CONSTITUTION AND RULES CONSTITUTION

Turnbull Library Record, Volume IX, 1 September 1952, Page 16

CONSTITUTION AND RULES CONSTITUTION

i The name of the Society is The Friends of the Turnbull Library. ii The objects of the Society are to promote interest in the Alexander Turnbull Library, to assist in the extension of its collections, and to be a means of interchange of information relating to English literature, to the history, literature, and art of New Zealand and the Pacific, and to all matters of interest to book-lovers. iii The Society carries out its objects by means of periodical meetings and publications, and by such other means as may from time to time be determined upon. iv In particular the Society has power in furtherance of its objects to enter into any contract, assume the execution of any trust, and hold any property real or personal whether subject to specific trusts or otherwise and may subject to the terms of any trust affecting the same alienate charge or dispose of any property so held or create any interest therein.

v This constitution is to be so read construed and limited that nothing herein shall be deemed to include any purpose which is not a charitable educational or scientific purpose within the meaning of the Religious Charitable and Educational Trusts Act 1908. vi The members of the Society are the persons who are members thereof at the time of coming into force of this constitution and such persons as may thereafter become members in accordance with the rules from time to time for the time being in force. vii This constitution shall come into force upon the incorporation of the Society under the Religious Charitable and Educational Act 1908.

RULES 1. The members of the Society are those persons who having made application for membership pay a minimum annual subscription of 10s. 6d. or a life membership of £lO 10s. 2. The following are the privileges of membership namely to be notified of all general meetings and to attend thereat and to receive without charge the regular publications of the Society. 3. The privileges of membership may by direction of the Executive Committee be withheld from members whose subscriptions are in arrears and the Executive Committee may remove from membership any person whose subscription is unpaid for more than two years from the due date of payment. 4. The Society holds if possible at least two general meetings in the year which by invitation of the Library authorities are held in the Alexander Turnbull Library. The meeting held next

after Easter is the annual meeting for election of officers and consideration of formal business. 5. An invitation to visitors to meetings is in the discretion of the President or his delegate. 6. The Society issues to members a periodical publication, of which if possible at least two numbers are issued annually. The Executive Committee appoints an editorial sub-committee to supervise the publications. 7. Subject to arrangement with the Library authorities such Turnbull Library Bulletins as are issued from time to time by the Library may be supplied free to members.

8. The affairs of the Society are controlled by an Executive Committee consisting of a President, an Honorary Secretary, an Honorary Treasurer (or, if the Society from time to time thinks fit, one person holding the offices of Secretary and Treasurer), and other members to the number of five or more, as the Society may from time to time elect, or as the Executive Committee may co-opt from among the members of the Society. 9. The officers are elected at the annual meeting and hold office until the end of the next annual meeting. Casual vacancies arising from resignation or otherwise are filled by the Executive Committee at its discretion.

10. The Common Seal is in the custody of the Honorary Secretary and is affixed to a document pursuant to a resolution of the Executive Committee and in the presence of two members of the Committee who attest its affixation by their signatures. 11. The financial year of the Society ends on 31st March and annual subscriptions are due at the beginning of the financial year.

12. Subject to any direction given by the Society in general meeting and to any exercise by the Society in general meeting of the powers of the Society all such powers are exercised by the Executive Committee and the funds are applied to the objects of the Society as the Executive Committee directs.

13. These rules may be modified at any time by the Society in general meeting provided that notice of the proposal to modify the rules is previously given such notice being sufficient if sent by ordinary post letter despatched at least seven days before the date of the meeting to every member at his usual or last known place of abode or business. 14. These rules shall come into force upon the incorporation of the Society under the Religious Charitable and Educational Trusts Act 1908.