PUBLIC SERVICE COMMISSIONER (TWENTY-EIGHTH REPORT OF THE).

Appendix to the Journals of the House of Representatives, 1940 Session I, H-14

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1940. NEW ZEALAND.

PUBLIC SERVICE COMMISSIONER (TWENTY-EIGHTH REPORT OF THE).

Presented to both Houses of the General Assembly by Command of His Excellency.

To His Excellency the Right Honourable George Vere Arundell, Viscount Galway, Member of His Majesty's Most Honourable Privy Council, Knight Grand Cross of the Most Distinguished Order of Saint Michael and Saint George, Companion of the Distinguished Service Order, Officer of the Most Excellent Order of the British Empire, Governor-General and Commander-in-Chief in and over His Majesty's Dominion of New Zealand and its Dependencies. May it please Your Excellency,— As Commissioner under the Public Service Act, 1912, I have the honour to submit the following report as required by section 15 of the Public Service Act.

REPORT.

This report is written in days of the direst stress which the nation has yet endured. But for the extreme gravity of the events that beset the Empire I would have presented a more detailed account of Public Service activities during the year just concluded, discussed the problems of organization and administration that confront it, and offered some observations upon plans for future improvements. There had also been planned a review of the Public Service in the last hundred years. It is felt that this is not now appropriate. The present emergency, the intensity of which only the occurrence of a state of war could create, has demonstrated in a striking way the indispensability of a central personnel-controlling authority as exists in New Zealand. Upon the Public Service falls the responsibility of providing and organizing the new services that spring into being when war comes, of adapting old services to deal with further administrative problems, of extending over night small organizations to cope with the huge volume of new business, and of devising new methods and developing new techniques to deal with new exigencies that arose in the days following the 3rd September, 1939. They might very well have induced a state of chaos under any form of independent management of Departments. As it was, needs were fully and promptly met, and that without interfering with the normal and necessary services. Heavy adjustments had to be made by drawing upon established Departments. It has to be recorded that all this has been achieved with commendable good-will not only on the part of Permanent Heads and executive officers, but also on the part of officers who have been thrust into strange surroundings and into work that is novel to them. If it ever needed to be demonstrated, it now has been done most convincingly, that the well-trained public servant is most adaptable within the sphere of public management and is much more useful than the hastily recruited expert from outside the Public Service. It is gratifying to notice the zealous and uncomplaining way many officers are shouldering,,a heavy burden of work. It gives rise to the confidence that they will display the will and capacity to shoulder the more arduous task that lies ahead.

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Surcease from labour cannot be promised. On the contrary, if the New Zealand Public Service is to bear its share of the national effort, greater demands will be made upon it. T am sure the Public Service will render a notable account of itself, first in the number of men it sends to the battle fronts, whether upon the sea or in the air or upon land, and secondly in the faithful way those that cannot serve in the Forces discharge their duty at home. Public Servants with the Defence Forces. When the Second Echelon departed these shores and the Third Echelon entered camp, a total of 1,203 officers of the Public Service, permanent and temporary, had taken up duty in one or other of the armed Forces. A further group to the number of 482 had enlisted but had not been called up. There is set out below the incidence of enlistments among the various Departments. The total represents just over 8 per cent, of the Public Service. That figure compares more than favourably with most occupational sections of the community. The Public Service stands in a special relationship to the Crown, and the call to service, in whatever capacity the State may need it, ought to come more clearly and strongly to a public servant and ought to evoke the readiest and most prompt response. Nothing need stand in a man's way so far as his official life is concerned. The Public Service is going to play its part in this struggle for the sacred rights of mankind. It will withhold no one from taking his place with the nation's soldiers, its sailors, and airmen. Those that perforce remain will redouble their efforts to cover the gaps in their ranks and maintain the service to the community. The whole Service ought to aspire to embellish the record of those that fought in the last war. To those that have gone abroad and to those that are yet to go, " God speed and a safe return."

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Surcease from labour cannot be promised. On the contrary, if the New Zealand Public Service is to bear its share of the national effort, greater demands will be made upon it. T am sure the Public Service will render a notable account of itself, first in the number of men it sends to the battle fronts, whether upon the sea or in the air or upon land, and secondly in the faithful way those that cannot serve in the Forces discharge their duty at home. Public Servants with the Defence Forces. When the Second Echelon departed these shores and the Third Echelon entered camp, a total of 1,203 officers of the Public Service, permanent and temporary, had taken up duty in one or other of the armed Forces. A further group to the number of 482 had enlisted but had not been called up. There is set out below the incidence of enlistments among the various Departments. The total represents just over 8 per cent, of the Public Service. That figure compares more than favourably with most occupational sections of the community. The Public Service stands in a special relationship to the Crown, and the call to service, in whatever capacity the State may need it, ought to come more clearly and strongly to a public servant and ought to evoke the readiest and most prompt response. Nothing need stand in a man's way so far as his official life is concerned. The Public Service is going to play its part in this struggle for the sacred rights of mankind. It will withhold no one from taking his place with the nation's soldiers, its sailors, and airmen. Those that perforce remain will redouble their efforts to cover the gaps in their ranks and maintain the service to the community. The whole Service ought to aspire to embellish the record of those that fought in the last war. To those that have gone abroad and to those that are yet to go, " God speed and a safe return." Total Staff, Permanent New Royal andTem- Zealand Royal New Ar OV ni Enlisted Enlisted; Department-. porary, Expedi- Air Zealand p , but not not yet 1/4/1940 tionary Force. Air 1,orces - Service. Absent. | accepted ca]lerl up . (Pro- Force. Force. visional). Agriculture . . .. . • 1,067 43 I 4 1 49 7 30 Air (civilian staff) .. .. .. 210 7 1 6 . . . . 14 .. 6 Army (civilian staff) .. .. . . 562 43 . . 4 . . 16 63 1 4 Audit . . .. .. 216 9 2 3 1 4 19 4 7 Broadcasting . . .. .. .. 233 9 1 1 3 2 16 12 Census and Statistics .. .. ..115 2 .. 1 .. 1 4 1 2 Crown Law .. .. .. .. 9 Customs .. .. .. ..571 15 .. 9 2 1 27 7 11 Education .. .. .. .. 612 21 2 5 1 3 32 2 6 External Affairs and Cook Islands .. 24 3 .. 1 . . . . 4 Government Insurance .. .. 136 2 2 1 5 1 1 Health . . .. .. 896 16 .. 1 I 1 19 .. 52 Industries and Commerce, Tourist and 474 25 2 2 2 ! 32 4 8 Publicity Internal Affairs .. .. .. 867 15 .. 5 1 14 35 6 6 Iron and Steel Industry .. . . 13 I . . . . . . .. 1 . . 2 Justice and Prisons .. .. •. 674 24: 1 4 2 5 3 6 4 15 Labour . . .. .. 472 II 2 3 3 7 26 I 18 Land and Deeds . . . . . . 158 8 2 1 4 15 3 6 Land and Income Tax .. .. .. 802 36 1 12 1 7 57 11 37 Lands and Survey .. .. .. 888 39 4 2 3 4 52 6 34 Marine .. .. . . .. 216 2 .. 1 1 . . 4 1 Marketing .. .. .. .. 263 3 3 2 3 11 4 5 Mental Hospitals .. .. .. 1,461 58 4 1 3 66 8 20 Mines •.. .. .. .. 103 .. 1 . . .. 1 2 .. 3 National Commercial Broadcasting .. 286 10 1 4 .. 4 19 .. 3 National Provident and Friendly Societies 53 4 . . . . .. .. 4 I I Native . . .. .. 404 24 2 1 3 30 1 11 Navy Office (civilian staff) .. .. 126 2 .. 1 5 .. 8 Police (clerical staff) .. . . .. 10 Prime Minister's .. . . .. 14 Printing and Stationery .. .. 293 12 4 1 4 21 4 3 Public Service Commissioner's .. .. 50 1 . . .. .. . . 1 1 2 Public Service Superannuation .. .. 16 1 .. . . .. .. 1 1 Public Trust .. .. .. .. 1,035 36 5 8 1 3 53 5 26 Public Works . . .. .. .. 3,608 213 9 22 4 0 254 19 56 Scientific and Industrial Research . . 297 . . . . 1 . . . . I 3 7 Social Security .. .. ..1,200 57 .. 6 5 5 73 3 39 Stamp Duties .. .. ..113 5 .. 1 1 .. 7 2 5 State Advances .. .. .. 1,297 53 1 17 4 II 86 3 20 State Fire Insurance .. .. .. 258 10 .. 3 .. I 14 I 7 State Forest .. .. . . .. 273 16 .. . . . . . . 16 v 1 4 Transport .. \. .. .. 196 6 3 3 12 2 7 Treasury .. .. .. .. 163 7 1 1 9 2 2 Valuation .. . . . . . . 136 4 . . . . .. 1 5 1 4 Totals .. .. .. 20,870 853 36 147 47 120 1,203 121 482

