposits and securities was fully gone into by the Board during the year, and the Public Service Commissioner was recommended to amend the Stores Regulations in the direction of allowing tenderers to place on fixed deposit in the name of the Chairman of the Board a sum to cover all deposits required to accompany tenders, and also to provide, except in special cases, for a general bond in the sum of £1,000 for the due fulfilment of all contracts entered into with a tenderer. The regulations have been amended in this respect, and tenderers are now taking advantage thereof. A form of tender for general use has been drawn up making the conditions of contract uniform, and more favourable to tenderers. Owing to the war many requests reached the Board for variation of the conditions of contract, and it was decided to recommend the Public Service Commissioner to agree to concessions being made to contractors by Government undertaking to pay additional charges by way of freight, war-risk Insurance, and exchange, and in certain oases the extra cost of production of goods. The proposals were agreed to, and appear to have given complete satisfaction to contractors. It was also decided, owing to conditions existing due to the war, not to relet contracts for food, forage, and other supplies, which are at present fluctuating to an extent which would prevent favourable contracts for any length of time being entered into, but to permit Departments requiring such supplies to procure them in the open market to the best advantage. The contract for miscellaneous ironmongery and general stores required by Government Departments, which has hitherto been arranged by the Public Works Department, is now in course of reletting, by the Board. Amended conditions and schedules of supplies have been drawn up, and tenders are being invited for the supplies for a period of one year, with the right of extension for-a further period of one or two years subject to the parties mutually agreeing thereto. During the year it was found necessary to forfeit the deposit security made by a contracting firm, on ,'iccount of its having furnished misleading information as to the source of manufacture of stores tendered for. Detailed statements showing the tenders accepted and purchases authorized under clause 17 of the Public Service Stores Regulations are attached. It will be seen from the statements that some Departments of the Service do not obtain stores through this Board, and that the bulk of the tenders dealt with have been, for the Post and Telegraph Department. It may be that the reason for this is that some Departments have not found it necessary to call for stores during this year; and in some other cases Departments are not under the control ol the Commissioner, and in consequence are not obliged to avail themselves of the services of the Board. In one other case the Department has a Tender Board ol its own, and, except for general stores-supply contracts advertised, for once every two or three years, it deals with tenders itself. The purpose of this Board is to secure that stores for the different Departments be procured as economically as possible, and whether individual Departments making purchases apart from the Tender Board can do so more advantageously that) through the Board cannot be said without knowledge ol the working of those Departments. In view of the foregoing it is suggested that one principle of obtaining stores through the Public Service Stores Tender Board should prevail throughout the whole of the Government Departments. J. Mackay, Chairman.

63

H.—l4

APPENDIX B. REPORT OF THE GOVERNMENT BUILDINGS OFFICE ACCOMMODATION BOARD. Sir,,- Government Buildings Office Accommodation Board, Wellington, Ist .June, 1915. We have to report that during the past year the Board has met when necessary, and has dealt with the many matters arising in connection with accommodation for Government Departments in various parts of the Dominion. Members of the Board have made inspections of departmental buildings at Wellington, Auckland, Masterton, Christchurch, and Nelson. That the results achieved from the Board's proposals in the direction of improving existing conditions have been satisfactory may be gathered from the following extract of a letter from a departmental head :- " I have to inform you that the alterations authorized by your Board in connection with the above have been carried out. There is no doubt the general office presents a neater and more businesslike appearance, and is more spacious and free from draught than was the case before. All the top hamper has been removed from the desks, and has been cut up so as to be placed under the desks in a manner similar to pedestal tables, the whole arrangement preventing the accumulation of papers upon the officers' desks, besides giving more light "and air to the office. Communication between the officers is thus made simpler and time saved thereby." Departmental Buildings, Auckland.—The proposals of the, Board in regard to the main departmental buildings in Customs Street have practically been completed during the year, and the reports of Departments concerned indicate that considerable improvement has resulted. The Board's recommendations regarding the old Magistrate's Court building in High Street are now being given effect to. Government Buildings, Wellington- Several matters regarding the rearrangement of the accommodation for Government Departments in Wellington have received the attention ot the Board. In so far as the new building is concerned, plans have been drawn up by the Government Architect, and the Board has at present under consideration the distribution of the rooms in the first new wing. Important proposals affecting the accommodation of the State Advances Department, and the Head Office of the Lands and Survey Department, have received the consideration of the Board, but in view of the disturbed condition of affairs action has been held over regarding these matters. Departmental Buildings, Nelson. —The Board has, at the request of the Labour, Internal Affairs, and Public Trust Departments, reallocated the accommodation in the old post-office buildings, Trafalgar Street, Nelson. ~r , We have, &c, R. Triggs, Chairman. H. J. H. Blow, i „ , ~, „ , .). HrsLOP, ', Members of the Board. The Hon. the Minister of Internal Affairs, Wellington.

