PRINTING AND STATIONERY DEPARTMENT (ANNUAL REPORT OF THE) FOR THE YEAR ENDED 31st MARCH, 1949

Appendix to the Journals of the House of Representatives, 1949 Session I, H-36

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. 1949 NEW ZEALAND

PRINTING AND STATIONERY DEPARTMENT (ANNUAL REPORT OF THE) FOR THE YEAR ENDED 31st MARCH, 1949

Presented to Both Houses of the General Assembly by Leave

Printing and Stationery Department, Sir,— Wellington, 28th July, 1949. I have the honour to submit the annual report upon the working of this Department for the year ended 31st March, 1949. The tables accompanying the report show the nature and extent of the year's working. Gazette. —The number printed of each issue was 950, the number of subscribers 590, and the amount received from sales and subscriptions £3,088. Hansard. —The number printed of each issue for session 1948 was 3,800, the number of subscribers 172, and the amount received from sales and subscriptions £197. Stamp-printing.— -Stamps to the value of £4,765,739 and postal notes to the poundage value of £44,184 were printed during the year. Stereo-plates. —The number of stereo-plates cast during the year was 53,569, of which 5,207 were nickel-plated, the weight being 37,675 lb. The output over the last six years is shown in the accompanying table :

Number of Stereo-plates Cast

Rubber Stamps.—The number of rubber stamps made was 15,291. The details set out in the table appended show the output of this section over the last six years : , T Number of Number of Year. 0 , \ ear. 0 , Stamps. Stamps. 1943-44 .. .. 13,014 1946-47 .. .. 24,567 1944-45 .. .. 13,466 1947-48 .. .. 12,325 1945-46 .. .. 21,507 1948-49 .. .. 15,291

Year. Ordinary. Nickel-plated. Total. Weight of Metal. lb. 1943-44 54,446 1,348 55,794 3.1,505 1944-45 54,238 891 55,129 34,830 1945-46 53,241 1,377 54,618 37,021 1946-47 48,597 3,163 51,760 32,156 1947-48 40,515 3,462 43,977 31,017 1948-49 48,362 5,207 53,569 37,675

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Railway Tickets. —The number of tickets printed was 7,179,206, the largest number printed in one month being 703,476 in May, 1948. Photo-litho and Process Engraving Branch. —-The output from this branch during the last six years is shown in the table set out below.: —

A new service undertaken by this branch during the past two years, is the preparation of multex plates for use on multilith and similar machines operated by other Departments. Several of these machines are now installed throughout the Public Service and this aspect of the work of the branch is assuming increased importance. The facilities for speedy reproduction by"the photo-lithographic process are being availed of to the greatest possible extent and during the year a number of reprint orders of jobs which would normally have been reprinted by the letterpress process were executed. Stationery Office. —This branch of the Department continues to suffer from lack of sufficient and suitable accommodation, which accentuates the difficulty of retaining staff in the branch. The output continues to grow and the need for further and more congenial accommodation is becoming more pressing. Measures- taken during the year have produced some temporary relief, and efforts are now being directed towards the acquisition of a suitable site with a view to the complete removal of this branch from the Department's building. Details of the operations for the. year as compared with those of previous years are appended :

Paper. —-Prices of paper overseas readied their peak in the early part of 1948, and after a few months of relative stability began to show a slight downward trend in 1949, which is still continuing. The supply position has also eased considerably, and although certain of-the finer classes are still difficult to procure, most of the commoner lines of paper are now available for shipment from the United Kingdom within two or three months of ordering. The Department has now reverted to the pre-war practice of calling tenders through the New Zealand representatives of overseas manufacturers for its paper supplies. This enables samples to be inspected and tested before orders are-placed and will allow the Department to maintain a stricter control over the quality of stock.