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The following are the conditions under which leave has been granted to enable officers to serve with the Forces : — (1) Leave.—All leave granted is to be without pay until date of discharge from military service. (2) Annual Leave.—-Two weeks' annual leave for every year of absence with the Military Forces will accrue, and may be taken as leave on the officer's return to duty. Payment for leave will be at the civilian rate of salary of the soldier on his return to duty —i.e., the date of his discharge from the Military Forces. In the event of the death of the officer, an equivalent payment, based on the leave then actually due on the above basis, will be made to the officer's dependants. (3) Superannuation. —All rights of officers under this heading will be protected. The contributions of absent officers will be paid by Government, and will be credited to the officers' superannuation accounts. As in the case of the last war, the amount of the Government contributions under this heading will be refunded to the next-of-kin in the event of the death of the contributor. (4) National Provident Contributions. —Where officers belong to the National Provident Fund in lieu of the Superannuation Fund —e.g., certain officers of the Health Department—the Government will pay contributions as in the case of superannuation. All private contributors, however, will be themselves liable for their contributions. (5) Insurance Policies.—Officers will themselves be liable for all premiums on life and other insurance policies. (6) Social-security Contributions. —Social-security contributions (wages-tax) are not payable on military pay received by officers. (7) Promotion and Salary Increments. —Rights of all officers under these headings will be protected during their absence on military duties. (8) Officers not Eligible for Promotion. —Where an absent officer is considered to be the most suitable for promotion or advancement but is not eligible on account of lack of examination qualifications, the Commissioner is prepared to promote such officer subject to his passing the required examination within two years of his return to civilian duties. Special examinations for returned soldiers will be held. (9) Occupation of Official Residences. —The dependants of an officer on military duty will be permitted to continue to occupy a departmental residence if they so desire, provided it is not required by the substitute officer and provided the usual rental is paid. Eight Hon. Michael Joseph Savage, P.O. The death of the late Prime Minister bereft this country of a beloved leader, a great social reformer, and a highly capable administrator. In conveying to the Government an expression of the profound regret felt not only by myself but by the whole Public Service, the following message was written : — I wish to express to you as the Leader of the Government, not only on my own behalf but also for the whole Public Service of iNew Zealand, our most profound regret at the passing of the Prime Minister, the Right Hon. Michael Joseph Savage. No doubt countless expressions of sympathy will be addressed to you, but no body of people can be more genuine in their mourning for the loss of the Prime Minister than the public servants of this Dominion. Not only have we experienced the same affection that Mr. Savage has bestowed upon the community generally, but also we have been deeply sensible in a personal sense of the sympathetic interest and good-will he invariably displayed towards the employees of the State. More than that, we have enjoyed the privilege of sharing in the administration of the humanitarian measures to which he had dedicated his life. Public servants have felt themselves to have been identified in a personal way with Mr. Savage, and, while they lament as citizens the passing of a great national leader, they also mourn for him as a friend.

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Efficiency and Economy. The Commissioner is specifically enjoined by section 12 of the Public Service Act, .1912, to inspect Departments to ensure that there is maintained a proper standard of efficiency and economy. In compliance with this injunction intensive inspections of several Departments have been carried out and are still in process. As a direct consequence economies have been effected in regard to personnel and office equipment. In small districts the operations of two or more Departments may be combined, thus bringing about a saving in staff, office space, and appliances. An instance is that of the Scientific and Industrial Research Department giving up its draughting staff, who have been transferred to the Lands and Survey Department. The latter Department will provide all the necessary draughting service in future. This arrangement will not only be a financial saving, but will also be to the advantage of the training and career interests of the officers concerned and enhance the efficiency with which the work is done. A rigorous review of mechanical equipment has resulted in the release of many machines for the defence and other services. The use of equipment such as duplicators and calculating-machines has been centralized as far as possible. The Departments are serviced through a central agency by expert staff without loss of efficiency, and much saving has taken place in staff and material and, what is also most important, in sterling funds. Indebtedness for ready and speedy cooperation has to be expressed to Departments. They have thereby made a not inconsiderable contribution to the discharge of war services. It is plain, however, that greater and more stringent demands will have to be made. As inspections proceeded it became apparent that in the provincial centres too many controlling officers held too lightly some of their responsibilities, in particular the meticulous observance of the hours of business. There is a regrettable tendency on the part of some who are far removed from headquarters to disregard the elements of firm control, by setting an indifferent example and tolerating slackness on the part of the staff under their charge. In point of fact, example and control go hand in hand. It has been necessary to issue a general and sharp admonition that nothing but the strictest standard of punctuality will be tolerated, and omissions will be punished with severity. In certain Departments where the organization has been based on a scheme of decentralized control it is not uncommon to find that insufficient authority is delegated to district officers, with the result that work which could quite well be disposed of at District offices is done at both the Head Office and the District office. It is not suggested that Head Office should not retain some measure of control, but the attitude adopted in some Departments appears to be based on the assumption that district officers are not to be trusted to handle the most simple and straightforward matters. Another question which is of particular importance at the present time is that returns of doubtful value are being compiled in several Departments. Every Department has been instructed to review its list of returns, with the object of reducing them to a minimum, consistent with efficiency. Attention must also be given to the frequency with which indispensable returns are demanded. In many cases returns now rendered monthly might quite well be prepared quarterly and some quarterly returns half-yearly or annually. It is obvious that Departments will now have to give most careful consideration to reducing work to a minimum. There are certain activities which, although quite desirable m normal times, are not at all essential during a period of emergency such as the country is passing through at the moment. Substantial losses of trained staff to the fighting forces are inevitable and will have to be met, in part, by discontinuing non-essential work. The Public Service Act, 1912, places upon me the responsibility of reporting upon the efficiency of the Service. I am able to say in general terms that lam satisfied with the manner in which Departments are discharging their functions. It will be observed, however, that the strongest insistence is being placed upon the highest pitch of efficiency being displayed by the Service in its part of the national war effort. I shall continue to put forward every endeavour to this end.

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Mechanical Office Appliances. Although it has been necessary to defer installation of mechanical office appliances in a number of cases through the necessity to observe import restrictions and safeguard sterling funds, machines have been introduced in several Departments where new work has been undertaken and where it has been established by thorough investigation that substantial economies could be achieved. The war has caused the re-creation of certain establishments where mechanical methods are superior to the manual methods used in those establishments in the Great War and have also enabled notable economies in staff to be made. One good example is worthy of mention : m the War Pay Accounts and Base Records Branch of the Army Department a score of girls attend to the preparation of dependant's pay warrants and to the recording on ledger cards of soldiers' pay and allotments and allowances to soldiers dependants. The preparation of the pay warrants and the recording on ledger cards are carried out by the girls entirely through the medium of addressograph plants and book-keeping machines. By comparison with the manual methods employed in the Great War period for these duties, substantial economies m start and expenditure have been made possible. One result of the enforced deferment of mechanical installations in order to conserve sterling funds has been a successful " pooling " of appliances for common use by certain Departments. The practicability of a group of Departments using a machine or number of machines will provide useful data should the opportunity later arise of establishing a central bureau of mechanical office appliances for the use of Government Departments in Wellington. Study op Public Administration. Ihe movement initiated some years ago to provide teaching in public admimstration in New Zealand culminated nearly two years ago in the establishment of a Chair of Political Science and Public Administration at Victoria University College. To this Chair was called Dr. Leslie Lipson; and during the past year a Lecturer m Public Administration was appointed—Mr. Parker, formerly of the Sydney University. The teachers being appointed, it remained to settle upon the course itself and to provide the students. Tlie course was drawn, up following the presentations of a joint committee representing College faculties concerned in the teaching, the institute of Public Administration, and the Public Service Commissioner. Particulars have already been widely published. The course itself is for two years and can be covered only by full-time study. This means that if Public Service officials are to engage therein some financial provision has to be made for them Jhe Government therefore approved of the grant of scholarships to the value of £170 per University Session for married men and £100 for single men. The scholarships have been open to all branches of the Public Service. During the long vacation the holder is at liberty to resume his employment and receive his normal salary. Tn response to advertised invitation to apply, some 109 officers submitted themselves to selection. But for war conditions a greater number of applications would have been received. The Commissioner sent the applications to a reviewing committee consisting of Professor Lipson, Mr. Parker, Mr. W. Stewart (President of the Institute of Public Administration), and two of his own officers. Altogether forty-five applicants were interviewed, and as a result the Government approved of the grant of scholarships to the undermentioned officers, all of whom are married : — Atkinson, L. A., M.Com., Customs Department. Scott, K. J., M.A., LL.B., Public Trust Department. McFarlarie, C. A., 8.C0m., Post and Telegraph Department. Davin, T. P., LL.M., Railways Department. Reid, K. 6., LL.B., Railways Department. Smith, T. R., M.Com., Industries and Commerce Department. Wills, K. A., 8.A., 8.C0m., Industries and Commerce Department. Rodda, A. Gr., Accts. Prof., Land and Income Tax Department Moriarty, M. J., Accts. Prof., Customs Department.