H. —14

64

APPENDIX 0. LIST OF ADMINISTRATIVE OFFICES. Offices which the Governor., by notification dated 18th October, 1913, in the " New Zealand Gazette " of the 30th Idem, has declared to belong to the Administrative Division, in accordance with the Provisions of Section 18 of the Public Service Act, 1912. Secretary of Agriculture, Industries, and Com- Secretary, Post and Telegraph Department. merce. Assistant Secretary, Post and Telegraphy Secretary and Inspector of Customs. Department 1 Two Inspector-General of Schools. Assistant Secretary, Post and Telegraph j officers. Secretary of Education. Department J Government Insurance Commissioner. Under-Secretary for Public Works. Secretary, Government Insurance Department. Assistant Under-Secretary for Public Works. and Deputy Government Insurance Commis- Commissioner of Stamps, Registrar of Companies, sioner. and Secretary of Lands and Deeds. Inspector-General of Hospitals and Chief Health The State Fire Insurance General Manager. Officer. . Secretary to the Treasury. Under-Secretary, Department of Internal Affairs. Valuer-General. Under-Secretary for Justice. Under-Secretary for Immigration. Commissioner ot Taxes. General Manager, Tourist and Health Resorts Under-Secretary for Lands and Survey. Department. Secretary of Marine. Commissioner of Pensions. Inspector-General of Mental Defectives. Secretary for Labour. Under-Secretary, Native Department. Government Printer. Public Trustee. Engineer-in-Chief, Public Works Department. Deputy Public Trustee.

65

H.-14

APPENDIX I).

LIST OF OFFICERS EXEMPTED BY ORDER IN COUNCIL FROM THE PUBLIC SERVICE ACT.

Officers or Classes of Officers to whom or to which, on the Recommendation of and for Special Reasons assigned by the Public Service Commissioner, the Governor in Council has declared, under Section 4, that the Public Service Act, 1912, shall not apply.

9—H. 14.

Department. Name or Class of Officers. The Solicitor-General. The Private Secretary to the Prime Minister. Secretary to Cabinet and Clerk of Executive Council. The official Secretary to His Excellency the Governor The High Commissioner's staff. Cook Islands and Nine Island : Resident Commissioners and staffs. Officers of the .Agricultural Department whose duties are performed beyond New Zealand. Naval officers and men in the employment of New Zealand Government. All Departments .. .. Any officer who by his retainer, commission, agreement, or the nature of his employment, is not required to give and does not give his whole time to the Public Service, and who is allowed to perform work' for other persons outside the Public Service for his own pecuniary advantage and in. his private capacity. Agriculture . . . . .. Learners at experimental farms. Government Insurance . . Canvassers for life or accident insurance. Marine . . . . .. Officers and crews of Government steamers, except masters. Native .. .. .. Presidents of Maori Land Boards.* Cameron, Kenneth. Kershaw, Mark. Wilson, Frederick Charles. Bennett, Albert Percival. McKenz.ie, Richard James. Public Health .. -<j O'Brien, Morgan Timothy. }■ Sanitary Inspectors. Franklin, Bernard Adolph. Terry, John Percy. Miller. Charles Edmond. Gray, Archibald. Johnston, James. State Fire Insurance . . . . Canvassers. * By section 20 of the Native land Amendment Act, 1913, these officers have been brought under the Public Service Act as from date of their appointment as Presidents.

II .--14

APPENDIX E.

REPRODUCTIONS OF SOME SELECTED FORMS ILLUSTRATING MULTIPLE SCHEMES, CARBON PROCESSES, ETC. Plate I.

Plate illustrating one side of day's transactions as entered in Cash-book, showing completion at same time of a daily balance-sheet used in the preparation of the Cheek Ledger for balancing purposes. Until recently these were both written by hand separately.

66

67

H.—l4

Plate II.