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Number of Number of Number of Year. Maps, Plans, and Diagrams. Process Multex Blocks. Plates.-, 1943-44 410 2,701 1944-45 237 3,111 1945-46 :)T2 2,649 194(5-47 453 2,433 1047-48 405 2,903 289 1948-49 349 4,692 536

Value of Year. Number of Requisitions. Number of Items. Number of Typewriters .Supplied. Stationery and Publications Supplied. Value of Typewriters supplied. Total Value. £ £ £ 1943-44 18,311 133,236 435 122,751 11,157 133,908 1944-45 17,542 154,674 361 121,795 9,332 131,127 1945-46 17,733 175,105 419 136,059 - 10,621 146,680 1946-47 17,843 180,652 330 143,990 9,190 153,180 1947-48 18,332 208,241 538 168,345 17,071 185,416 1948-49 20,015 220,706 379 209,472 10,748 220,219

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The position with regard to envelopes has also eased somewhat, although local manufacturers are still hard pressed to meet demands. It is only by continuing to import large quantities of envelopes from the United Kingdom that the Department has been able to satisfy requirements. The total value of issues was £222,525, comprising 132,725 packages of paper (1,441 tons) and 1,210,550 envelopes. In addition, 14,566,200 envelopes were issued through the Stationery and Issuing Offices. Machinery. —ln continuance of the process of modernizing the Department's plant by the introduction of the most up-to-date and labour-saving machinery, the following new items of plant were installed during the year : Mann double demy two-colour offset press ; Mielile double royal letterpress machine; vertical Miehle letterpress machine ; two Furnival guillotines; Intertype composing-machine. Several smaller machines and machine-tools were also added to the Department's plant. Buildings. —Owing to shortages of labour and materials it was not possible to carry out the full programme of repair and renovation work scheduled for the year, but substantial improvements in working-conditions have been effected, and work is proceeding on the two major jobs comprising the installation of modern lighting and ventilating systems. In addition, a considerable amount of painting and renovation is still to be performed as material and labour become available. The installation of a staff cafeteria was completed in March, 1949, and the room is now in full operation and is providing an excellent service, which is greatly appreciated by the staff. Staff. —The improvement in staffing which was noted in the last report has unfortunately not been maintained. The total staff of the Department now numbers 482, as against 502 on Ist April, 1948, and 630.0n Ist April, 1939. The Department continues to obtain its quota of tradesmen and female labour under the assisted immigration scheme, but losses through retirements, marriages, or resignations more than offset the gains from this and local sources. The Department is at the present time greatly in need of additional skilled staff, and especially bookbinders, lithographic machinists, female operatives, and apprentices. Finance. —The operations for the year resulted in a turnover of £711,908, which exceeded that of the previous year by £121,885. The profit for the year amounted to £18,381, after providing for interest on capital and depreciation. I have, &c, K. E. Owen, , Government Printer. The Hon. the Minister in Charge.

Return of Adhesive Stamps, Postal Notes, etc., Printed from 1st Apri1, 1948, to 31st March, 1949

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Description. Sbeets. Stamps. Value. * Postage (5,749 903,800 £ 6,909 Postal notes 282,000 2,820,000 44,184* Post-cards 129,575 2,069,976 8,625 Letter-cards 156,250 1,861,450 15,512 ■ > Duty 17,755 2.751,367 2,748,623 •Social Security 53,000 12,437,360 1,963,713 Newspaper wrappers . 103,950 828,352 2.296 Embossed envelopes . 1,858,747 1,848,424 16,311 Railways charges 10,20.0 1,200,000 3,750 ; ■ • 2,618,226 26,720,729 £4,809,923 * Poundage value.