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As it is a frequent inquiry as to what considerations guided the selection of these officers and the means that were used to ascertain the relative merits of the candidates, it will not be unprofitable briefly to recapitulate these (1) The committee proceeded to a 50-per-cent. elimination on the papers, setting aside those who, prima facie, were not qualified educationally or on such grounds as youth or age. (2) The official careers of the remainder were then carefully reviewed from the records and by reference to Permanent Heads and departmental and Public Service Inspectors. (3) The remaining candidates, numbering forty-five, were then interviewed and the personal impressions of each of the committee were recorded. (4) Regard was had to the educational attainments of each, University records being made available and the opinions of University teachers were canvassed. The primary consideration which influenced the Commissioner in his recommendation and the Government in the final decision was whether the applicant was of such a stamp and of such a calibre that, on his personal record and with his present attainments, he was likely to rise to administrative rank. Then came the question of whether he was likely to benefit materially by the course of study provided and moreover that he was of sufficiently high general intelligence and intellectual training that would enable him to encompass the course successfully. Thus came to be chosen the pioneer scholars in public administration. Upon them and upon those that follow them in the next year or two, and their subsequent performance in the Public Service, will depend the judgment that is to be given upon the wisdom of establishing this course. It is, in its completeness, without precedent in any other country. It is an experiment upon which great hopes are placed and which is being watched with interest in many quarters both at home and abroad. It is confidently hoped that the scheme will justify itself in every way. As a final note it may be said that advantage is being taken of the opportunity of promoting part-time study of the course on the part of a limited number of students, but any success that they may have in individual subjects, if they choose to present themselves for examination therein, will not count towards the issue of a diploma. Recruitment to the Public Service. In the brief note that follows we are concerned only with the recruitment of new entrants under the age of twenty-one who join the Public Service as cadets in the Clerical and Professional Divisions. Pursuing a policy calculated to bring a yet higher calibre of youth to the ranks of the Public Service, and because of the special needs of the time to secure a larger number than would normally be required, contact was established with the majority of the secondary schools of the Dominion and with all the Vocational Guidance Centres. A brochure " A Public Service Career " was republished and distributed widely, and the Broadcasting Services were utilized. In each main centre Recruitment Liaison Officers were appointed for the purpose of interviewing schoolmasters, parents, and pupils. The experiment has been a marked success. The officers appointed have entered upon their honorary task with commendable zeal and have displayed excellent understanding of the needs, both of the Service and of the boys. Except for a few youths from remote localities, each entrant has been interviewed by our officer and a special informative report has been furnished by the Headmaster. With the knowledge thus gained a reasoned allotment to an appropriate Department can be made in most cases. It is not always possible to arrange this because suitable vacancies do not always exist. In the main, however, a very near approach to the boy's wishes or, as the case may be, his aptitudes can be reached. The school report is particularly valuable, and as time goes on and as a closer understanding develops between the Educational authorities and the officers of the Public Service it will become increasingly useful.

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The tables that follow refer to the year ended 31st December, 1939. The work of the Recruitment Officers is only partially reflected in the figures, because they did not commence their duties until November of that year. The total, 711, is the biggest number ever entered in the Public Service in one year. The reason for this is not difficult to ascertain. There has been unprecedented expansion of Governmental activity. It will be noticed that between them the Customs, Land and Income Tax, Social Security, and Public Trust Departments took 306 cadets. It is appropriate to state that the Public Trust Office's large input was to make good numerical vacancies created by the supply of trained officers to other Departments ; the Social Security Department was instituted during the year, although it was staffed, in the main, from the Pensions and Labour (Employment) Departments, and the Customs Department had the burden of import licensing added to its normal functions. The Land and Income Tax Department was moved to more commodious premises, which enabled a long overdue increase in staff. Locations of Cadets appointed, Ist January, 1939, to 31st December, 1939. Main centres— Auckland .. . . .. . . YI Wellington .. .. .. ~ 423 Ohristchurch .. .. .. ~ 39 Dunedin ~ ~ .. ~ 21 Secondary centres (North Island) — Whangarei . . . . . . , . 10 Hamilton .. . . .. ~ 23 Rotorua .. .. .. ~ Paeroa . . .. .. .. ~ o Tauranga .. .. ~ ~ Gisborne .. .. .. ~ _ g Napier .. .. .. .. . _ Dannevirke .. .. .. .. « Te Kuiti .. .. .. ~ 0) New Plymouth . . . . . . . . . . _ _ ' (j Stratford . . . . . . , , j Wanganui .. .. .. ~ g Palmerston North.. . . .. .. 25 Masterton .. . . . . . , r> Others (one appointee) .. .. . q Secondary centres (South Island) — Blenheim .. .. . . . , r Nelson .. .. ~ .. .. I I Greymouth .. .. .. ~ ~ g Hokitika.. .. .. .. . 2 Timaru .. .. .. ~ ~ Alexandra . . . . . . ~ 2 Gore .. .. ~ _ _ _ o Invercargill . . . . . . , . 15 Others (one appointee) .. .. .. .. 5 Total .. .. ~ _ 711 Up to the end of May, 1940, 650 cadets have been employed and all qualified available applicants have been exhausted. Training for Record Clerks. An acute want of trained record clerks and assistants has been experienced in recent years, mainly because of the creation of new Departments and new branches in established Departments. A class was therefore instituted to provide intensive training. It was held over a period of fourteen weeks and consisted of a weekly lecture and practical demonstrations at intervals. The lectures dealt extensively with, every phase of record-work, and the class was given the fullest opportunity to discuss the material contained in the lecture. Over one hundred students attended with commendable regularity, including several senior record clerks who showed much interest and took the opportunity of brushing up their knowledge. At the conclusion of the course eighty students presented themselves for examination and thirty-four candidates secured a pass.

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Thanks are due to the chief tutor, Mr. C. T. Andrew, Base Records, and to a zealous band of lecturers. One not unimportant result will be that it will now be possible to edit and publish a standard set of instructions in record-work, and the compilation of this will now be undertaken. Depression Juniors. This title has become the settled designation of those officers whose entry to the Public Service would normally have taken place during the years of the depression but was deferred because of the cessation of recruitment. In consequence they find themselves in receipt of a lower salary than they would be earning if they had joined at the usual and normal age, notwithstanding the age monetary allowance they have received. It was decided to review the work performed by each and to grant to the most deserving a special merit increment, the award of such to be determined by reference to the considerations defined by section 41 of the Appropriation Act, 1919, as amended by section 20 of the Appropriation Act, 1920, " that the officer is entitled to such increase by reason of outstanding merit and ability combined with good and diligent conduct and by reason of his being regularly employed in the performance of duties of the character not usually performed by an officer of his status and service and having performed such duties meritoriously." The inspecting staff investigated each case, and in the result it was found possible to reward 214 officers in this way. It is a matter of gratification that so many youngmen grasped the opportunity of doing advanced work and are playing an important part in carrying out the services required of the Department to which they belong. Efficiency Tests for General Division Officers. The first series of these tests was held in December, 1939. Altogether 134 presented themselves for examination, the candidates being drawn from seventeen different occupational groups. The average number of papers set for each group was three, none less than two and none more than four in any test, and each test also included a practical and oral test. Very few candidates were permitted to take the practical examination unless they had secured passes in the written so as to qualify for at least a partial pass. It will be not unknown that the project, as it concerns the Clerical and Professional Divisions, has not been without some opposition, so that it will not be entirely pointless to offer some observations upon the General Division tests which were announced in 1937 and precede the tests for the other two Divisions. It had been felt that there was a doubt as to whether some officers were maintaining their efficiency, as to whether they were keeping themselves informed both as to their immediate tasks and acquainted with knowledge incidental to their work, and as to whether they were following the latest methods. The result of the tests tells its own story : passes numbered sixty-two, or 47 per cent.; sixty-four failed, or 47 per cent.; and 6 per cent., or eight, gained partial passes. Such an outcome invites some comment. Several factors have to be borne in mind. In the first place, these examinations are not in the same category as the departmental examinations held for the purposes of Regulation 201, where the candidate seeks an equivalent to the Senior Examination to qualify him to go beyond a salary bar. The latter examination is entered by only a modest proportion of officers and is comprised of those who have not passed Matriculation or a higher examination. The Regulation 201 examination includes a paper that does not directly touch the officers' duties, a paper that, in practice, offers the greatest barrier to success. The efficiency test, however, does not seek to inquire what the candidate knows beyond what ought to be the knowledge at his command if he is to discharge his official functions satisfactorily. Moreover, it is open to all officers, including those who are not handicapped by insufficient educational attainment and who are presumed to be efficient. Because of the position they occupy, the result of their test shows that too great a number belie their presumptive efficiency. Then, it must be remembered that a pass was secured with 50 per cent, of the possible marks. It is not unreasonable to expect a competent officer, when examined on his day-to-day duties, to display virtually a faultless comprehension of the field in which he is constantly operating. Yet it has to be admitted that, although less than half the examinees were adjudged to have satisfied a 50-per-cent. standard, there was a disquieting proportion of those who have been granted a pass who struggled not much beyond that minimum standard.