Plate illustrating new method of entering Public Trust Office payments on two forms and one book at the same operation— (1.) Schedule of vouchers and authority for payment by the Post Office. (2.) Statement of payments for use of Auditor, and recording return of vouchers after payment by Post Office. (8.) Transactions Classified Book from which the Cash-book is prepared. Until recently the Transactions Classified Book was separately written by hand.

H.—l4

68

Plate III.

Illustrating the old method of preparing rent-demand notices and receipt on payment. Four separate operations were involved. In addition to the above forms, a journal sheet of the halfyearly debits was prepared in manuscript.

69

H.—l4

Plate IV.

Forms illustrating new method whereby rent-demand notice receipt form (in duplicate) and journal sheet are simultaneously prepared by machine process.

H.—l4,

70

Forms illustrating the old and new methods of preparing Land Revenue Cash-book. The adoption of the forms (insets) has resulted in considerable saving of time, as the preparation of duplicate copies for Treasury purposes is done at the same time as the original is prepared. Previously a more detailed cash-book was prepared in manuscript, and the copies required were also separately written.

Plate V.

71

H.—l4

CON TEN TS. Page Page Work of Commissioners .. .. .. 1 Sending Offloers beyond New Zealand .. .. 24 Effloienoy and Condition of Servioe .. .. 2 Retirement of Principal Offioers . . . . 24 Co-operation and Co-ordination of Departments .. 2 Messenger Services .. .. .. ..25 Account-keeping .. .. .. .. :{ Electorai Work .. .. .. 25 ("are of Public Moneys .. .. .. 4 Expansion of Servieo and Movement of Staff . . 25 Economies .. .. .. .. .. 5 Centralization of Statistics .. .. .. 6 Tables. Temporary Employees 7 Table 1.-Altorations in Staffs and Salaries of DeRe he vmg Staff -•:,.- V .." " * partments 28 LegMlataonaffeotrngPublio Servioe As! 8 Table n.-Publie Service List, 31/3/15.-General nihlic Service Act .. .. .. .. Summary of Classification by Departments .. 30 Boaras oi Appeal .. .. .. .. » Table lll.—Publio Service List, 31/3/15.—General Kight ol Appeal .. .. .. .. I Summary of Classification by Classes .. .. 31 Administrative Division .. .. 3 Table IV.-Now Positions created .. ..32 Classification •• ■• •• ■• \f Table V.—Allowances in the Nature of Salary proClassification ot School Inspectors .. .. 3 vided in the Public Service list, 31/3/15, in AddiPubhc Service List 4 tion to Classified Salaries .. .. .. 44 /ill' ' >a• ♦• " " " " I Table Vl.—Return of Positions regraded .. 45 Ulticers Association . .. .. 14 Tablo V H.—Return of Allowances and Special PayBreaches of Public Servace Act 4 other th thoge i<Jed in Pu> ,f io Attendance of Officers .. .. .. 15 Servie list 4<) Applications for Employment .. ..15 yilL-Schedule of Inquiries held! I .'.' 56 Departmental Annua Reports .. .. 5 TaWe IX .-Return of Advertised Positions .. 57 Modern Methods Multiple Schemes, &c 6 Table X.-Applications for Employment .. 01 New Books an d Eorms .. .. ..17 rr r J Stationery .. .. .. .. 17 Stores ' 18 Apphndioiis. Amendments to General Regulations .. .. 19 Appendix A.—Report of the Stores Tender Board Public Service Official Circular .. .. .. 20 for Year ended 31st March, 1915 .. .. (12 Conferences .. .. .. .. 20 Appendix B. —Report of the Government Buildings Overtime .. .. .. .. ..21 Officc-accomodation Board .. .. 63 Health of Staff .. .. .. 22 Appendix C.- List of Administrative Officers .. 64 Examinations held .. .. .. 22 Appendix D.—List of Offioers exempted by Order in Training of Officers .. .. . . 23 Council from the Public Service Act . . . . 65 Suggestions for Improvements .. .. 23 Appendix E. -Reproductions of Eorms illustrating Instruction-books .. .. .. ..24 Multiple Schemes, Carbon Processes, &c. .. 66 Approxittia.tr Cottt n/ Paper. —Preparation, noc given ; .1

By Authority : John Mackay, Government Printer, Wellington.—l9ls.

Price Is. od.]