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Return of Value of Printing and Stationery Issued to Departments for the Year Ended 31st March, 1949

Summary

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Office or Department. Value of Printing. Value of Stationery. Office or Department. Value of Printing. Value of Stationery. £ £ £ £ Agriculture 4,183 5,452 Maori Affairs 3,154 3,350 Aii6,102 6,723 Marine 4,148 1,002 Army 3,304 5,150 Marketing 1,081 1,132 Audit 198 318 Mental Hygiene 1,658 2,600 Bankruptcy 21 Mines 1,727 1,286 Census and Statistics 9,071 1,002 Ministry of Works.. 8,872 16,008 Crown Law 90 153 National Provident Fund .. 774 274 Customs 5,414 2,382 Navy 1,888 3,060 Dominion Laboratory 04 374 New Zealand Broadcasting 2,851 4,142 Dominion Museum 15 14 Service Dominion Observatory 15 Patents 3,869 514 Education 30 J 38 33,480 Police 7,822 5,480 Electoral 2/183 2,701 Post and Telegraph 99,057 3,336 External Affairs .. 33 1,295 Prime Minister's 2,272 1,356 Gazette 10,909 Prisons 382 633 Government Film Studios . 192 329 Public Service Commission .. 1,909 1,232 Government House 637 92 Public Trust 4,298 1,459 Government Life Insurance. 2,487. 985 Railways. . 67,530 5,008 C ovcrnment Superannuation 818 344 Rationing 1,918 694 Service Registrar-General 1,693 618 Health .. 12,437 0,934 Rehabilitation 1,353 2,703 House of Representatives— Reserve Bank 814 202 Head Office 45 096 Scientific and Industrial 6,372 4,608 Appendices to Journals . 6,764 Research Bills .. 5,469 Social Security 6,916 7,312 Hansard 14,906 Stamp Duties 2,001 788 Journals 517 State Advances 3,154 4,210 Library 580 144 State Coal 182 1,808 Order Papers 1,023 State Fire Insurance 7,378 4,091 Statutes 945 State Forest Service 2,142 5,257 Housing Construction 3,564 3^924 State Hydro-electric 3,673 3,881 Industries and Commerce . 2,254 2,400 State Iron and Steel 5 Internal Affairs 7,925 4,373 Tourist and Health Resorts 5 J 94 1,482 Island Territories .. 2,095 8,023 Transport 2,178 2,236 Justice 3.514 2,629 Treasury 7,772 1,494 Labour 10,021 4,101 Valuation 2,062 1,344 Land and Deeds .. 951 498 War Assets Realization Board 250 793 Land and Income Tax 23,116 7,472 Lands and Survey.. 8,529 8,972 Totals ■..■" 457,243 206,494 Law Drafting 12 54 Legislative Council 1,372 46 Bills 617 Journals 253 Order Papers 152

— Printing. Stationery. — Printing. Stationery. £ £ £ £ 1948— 1948— April 21,799 7,027 November 31.132 18,4(37 May 40,405 1(3,991 December 41,408 13,599 June 35,2(54 19,170 1949— July 45,543 21,293 January . . r. 18,281 7,890 August 40,239 17,405 February 31,323 11,529 September 38,7(50 24,744 March 70,543 32,172 October .. 30,54(5 15,001 Totals 457,243 206,494

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PRINTING AND STATIONERY DEPARTMENT Receipts and Payments Account for the Year Ended 31st March, 1949 Beceipts £ Paymrnts £ Sundry debtors .. .. .. .. .. .. 714,566 Salaries .. .. .. .. .. .. 179,863 Publications and imblishing .. .. .. .. 4,281 Wages .. .. .. .. .. .. 25,304 Cash sales— £ Allowances to officers performing higher duties . . ... 836 Second-hand typewriters .. ... .. 30 , Overtime .. .. .. .. .. 25,077 Surplus furniture, &c. .. .. .. .. 1 Transport expenses, night staff .. .. .. .. 801 Waste products .. .. .. .. 28 Purchases— 59 Paper, stationery, &c. .. .. .. .. .. 318,726 Cash refunds— Stores, &c. .. .. ..' .. .. ..- 30,555 Salaries and wages .. .. .. .. 2,099 Freight, cartage, insurance, &c. .. .. .. .. 36,921 Freight .. .. .. .. .. 383 Machinery, new, and repairs to .. .. .. 50,457 Overcharges on purchases .. .. .. 210 Type metal .. .. .. .. .. .. 689 Postages .. .. .. .. .. 31 Type and printing material .. .. .. .. 133 Retired cheques, &c. .. .. .. .. 16 Fuel, gas, power, light, and water .. .. .. 2,902 Jury fees .. .. .. .. .. 14 Medical services .. ..' .. .. .. .. 18 Primage .. .. .. .. .. 4 Office equipment, &c. .. .. .. .. ' .. 625 2,757 Postages and telegrams .. .. ... ... .. 1, 547 Telephone services .. .. .. .. .. 206 Window-cleaning, rubbish-removal, &c. .. .. .. 343 Proportion of rent, &c, High Commissioner's Office .. 560 Wages: Cleaners, watchmen, &c. .. .. .. .. 2,800 Proportion of cost of messengers' uniforms.. .. .. 31 Audit fee .. .. .. .. -. .. 100 Repairs to premises . . .. .. .. .. 1, 916 Rent of storage space .. .. .. .. .. 2,180 Maintenance of fire-alarms .. .. .. . . 45 Contingencies .. .. .. .. .. .. 25 Payment of monetary equivalent of leave due to deceased officers 43 Repairs to typewriters .. .. .. .. .. 13 Cafeteria equipment and expenses .. .. .. 802 Refunds to Departments, &c., for publications, &c, sold .. 6,050 Balance, to Treasury Adjustment Account.. .. .. 32,095 £721,663 £721,663