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All this provided unwelcome, but nevertheless indisputable corroboration of the idea that security of office tends to induce a complacency that rests content with what has been achieved. When one ventures to inquire, in the only possible way, whether this state of affairs does in fact exist, it is not to be wondered at that some officers are startled into fearful protest. Forebodings are awakened among those who have cause for apprehension. This was expected, but it was prophesied before the event that those officers who had no cause for alarm would comport themselves with quiet assurance. Care has been taken to ascertain what is the reality of the attitude of officers who entered for the examinations. Inquiry has been made of quite half the entrants in circumstances that left each perfectly free to express himself without restraint or reservation. Although not the slightest attempt was made to select the officers who were interrogated, there was not a single instance in which either the principle of conducting the tests, the nature of the test, or the contents of the papers were criticized. True it is that several suggestions were made whereby improvements might be made, and, of course, these are welcome. As an indication of one form the inquiry took, an examining committee, prior to conducting the oral examination of the candidate, asked this question : " Was there any feature of this test that disenabled you from displaying your best work ? " Notice that, despite the fact that the candidates were invited to show cause why they should not secure full marks, not one was otherwise than content (apart from the fact that some drew attention to the position that they were out of their usual territory—for which allowance was made). . It is not an easy matter for the central personnel authority to ascertain with exactitude what is the mind of officers generally on any particular policy. The evidence of their own organization is always entitled to the utmost weight. In this case the organization is strongly opposed to the institution of efficiency tests, and purports to represent itself as expressing the view of a majority of its members. Apart from the fact that the organization says so, wide inquiry both by the Commissioner personally and by his senior officers has failed to elicit any evidence that would even colourably substantiate the claim that the organization makes. In any event, the rectitude of a reform rests upon its demonstrable merits and is not to be judged by any animosity it may arouse. Progress would not even be an idea if it had succumbed to opposition. Rather it thrives because of it and in spite of it. The notion of testing efficiency is inherent in improvement. The machineowner who does not subject his machine to test knows full well he but bespeaks trouble, if not disaster, for himself. How much more needful is it to test the effectiveness of a staff of a large concern such as the Public Service, upon whose efforts the competent administration of the whole State depends. The self-satisfied, the unctuous, the lazy will resent it; that is to be expected. The zealous, the ambitious will, and do, welcome the project. The conduct of the recent tests has been an educative experience for the Permanent Heads and senior officers who have been concerned in it. It has provided much information. It has disclosed weaknesses in their staff-training programme, confirmed their opinion about some officers, favourable or unfavourable, and given them some pleasant and unpleasant surprises about others. In short, where some were doubtful about the efficiency or the wisdom of the scheme, they have been convinced ; and where some felt they could assess the relative merit of each officer under them, they have found their opinion requires adjustment. As for the Commissioner, he has created an invaluable ally in his delicate and essential task of dispensing justice. Beyond all this, there has been a quickening of interest on the part of officers in studying their job. Many have been the unsought assurances that the preparation necessary for the test has been a most valuable process. Tt is not to be supposed that the average man will seek to keep himself up to the mark unless he is to be tried, and this test has supplied a motive for many. Some were frankly too lethargic others felt there never was any time to read ; but they found in the one case renewed and healthy interest in the job, and, in the other, that time can be found and is well spent in a systematic study. It may be hazarded that no candidate felt that it was time ill spent or effort misplaced when the test was over. Many have said that they just needed that impetus to give them a new interest and zest for their job. Controlling officers who took a hand in the preparation by holding classes and conducting discussion groups are unanimous in their opinion that both for themselves and their officers the experience was highly valuable. It induced them to brush up their own knowledge, gave them a better grasp of the working problems of their juniors ? and gave many their first glimpse of large gaps in their training process.

2—H. 14.

9

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Obituary. Colonel J. J. Esson, G.M.G., V.D. The passing of Colonel Esson removes not only a distinguished citizen, but a former eminent officer of the Public Service who did much to raise the status of the Service and who made a lasting contribution to the improvement of its efficiency. Colonel Esson had a remarkable career, beginning from the humblest post in the Public Service in 1885 and attaining in 1922 one of the foremost positions in the service of the State, the Secretaryship of the Treasury. Among the important posts he held during the course of his career were those of Inspector of Departmental Accounts and Assistant Public Service Commissioner. As a soldier Colonel Esson was on Gallipoli as Quartermaster-General of the Anzacs and later was Colonel Commandant in Egypt. From this position he was recalled to assist in the internal financial administration of New Zealand. On his retirement in 1925, Colonel Esson served the State for varying periods in the capacity of Financial Adviser to the Government; Chairman, Rural Intermediate Credit Board ; Chairman, Government Railways Board ; Member of Royal Commission on State Expenditure ; and Chairman of the Public Service Appeal Board. In the latter office, which he occupied for twelve years and which is always exposed to the most critical observation of the Public Service, he established more firmly than ever a reputation not only for a keen and expert grasp of the intricacies of employment conditions in the Public Service, but also for the strictest impartiality, fine courtesy, and kindliness. In his public life Colonel Esson was granted the foremost place in several orders and institutions that remain aloof from political implications and therefore can have the active interest and endeavours of a Public Servant. In every sense he had all the distinguishing characteristics of those great public servants who have established the high traditions of the British Public Services the world over for selfless service, for impeccable integrity, and for the deepest loyalty. His name and memory will abide as a fine example to present and future generations of State servants. Departmental Examinations. The following table shows the results of the various departmental examinations held in 1939 : — Class of Examination. Number Number sat. passed. Departmental Examination, General .. .. 107 31 Land and Income Tax Department— Senior Examination .. .. 19 11 Junior Examination .. .. 26 14 Lands and Survey Department— Draughting Examination .. .. 22 Si rst §> ra<^e - 8 Second grade. Computing Examination— First grade .. .. .. 3 Second grade .. .. .. 20 10 The general departmental examination was held in December, 1939, in conjunction with the efficiency-test examinations for officers in the General Division. Candidates offering for the departmental examination were from twenty-two different Departments and the examination was conducted in thirty-seven centres. The Commissioner appreciates the assistance rendered by Departments and departmental officers in arranging the necessary accommodation and supervision in this connection. Public Service Examinations for Shorthand-typists. The usual examinations for shorthand-typists were held in November of last year. The Junior and Senior Entrance Examinations were held in forty-four centres. There were 2,106 entries, and of that number 1,198 candidates passed the examinations, 886 failed, while 22 did not present themselves. For the Intermediate and Special Examinations there were 175 entries ; 45 candidates were successful, 128 failed, and 2 did not put in an appearance. The Junior and Senior Examinations are competitive. An order-of-merit list is prepared for each examining centre, and appointments to the Service are, as far as possible, made from the local pass-list, preference being given to candidates with the senior qualification. The Intermediate and Special Examinations, as well as the Shorthand Reporter's Examination, for which there were no entries last year, are used for promotion purposes.

10

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Public Service Board of Appeal. It is recorded with regret that in March last a vacancy occurred on the Board of Appeal as a result of the untimely death of Mr. A. S. Houston, who was one of the two members elected by officers of the Public Service. With the expiry of the triennial period of office held by Mr. A. E. Reynolds, nominations were sought in accordance with section 14 of the Public Service Amendment Act, 1927. As Messrs. John Turnbull, of the State Advances Corporation of New Zealand, Hamilton, and David Andrew Young, of the Land and Deeds Department, Dunedin, were the only persons nominated, they were declared duly elected as members of the Public Service Board of Appeal. Mr. W. F. Stilwell, Stipendiary Magistrate, is Chairman, and Mr. J. H. Jerram, General Manager of the State Fire and Accident Insurance Department, is the Government nominee. The Board sat in Wellington on four occasions. The following is a summary of the appeals dealt with for the year ended 31st March, 1940 : —

Amendments to the General Regulations. The following amendments to the Public Service Regulations were gazetted during the year : (a) The Public Service Amending Regulations 1937 (No. 3)— covering amendments to Regulations 8e and 109, prescribing alterations to the rates of payment and basis of overtime and also to the rates of travelling-allowances for personal expenses. (b) The Public Service Remuneration Order 1938, Amendment No. 1 — prescribing amended minimum rates of remuneration for adult officers in the Public Service. Offences by Officers. During the year offences and irregularities were dealt with in accordance with the provisions of sections 11 and 12 of the Public Service Amendment Act, 1927. The decisions reached in respect of the principal classes of cases dealt with were as follow : — (a) Misappropriations (3) .. Appointment annulled (1) ; forfeited office (1) ; resignation accepted (1). (b) Unsatisfactory work (17) .. Appointment annulled (5) ; fined (3); permitted to resign (1) ; reprimanded (2) ; reprimanded and transferred (2) ; salary reduced (2) ; services terminated (1); exonerated (1). (c) Unsatisfactory conduct (32) .. Appointment annulled (15); dismissed (5) ; fined and transferred (1); reprimanded (6); reprimanded and transferred (1) ; reprimanded and salary reduced (1) ; permitted to retire (1) ; forfeited office (2). Administrative Changes. The following administrative changes have taken place since the last report was issued : — Audit Department. —Mr. C. G. Collins was appointed Controller and Auditor-General on Ist September, 1939, in succession to Mr. J. H. Fowler, who retired. Education Department.—Mr. N. T. Lambourne, 1.5.0., M.A., Director of Education, retired on 30th April, 1940, and was succeeded by Dr. C. B. Beeby, M.A., Ph.D. Land and Income Tax Department.—The position of Deputy Commissioner of Taxes was added to the Administrative Division on 4th October, 1939, and Mr. B. S. Smith, M.A., LL.B., the then holder of the position, was appointed thereto. Mines Department.—Mr. A. Tyndall, C.M.G., A.M.1.C.E., Solr., Under-Secretary (also Director of Housing Construction), was appointed a Judge of the Arbitration Court on Bth March, 1940. Mr. C. H. Benney, Accts' Prof., has been appointed as Acting Under-Secretary of Mines, and Mr. G. W. Albertson, A.M.1.C.E., Highways Engineer, Public Works Department, has been seconded as Director of Housing Construction.

11

Classifies- Non- DismisBal . Tota i. tion. promotion. Allowed .. . • • • • • 2 .. 2 Not allowed .. .. • • 2 261 1 264 Do not lie .. ■ ■ • • • • 3 .. 3 Withdrawn .. .. .. .. 100 .. 100 2 366* 1 369* * Excludes two appeals which were dismissed through want of prosecution.

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War Casualties (notified to 7th June, 1940). It is a matter of profound regret to have to announce that notification has been received that the following officers have lost their lives whilst members of the armed Forces. The Commissioner desires to acknowledge the wholly admirable spirit that inspired their enlistment for service and his deep sorrow that thus early have they made the supreme sacrifice.

"Their Memory Shall Endure." Conclusion. T am again indebted to all Permanent Heads throughout the Service for their loyal support extended to me during the past year. lam particularly appreciative of the whole-hearted and devoted assistance rendered by my own staff. All of which is respectfully submitted for your Excellency's gracious consideration. T. Mark, Commissioner. Office of the Public Service Commissioner, Wellington, 7th June, 1940.

Table I. —Public Service List, 31st March, 1939.—General Summary of Classification by Departments (excluding Officers in Administrative Division).

12

Name. Department. Designation. Unit. | Boord, F. M. .. Public Works .. .. Clerk .. N.Z.E.F.—Railway Killed in accident. Construction Company Hamilton, K. P. „ .. .. Clerical Cadet .. R.A.F. .. .. Killed in aircraft acting t a tt m a i dent * n England, liaclver, A. xi. .. State Advances Corpora- Clerk .. N.Z.E.F. .. Killed in accident. tion of New Zealand O'Neil, P. A. .. Social Security.. .. „ .. N.Z.E.F. Waite, D. C. .. Lands and Survey .. Clerical Cadet .. Navy .. .. Drowned. Ollerenshaw, A. C. .. Industries and Commerce, ,, R.A.F. .. .. Killed in action. Tourist and Publicity Dromgoole, I. .. Public Trust .. .. Clerk .. Missing—b e 1 i e v e d „. ,, killed in action. Gilmer, J. M. .. „ .. .. Cadet .. „ .. .. Killed in action.

_ . . Number Total Salaries, ClassiBcation „ , Department. of Year ending Salaries, Year ending , ® ca^e Officers. 31st March, 1939. 31st March, 1940. Increase. a ■ u £ £ £ Agriculture .. .. .. .. 635 237,851 246,126 8,275 On loan .. .. .. ,. 4 On leave .. .. .. .. 4 30 8 j 525 555 Arm y ; 35 11,120 11,370 250 Appointed, 1/4/39 .... 2 .. 335 Audit •• •• •• •• 197 64,365 67,320 2^955 On leave .. .. . . .. 4 Broadcasting .. .. .. .. 103 l'955 Appointed, 1/4/39.. .. .. 1 .. 515 On leave .. .. .. .. 1 Census and Statistics .. .. .. 72 16,595 1015 On loan .. .. .. .. 1 Crown Law 8 5,755 5,905 150 Customs .. .. .. .. .. 451 127,175 133,400 6,225 On loan .. .. .. .. 3 On leave .. .. .. , 1 Education 313 112J57 2',57!) Appointed, 1/4/39 .. .. 2 . . 745 External Affairs and Cook Islands .. .. 9 2,735 2 860 i25 O11 loan .. . . .. .. 8 Government Insurance .. .. .. 106 34,260 1 000 Health .. .. .. .. .. 559 140,221 144,431 4,'210 On leave .. .. .. .. 4 Industries and Commerce, Tourist and Publicity 188 49,020 2 955 Appointed, 1/4/39.. .. .. 2 .. '460 On leave .. .. .. .. 2

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Table I.—Public Service List, 31st March, 1939.—General Summary of Classification by Departments (excluding Officers in Administrative Division)—continued.