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PRINTING AND STATIONERY DEPARTMENT— continued Trading Account foe the Year Ended 31st March, 1949 Dr. ' £',.£,- I Or. £ £ Paper and materials— , , SalesStock at beginning .. .. .. ..229,706 Manufacturing .. .. .. .. 481,004 Add purchases .. .. .. .. 149,247 Less work in progress, 31st March, 1948 .. 56,366 378,953 * . 424,638 Less stock on hand, 31st March, 1949 .. 170,773 Add work in progress, 31st March, 1949 .. 67,051 208,180 Stationery— 491, 689 Stock at beginning .. .. .. .. 37,532 Stationery .. .. .. .. .. 193,629 Add purchases .. .. .. .. 153,523 Publications .. .. .. .. .. 15,842 Typewriters .. .. .. .. .. 10,748 191,055 711,908 Less stock on hand, 31st March, 1949 .. 27,593 Discounts received .. .. .. .. 656 163,462 Publications— Stock at beginning .. .. .. .. 13,295 Add purchases .. .. .. .. 8,916 22,211 Less stock on hand, 31st March. 1949 .. 13,219 8,992 Typewriters— Stock at beginning .. .. .. .. 1,034 Add purchases .. .. .. .. 9,503 10,537 Less stock on hand, 31st March. 1949 .. 735 — 9,802 WagesProductive ■:. ... .. .. .. .. 135,520 v Establishment.. ........ 57,216 Stationery Office .. .. .. .. 17,672 "' Freight, inwards ... .. .. .. 21,451 Insurance .. .. ... .. .. 576 Lighting : Proportion .. .. .. .. 866 Power .. .. ..; .. .. 485 Fuel .. .. .. .. .. .... 1,161 Water .. .. .. .. .. : '.'. ' 147 235,084 Balance, transferred to Profit and Loss Account .. .. 87,044 £712,564 £712,564