13

Number Total Salaries, Classification „ , Department. , of Year ending Salaries, Year ending T e , , , . , . Officers. 31st March, 1939. 31st March, 1940. Increases. Internal Affairs .. .. .. .. 219 1.833 Appointed, 1/4/39.. .. .. 1 540 On loan .. .. .. .. 3 On leave .. .. .. ,. 2 Iron and Steel Industry .. .. .. 4 1,105 1,215 110 Justice and Prisons .. .. .. 574 174,'130 1771750 3,620 Appointed, 1/4/39.. .. .. 1 .. 305 On loan .. .. .. .. 1 On leave .. .. .. .. 2 Labour .. ... .. .. .. 221 6i,170 3^615 On loan .. .. .. .. 2 On leave .. .. .. .. 2 Land and Deeds .. .. .. .. 123 40j 680 1 065 Land and Income Tax .. .. .. 414 90,775 98,690 7'(>15 Appointed, 1/4/39.. .. .. 3 .. ggO On loan .. .. .. .. 1 On leave .. .. .. .. 1 Lands and Survey .. .. .. 584 186,150 193'330 7^80 Appointed, 1/4/39 .... 1 .. 3 80 On loan .. .. .. .. 2 On leave .. .. .. .. 4 Marine •• 179 67;645 L350 On leave .. .. .. .. 1 Mental Hospitals .. .. .. .. 1,448 345 ,800 350*325 4 525 Appointed, 1/4/39 .. .. 7 .. 1,715 On leave .. .. .. .. 11 Mines 61 20j 585 2M95 '910 On leave .. .. .. .. 1 National Commercial Broadcasting Service .. 36 7,890 8 575 685 National Provident and Friendly Societies .. 30 7,915 s'430 515 Natiy e 180 52,380 54,'580 2,200 Appointed, 1/4/39.. .. .. 1 .. 335 On loan .. .. .. .. 2 On leave .. .. .. .. 3 Navy Office .. .. .. .. 25 5,065 '{585 Pollce •• 7 2,590 2,605 15 Primary Products Marketing .. .. 47 13,025 14,035 1 010 Prime Minister's .. .. .. .. 7 2,990 3,065 '75 On loan .. .. .. .. 1 Printing and Stationery .. .. .. 267 81,560 83 j 240 1 680 Appointed, 1/4/39.. .. .. 23 .. 6,500 On leave .. .. .. ,. 1 Public Service Commissioner's .. .. 13 5,295 5 670 375 Public Service Superannuation .. .. 9 2,315 2,450 135 Public Trust .. .. .. .. 748 9 715 On loan .. .. .. .. 4 On leave .. .. .. .. 5 Public Works .. .. .. .. 1,010 342,071 14^640 Appointed, 1/4/39 .. .. 8 .. 1,990 On loan .. .. .. .. 4 On leave .. .. .. .. 12 Scientific and Industrial Research .. .. 169 61,825 65,125 3 300 On leave .. .. .. .. 5 Social Security .. .. .. .. 465 107,700 9 530 Appointed, 1/4/39.. .. .. 2 .. 485 On leave .. .. .. .. 3 Stamp Duties .. .. .. .. 86 23,505 1010 State Advances Corporation of New Zealand.. 477 134,205 142,330 8 125 Appointed, 1/4/39 .. .. 11 .. 31595 State Fire Insurance .. .. .. 159 46,065 48,345 2 280 State Forest .. .. .. .. 142 45,170 47,215 2'o45 Transport .. .. .. .. 52 14,135 14,995 '860 Treasury 94 29,040 30,405 1,365 On loan .. .. .. . r 2 Valuation .. 83 29,515 '78Q On leave .. .. .. .. 5 Totals 10,639* 3,146,542 3,271,839 125,297 Appointed, 1/4/39 .. .. 65 .. 18,590 On loan .. .. .. .. 38 On leave .. .. .. .. 73 Totals, 31/3/39 .. .. 10,639* 3,146,542 Totals, 31/3/40 .. .. 10,704* .. 3,290,429 Native-schoolteachers .. .. .. 365 100,610 On leave .. .. .. .. 1 Vacant, 1/4/39 .. .. 93 * Excluding officers on loan and on leave without pay. Note.—Fractions of £1 are not taken into consideration in the table.

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Table II. —Public Service List, 31st March, 1939.—General Summary of Classification by Classes (excluding Officers in Administrative Division).

14

Number Sauries Classification Appointed, 1/4/39. On Loan . On Leave Class (ending Administrative). Y»n g ~ "tf" Officers. 31st March, 194Q of Salarif)8 Offlcerg Offlcera 1WB - Officers. Professional — £ £ £ £ Over scale .. .. .. 90 81,596 83,506 1,910 Special (£665-£7G5) .. .. HI 96,150 98,615 2,465 I(£540-£615) .. .. .. 156 88,550 90,685 2,135 .. .. .. 1 II(£490-£515) .. .. .. 134 65,465 67,135 1,670 1 515 III £445-£470) .. .. .. 53 23,310 24,260 950 IV (£400-£425) .. .. .. 70 27,505 29,050 1,545 .. .. 1 V(£355-£380) .. .. .. 64 22,240 23,695 1,455 1 380 1 1 VI (£280-£335) .. .. .. 54 16,555 17,655 1,100 .. .. .. 1 VII (£296-£305) .. .. .. 25 7,000 7,625 625 VII (£265-£295) .. .. .. 10 2,550 2,800 250 .. .. .. 1 VII (£210-£234) .. .. .. 2 410 460 50 VII (£176-£209) .. .. .. 12 2,010 2,335 325 .. .. .. 1 VII (£175 and under) .. .. 5 540 715 175 Sub-total .. .. 816* 433,881 448,536 14,655 2 895 2 5 Clerical — Over scale .. .. .. 24 20,530 20,970 440 Special (£665-£765) .. .. 112 76,880 78,380 1,500 .. .. 4 1 I (£540-£615) .. .. .. 154 87,465 89,660 2,195 1 540 2 1 II (£490-£515) .. .. .. 163 81,680 82,845 1,165 .. .. 1 III(£445-£470) .. .. .. 274 124,240 126,530 2,290 .. .. 3 IV (£400-£425) .. .. .. 341 138,605 142,150 3,545 .. .. 1 V(£355-£380) .. .. .. 692 250,885 257,860 6,975 3 1,140 3 1 VI(£280-£335) .. .. .. 1,199 390,115 397,560 7,445 .. .. 12 3 VII (£296-£305) .. .. .. 265 79,100 80,825 1,725 1 305 3 5 VII (£265-£295) .. .. .. 33 8,290 9,240 950 5 1,400 VII(£235-£264) .. .. .. 90 20,375 22,950 2,575 6 1,530 VII (£210-£234) .. .. .. 119 23,945 27,370 3,425 3 690 1 4 VII (£176-£209) .. .. .. 455 73,620 85,575 11,955 5 975 1 8 VII (£175 and under) .. .. 1,765 169,705 211,940 42,235 1 155 .. 18 Sub-total .. .. 5,686*1,545,435 1,633,855 88,420 25 6,735 31 41 General— £516-£765 .. .. .. 120 70,060 70,945 885 .. .. 3 £471-£515 .. .. .. 62 30,340 31,165 825 1 515 £351-£470 .. .. .. 750 297,131 304,051 6,920 .. .. 1 2 £306-£350 .. .. .. 494 158,122 161,295 3,173 6 2,000 .. 1 £296-£305 .. .. .. 240 71,185 72,950 1,765 .. .. 1 4 £265-£295 .. .. .. 741 205,288 207,198 1,910 21 6,015 .. 1 £235-£264 .. .. .. 578 143,415 144,535 1,120 8 1,970 .. 4 £210-£234 .. .. .. 214 45,818 47,093 1,275 2 460 6 £176-£209 .. .. .. 251 46,985 48,525 1,540 .. .. .. 6 £175 and under .. .. .. 603 73,725 75,925 2,200 .. .. .. 3 Sub-total .. .. 4,053*1,142,069 1,163,682 21,613 38 10,960 5 27 Educational — £516-£765 .. .. .. 3 1,835 1,845 10 £471-£515 .. .. .. 4 1,925 1,950 25 £351-£470 .. .. .. 9 3,584 3,659 76 £306-£350 .. .. .. 8 2,595 2,682 87 £296-£305 .. .. .. 16 4,773 4,820 47 £265-£295 .. .. .. 13 3,395 3,595 200 £235-£264 .. .. .. 20 4,815 4,910 95 £210-£234 .. .. .. 7 1,525 1,585 60 £176-£209 .. .. .. 2 380 390 10 £175 and under .. .. .. 2 330 330 Sub-total .. .. 84 25,157 25,766 609 Totals .. .. .. 10,639*3,146,542 3,271,839 125,297 65 18,590 38 73 Totals, 31/3/39 .. .. 10,639*3,146,542 Totals, 31/3/40 .. .. 10,704* .. 3,290,429 Native-schoolteachers .. .. 365 100,610 .. .. .. .. .. 1 Vacant .. .. .. .. 93 •Excluding officers on loan and on leave without pay. Note. —Fractions of £1 are not taken into consideration in the table.

15

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Table III.-Showing Alterations in Staffs and Salaries of Departments between Classified List for 1938-39 and 31st March, 1939.

Face page 14.~\

Classified List, 1938-39. Increase. Decrease. By Transfer I By .New Entrants. (g) " Net Increase or Additions to trom SS" Positions Appointments from Outside the Temporary Employees Total Increase , (g) By Transfer to By Retirement I By &sai Total Decrease, ColumnsTS, 13 At 31st March, 1939. Salary on trom Unclassified Positions. ger¥lce . made Permanent. Columns 1 to 7 By Reduction „<!<» .. „ . on r r (12) ,■ fincludinaCases Columns 8 to 13 inclusive. Promotion, Ac. — 7 — {) (7) inclusive. iD 8ala ry. touSsfied By Doath ' S»P™nna- By Res.gnat.on, here S( ? rvicea inclusive. „ , „ Departments g fJ ofc .^ 1 Department) To fill I As Additions To fill As Additions To fill As Additions Positions. or Pension. dispensed with). 5Q Classified Departme ). Vacancies> ■ to StafE. Vacancies. to Staff. Vacancies. to Staff. Salaries. I 2 . . 1 . . ] . . . . • - • • • . «. P "S Si "5 (2 "e S3 'c S3 "a S3 "a H S3"aS3'aS>'naSa S3 S £ "a S3 *3 S3 SSagg.SS.gg.Sg.Qa.Sa.aS.ag.ga.ag.Sg.Sg.Sa.g § % a .= S S§T! •° •SgaoSogogogogogogogogogogoggg ° 2 2 Be £ 3s §alsaslassssas|s|ass|s|a|8|aia| a |§ f£ £ £££££££££££ £ £ £ . • , K ™ oo"k Kaa vs 0 07* 6 2 005 4 785 33 6,800 18 3,550 .. .. 33 9,510 94 24,925 1 75 6 1,090 6 2,790 14 6,405 12 2,310 .. .. 38 12,670 + 56 + 12,255 635 237,851 Agriculture. Agriculture .. .. 579 /« ? g 2 16Q g 1130 15 4>12 0 .. .. 4 1,435 1 305 .. .. 5 1,740 + 10 + 2,380 30 8,525 Air. lr •• '• 3 860 3 1 035 .. .. 2 160 8 2,055 .. .. 1 335 1 95 .. .. 2 430 + 6 + 1,625 35 11,120 Army. •frcay •• • .fj ak aos Y n '200 6 950 16 1 415 3 240 25 2,895 1 45 10 1,885 3 1,230 .. .. 3 1,295 .. .. 16 4,455 + 9 - 1,560 197 64,365 Audit. Audit . •' jnn oo'lin in 300 '4 '600 1 80 3 275 .... 1 665 9 1,920 2 840 .. .. 4 690 .. .. 6 1,530 + 3 + 390 103 33,325 Broadcasting. Broadcastmg .. 100 32,935 1U duu •• 160 9 720 .... 2 335 13 1,215 .. .. 8 1,655 2 190 .. .. 10 1,845 + 3 - 630 72 16,595 Census and Statistics. Census and Statistics .. 69 17,225 g g>7gg Crown Law _ Crown Law .. .. 8 ,0900? Y d '9 1 250 12 1,855 20 2,105 50 4,135 •• 91 9,685 1 45 2 540 7 2,655 4 1,520 3 435 1 250 17 5,445 + 74 + 4,240 451 127,175 Customs. Customs .. .. 6H i% , 2™ 5 ' 870 4 730 23 3,635 13 4,205 .. .. 4 1,004 49 12,164 .. .. 8 1,580 .. .. 10 4,575 19 3,534 1 380 38 10,069 + 11 + 2,095 313 112,757 Education. Education .. 302 7 20 2 640 1 515 3 1,175 .. .. 2 720 2 720 + 1 + 455 9 2,735 External Affairs and External Affairs and 8 2,280 1 ML ™ Cook Islands Cook Islands 6 48Q 6 670 .. .. 4 1,210 .. .. 1 205 3 285 1 115 9 1,815 - 3 - 1,145 106 34,260 Government Insurance. Government Insurance 109 do,wo 0 » •• 3gg 2 g 50 u 4>770 95 10)3 65 .. .. 5 1,660 118 22,855 .. .. 7 1,070 .. .. 5 1,760 26 6,420 4 430 42 9,680 + 76 + 13,175 559 140,221 Health. Health .. •• 4Sd iL'ot* \ 'l00 3 535 11 1,940 9 1,255 12 1,720 .. .. 2 610 37 6,160 .. .. 8 1,915 .. .. 1 765 4 665 .. .. 13 3,345 + 24 + 2,815 188 49,020 Industries and ComIndustnes and Com- 164 46,205 5 merce, Tourist and merce, Tourist and Publicity. Publicity g45 6 2,005 1 80 1 180 1 270 1 335 13 4,106 1 25 3 1,195 1 255 2 880 1 80 .. .. 7 2,435 + 6 + 1,671 160 51,502 Internal Affairs. Internal Affairs .. 154 4y,8dl iu » 5 1 040 3 630 1 80 5 400 .. 14 1,150 .. .. 16 2,415 1 490 .. .. 1 180 .. .. 18 3,085 - 4 - 935 59 12,490 Internal Affairs RelievInternal Affairs Behev- 63 IS,425 .. o ° 0 ing Staff. ing Staff 4 1,105 .. .. • • • • • • 4 1,105 .. .. .. .. .. .. .. .. .. .. + 4+1,105 4 1,105 Iron and Steel Industry. Iron and Steel Industry .. j' "A™ 7 g 5 11 1,230 2 160 14 3,370 2 490 34 6,375 3 45 20 5,610 1 245 9 3,675 13 2,700 3 650 46 12,925 - 12 - 6,550 574 174,130 Justice and Prisons. Justice and Prisons .. 58b 180,080 « aou 5;!0 ' 2 6 4 Q 13 2 04O 3 240 1 280 .. •• 22 2,990 .. ..208 49,060 6 1,135 .. .. 214 50,195 -192 - 47,205 221 61,170 Labour. Labour •• '• An'tok 1 305 6 480 3 240 •• 10 1,025 .. .. 2 660 . . .. 1 445 3 530 .. .. 6 1.635 + 4 - 610 123 39,615 Land and Deeds. Land and Deeds .. 119 40,z/0 .. .. - - go 69 g 2e ..100 9,675 .. .. 41 4,850 1 80 . . .. 15 2,070 .. .. 57 7,000 + 43 + 2,675 414 90,775 Land and Income Tax. Land and Income Tax 371 88,100 A *0 ig Q 0 I42g 320 % 685 43 6 ,810 .. .. 19 5,420 1 335 6 2,960 9 1,730 .. .. 35 10,445 + 8 - 3,635 584 186,150 Lands and Survey. Lands and Survey .. 576 0 ' 12 2 82 g 3 1;210 19 5,025 1 25 13 2,755 .. .. 4 1,985 4 1,540 .. .. 21 6,305 - 2 - 1,280 179 66,295 Marine. Marine :• •' QKsioA onn J B 1 "75 '2 5io 223 35,'660 12 5,020 ..238 46,330 4 90 13 3,075 4 785 6 2,145 281 47,505 11 2,120 315 55,720 - 77 - 9,390 1,448 345,800 Mental Hospitals. Mental Hospitals .. 1,525 355,190 MU 4,8b0 -wo & im 3 ' g55 j 80 ! 115 11 2,860 .. .. 3 425 1 615 2 895 3 990 .. .. 9 2,925 + 2 - 65 61 20,585 Mines. Mmes , •' 'i 605 2 ' 420 3 240 6 480 .. .. 3 330 17 2,095 .. .. 3 380 2 400 .. .. 5 780 + 12 + 1,315 36 7,890 National Commercial National Commercial 24 6,575 1 20 3 Broadcasting Service. Broadcastmg Service 6 750 .. .. 7 1,530 1 80 .. .. 8 1,610 - 2 - 860 30 7,915 National Provident and National Provident and 32 8,775 1 15 *io ■ Friendly Societies. Friendly Societies 4 1 085 1 355 4 320 7 1,055 16 2,925 .. .. 4 980 1 115 1 380 4 1,230 .. .. 10 2,705 + 6 + 220 180 52,380 Native. Native .. 174 52,lbO 4 nu > 2 42Q l 80 5 935 .. .. 2 610 .. 1 335 .. .. 3 945 + 2 - 10 25 5,065 Navy Office. Navy Office.. .. 23 0,0/0 .. .. n 2 31g 10 8 00 10 800 31 3,965 .. ..196 43,835 4 445 1 320 201 44,600 -170 - 40,635 .. .. Pensions. Pensions .. •• 170 ' I 335 1 8 0 2 415 .. 2 715 1 115 .. .. 3 830 - 1 - 415 7 2,590 Police. Primary Products Mar- 32 9',840 "i "20 1 335 ' 8 2,040 2 160 5 400 .. .. 1 425 17 3,380 .. .. 2 195 2 195 + 15 + 3,185 47 13,025 Primary Products Mark 0 *™.?. . a o nan 1 400 . •• •• •• 1 .. .. .. .. .. .. .. .. .. .. .. +1+ 400 7 2,990 Prime Minister's. Prime Minister s .. b .. •• " 2 415 3 240 6 1,135 1 15 5 940 1 305 7 2,380 6 1,435 .. .. 19 5,075 - 13 - 3,940 267 81,560 Printing and Stationery. Printing and Stationery 280 85,500 13 385 1 95 2 415 d 4 j 320 + 1 + 320 13 5,295 Public Service CommisPublic Service Commis- 12 4,975 i 40 .. sioner's. sioner's 1 80 1 80 2 160 .. 1 95 1 95 + 1 + 65 9 2,315 Public Service SuperPublic Service Super- 8 2,250 annuation. annuation 24Q 3g 2 880 lg 1)520 4 1(360 68 7,365 .. .. 56 14,970 2 1,055 3 1,735 24 4,065 .. .. 85 21,825 - 17 - 14,460 748 239,745 Public Trust. Public Trust.. .. 765 254,ZOO u ™ o g4 & 4 1>27() g im g0 16(}65 3 1Q5 3() 6>55g 4 1^2Q 0 297() 23 4>79g __ 63 16145 + 33 + 520 1,010 342,071 Public Works. Scientific and Industrial III tl'Ml 8 260 6 1.'475 9 1,'250 3 240 12 3,465 .. .. 3 870 33 7,560 .. .. 8 1,725 .. .. 1 715 7 2,090 .. .. 16 4,530 + 17 + 3,030 169 61,825 Scientific and Industrial Research 44 _. 77 q j 8 0 2 4 2,850 .. .. .. .. 465 107,700 .. .. .. •• •• •• .. .. .. .. .. .. .. + 465+107,700 465 107,700 Social Security. Social Security .. .. •• •• •• " 190 4 320 4 320 11 1,190 .. .. 2 640 2 610 1 250 5 1,500 + 6 - 310 86 23,505 Stamp Duties. Stamp Duties .. 80 23,810 1 „ lg 4 2g5 29 2 575 47 g 6 20 1 305 6 2,125 102 15,910 .. .. 8 1,750 1 650 1 565 12 1,945 1 95 23 5,005 + 79 + 10,905 477 134,205 State Advances Corstate Advances Cor- 398 123,300 U 330 3 /ou , poration of New Zeaporation of New Zea- land. Land or, 1 8 0 11 880 7 560 1 230 2 535 23 2,665 .. .. 6 1,235 .. .. 1 215 4 705 .. .. 11 2,155 + 12 + 510 159 46,065 State Fire Insurance. State Fire Insurance .. 147 45,555 13 1 47Q ? 760 16 2>015 .. .. 15 4; 485 43 8,620 .. .. 2 585 .. .. 2 1,290 5 1,290 .. .. 9 3,165 + 34 + 5,455 142 45,170 State Forest. State Forest .. 108 39,715 « 40 4 895 4 800 1 80 5 400 14 2,215 .. .. 3 730 3 425 .. .. 6 1,155 + 8 + 1,060 52 14,135 Transport. Transport .. •• 44 13,075 d 240 7 760 .. 12 1,985 10 2,660 2 540 .. .. 12 3,200 .. - 1,215 94 29,040 Treasury. Treasury .. •• 94 30,255 t> ozo - •• 400 1 80 1 400 .. ..10 1,915 .. .. 10 2,435 .. .. 2 1,200 3 380 .. .. 15 4,015 - 5 - 2,100 83 28,735 Valuation. Valuation .. •• °8 dO,8dO a uv — I j Totals 10 105 3 103 926 735 22,086 122 25,930 593 137,700 644 84,240 482 65,350 24 6,445 92 26,809 1957367,560 16 470 755 171,465 39 14,775 90 39,915 516 94,959 23 4,360 1,423 325,944 +534 + 42,616 10,639 3,146,542 Totals. Note! This return does not include administrative officers, Native-school teachers, and officers on loan or leave without pay. Fractions of £1 are not taken into consideration in totals.