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Profit and Loss Account for the Year Ended 31st March, 1949 Dr. £ Or. _ £ Office salaries .. .. .. .. .. • .. 17,391 Balance, transferred from Trading Account .. .. 87,044 Repairs and alterations to buildings "and plant .. .. 6,256 Storing and handling stationery, &c, for other Government Postages and telegrams .. . . .. .. .. 1,476 Departments . . . . . . .. .. ... 2,322 Freight and cartage: Outward .. .. .. .. 5,764 Commission on sales of publications .. .. ... 2,028 Discounts allowed .. . . .. .. .. 146 : Rent receivable . . . . .. .. ..,,.. 242 Telephones: Rental .. .. .. .. .. 207 Medical services . . .. .. .. . . .. 19 ■ Lighting, &c. : Proportion .. .. .. . . 96 Proportion of rent, &c., High Commissioner's Office .. .. 560 Office expenses . . .. .. .. . . .. 601 Sundry" trade expenses .. .. .. .. .. 1,977 Audit fee .. .. .. .. .. .. 100 Wages: Cleaners, watchmen, &c. .. .. .. .. 3,202 Interest on capital .. .. .. .. .. 19,441 Depreciation— £ Buildings .. .. ..' .. .. 1,052 Plant and machinery .. .. .. .. 11,428 Furniture, fittings, and office equipment .. .. 338 Type and tyj)e metal .. . . .. .. 229 Accessories .. .. .. .. .. 186 ..; . .: ~.. 13,233 Losses, on ~disposal of assets ■. ........ 56 Rent of. storage space - ..'. .. .. .. .. 2,405 Rent of offices .. .. . . .. .. .. 325 Balance,- carried down .. .. .. .. .. 18,381 £91,636 £91,636 Balance, brought down .. .. .. .... £18,381

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PRINTING AND STATIONERY DEPARTMENT— continued Balance-sheet as at 31st March, 1949 Liabilities £ £ Assets £ Capital Account— ' Land .. .. .. .. .. .. .. 54,359 Public Works Fund .. .. .. .. 2,998 Buildings .. .. .. .. .. .. 30,972 Consolidated Fund .. .. .. .. 555,770 Plant and machinery— £ 558,768 Composing plant .. .. .. .. 3,590 Creditors— Machine composing plant .. .. .. 15,828 Departmental .. .. .. .. .. 7,634 Addressograph plant .. .. .. .. 392 Sundry .. .. .. .. .. 17,863 Printing plant .. .. .. .. 27,921 25,497 Binding plant .. .. .. .. .. 21,047 Wages accrued .. .. .. .. .. .. 6,807 Litho plant .. .. .. .. .. 16,249 Bad Debts Reserve .. .. .. .. .. 158 Photo plant .. .. .. .. .. 5,366 Writing-off Suspense Account .. .. . . .. 2,032 Stereotype plant .. .. .. .. 957 Deferred Maintenance (Buildings) Account .. .. .. 5,500 Engine-room plant .. .. .. .. 1,479 Balance, Profit and Loss Account .. .. .. 18,381 Miscellaneous plant .. .. .. -7,646 100,475 Furniture, fittings, office and cafeteria equipment .. .. 3,047 Type and type metal .. .. .. .. .. 14,670 Accessories— £ Composing Branch .. .. .. .. 249 Machine Composing Branch .. .. .. 61 Printing Branch .. .. .. .. 97 Binding Branch .. .. .. .. 303 Litho Branch .. .. .. .. .. 78 Photo Branch.. .. .. .. .. 60 Stereotype Branch .. .. ... .. 8 Engine-room .. .. .. .. .. 147 Paper-store .. .. .. .. .. 66 1,069 Debtors— Departmental .. .. .. .. .. 117,538 Sundry .. .. .. .. .. 2,111 119,649 Work in progress .. .. .. .. 67,051 Stock— £ On hand .. .. .. .. .. 212,259 On consignment .. .. .. .. 61 — 212,320 Stock Suspense Account .. .. .. .. .. 1,385 Assets to be written off .. .. .. .. .. 646 Treasury Adjustment Account .. .. .. .. 11,500 £617,143 £617,143 G. Norton, A.R.A.N.Z., Accountant.

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I hereby certify that the Receipts and Payments, Trading, and Profit and Loss Accounts and Balance-sheet have been duly examined and compared with the relative books and documents submitted for audit, and correctly state the position as disclosed thereby, subject to the explanatory notes dealing with departmental accounts generally as appearing at commencement of parliamentary return B-l [Pt. IV] and to the comment that the asset " Type and type metal, £14,670," is not supported by stock-sheets.— J. P. Rutherford, Controller and Auditor- General.

Approximate Cost of Paper.—Preparation, not given; printing 608 copies), £2O.

By Authority: B. E. Owen, Government Printer, Wellington.— 1949.

Price 6d.'\

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