H—l4.

Table IV.—Temporary Employees as at 1st April, 1939 (other than Workmen).

Approximate Cost of Payer—Preparation, not given ; printing (745 copies), £25 10s.

Price (id.]

By Authority: E, V. Paul, Government Printer, Wellington.-—1940.

15

Table IV.—Temporary Employees as at 1st April, 1939 (other than Workmen). Male. Female. « I* « Sg g ■§ <3 tc 2 03 § W> O fl • o 03 • 3 "a? Department,. . J , i !j | ff t|f if f £§} % || f | 1 H I If H II a II uill 111 i |i I i ° s - i® °i it s° |?° s 5 || ! r a s Agriculture 27 3 J. 46 12 .. 89 .... 195 62 5 . 23 364 Air • • • • 3 4 2 10 5 3 27 .. 1 1 2 9 27 6 .. 11 9 53 2 .. 57 45 157 Audit .. .. 13.. 4 4 Broadcasting .. .. 1 2 .. 31 2 .. 36 .. 25 '*28 89 Census and Statistics .. 7 .... 2 13 20 42 ' 42 Crown Law .. .. 1 .. 1 Customs .. .. .. 15 ■ 41 56 !. !!!.'! 4 60 Education .. .. .. 14 2 7 37 21 11 92 .... 6 .. 71 169 External Affairs and Cook Islands 2.. 1 2.... 5 ' g Government Insurance 16 6 .. 22 . . .! !! 22 Health •• •• •• 6 •• 3 26 7 5 47 .. .. 4 .'. " 7 4 153 215 Industries and Commerce, Tourist 24 2 53 16 95 5 8 1 105 214 and Publicity Internal Affairs* . . .. 17 1 10 14 13 3 158 .. .. 2 .. 2 .... 32 194 Iron and Steel Industry .... 5 5 l 3 .. 3 1 13 Justice and Prisons .. . . 21 .. 1 37 4 63 i 1 14 79 Labourf .. .. 73 128 5 61 2 .. 269 .. .. 7 IS 64 353 Land and Leeds .. .. 5 .. 1 15 .... 21 10 2 33 Land and Income Tax .. .. 5 124 17 77 . . 223 . . " " 2 '>3 Lands and Survey .. .. 18 10 10 74 .. i 113 24 !! ii ii 6 i6 208 Marine .. .. • • 1 1 1 7 4 .. 14 .. .. 2 . 1 8 25 Mental Hospitals .. 16 6 .. 22 .. 11 1 2 io 3 ' 8 57 Min e s • • • • 4 3 .. 10 3 .. 20 .. 2 2.. 7 .. 1 32 National Commercial 10 .. . . 32 1 .. 43 .. 45 124 212 Broadcasting Service National Provident and Friendly 1 .. 1 3 15 1 21 21 Societies S ative nffl 39 1 4 51 18 .. 113 1 58 .. 1 5 178 Navy Office 2 .. 3 7 5 .. 17 21 10 48 Police .. .. Primary Products Marketing} .. 40 .. .. 27 17 2 86 5 II ui<> Prime Minister's .. 2 1.. 3 2 5 Printing and Stationery 6 1 1 8 1 .. 1 10 Public Service Commissioner's Public Service Superannuation 1 1.. 1 2 5 g Public Trust .. .. 7 .. 1 190 3 5 206 !! ' 2 6 214 Pubhc Works 206 3 5 155 5 2 376 140 254 4 .. 525 .. 201 87 1,587 bcientihc and Industrial Research 412 24 9.. 40.. 8 111 159 Social Security .. .. 18 292 11 85 44 8 458 !. !!!!!! 1 2 461 Stamp Duties .. 13 .... 13 • • • State Advances Corporation of 123 15 89 182 66 .. 475 45 i 24 72 47 664 New Zealand State Fire Insurance .. ■ • 9 .. .. 40 14 .. 63 .. 63 Stato Forest .. .. 3 .. .. 19 .. !! 22 5 i !' 43 5 76 Transport .. .. 6 1 5 21 1 .. 34 1 .. 82 117 Treasury .. .. .. 3 .. 2 11 17 .. 33 .. .. 1 . 34 Valuation .. .. .. 4 1.. 27 5 .. 37 4 '1 42 Totals .. ..741 485 291 1,524 427 62 3,530 232 348 360 52 784 17 307 974 6,604 I emt)ln™» e whn t^ C rfv« e fiJiLw tl I^ e J e J np0r ? ry ol ?, anors > "Amen, watchmen, messengers, caretakers, and attendants, &a„ and 85 sessional employees who receive full-time employment partly on parliamentary duties and partly on relieving duties throughout Departments t Includes employees paid off but oil leave on 1st April, 1939. {Includes London staff. nuousnora ueparanenis. Approximate Cost of Paper.—Preparation, not given ; printing (745 copies), £25 10s. By Authority: E, V. Paul, Government Printer, Wellington.-—1940. Price (id.]