PRINTING AND STATIONERY DEPARTMENT (ANNUAL REPORT OF THE) FOR THE YEAR ENDED 31st MARCH, 1939.

Appendix to the Journals of the House of Representatives, 1939 Session I, H-36

H.—36.

1939. NEW Z E ALAND.

PRINTING AND STATIONERY DEPARTMENT (ANNUAL REPORT OF THE) FOR THE YEAR ENDED 31st MARCH, 1939.

Laid on the Table of the House of Representatives by Leave.

Printing and Stationery Department, Wellington, 26th July, 1939. Sir,— I have the honour to submit the annual report upon the working of this Department for the year ended 31st March, 1939. The tables accompanying the report show the nature, extent, and result of the year's working. Gazette.—The number printed of each issue was 750, the number of subscribers 348, and the amount received from sales and subscriptions £1,758. Hansard. —The number printed of each issue for session 1938 was 8,000, the number of subscribers 154, and the amount received from sales and subscriptions £180. Stamp-printing.—Stamps to the value of £5,220,680, and postal notes to the value of £41,368, were printed during the year. Stereo-plates.—The number of stereo-plates cast during the year was 62,879, of which 6,971 were nickel-plated, the weight being 41,042 lb. The output over the last five years is shown in the accompanying table:—

Rubber Stamps.—The number of rubber stamps made was 18,712. The details set out in the table appended show the increase as compared with previous years:— Year. Number of Stamps. 1934-35 .. .. .. .. 1,551 1935-30 .. .. .. .. .. .. .. 8,915 1936-37 .. .. .. .. .. 9,734 1937-38 .. .. .. .. 12,110 1938-39 ■ . •• .. 18,712 Railway Tickets.—The number of tickets printed was 7,574,134, the largest number printed in one month being 885,848 in November, 1938. This is an increase of 362,906 over the output for the previous year.

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Number of Stereo-plates east. Year. Total. Weight of Metal. Ordinary. Nickel-plated. lb. 1934-35 .. .. 34,124 1,446 35,570 23,306 1935-36 .. .. •• 39,410 1,281 40,691 25,734 1936-37 .. 40,569 5,746 46,315 26,192 1937-38 .. .. 43,152 6,487 49,639 31,624 1938-39 .. .. .. 55,908 6,971 62,879 41,042

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Photo-litho and Process Engraving Branch.—The increased use of illustrations in publications is reflected in the additional work performed by this branch. In order to cope with the estimated future expansion, which will need the services of skilled tradesmen, additional apprentices have been appointed and are receiving a comprehensive training. The steady rise in output is shown in the accompanying table:—

Stationery Office. —The large increase in the turnover of this branch during the year could not be dealt with under previously existing conditions, by reason of cramped accommodation limiting the number of staff, and it was necessary to initiate a night staff. This has worked satisfactorily, and has enabled deliveries of the increased supplies of stationery to be made promptly. Details of operations, as compared with those of previous years, are appended:—

Paper.—The general price level of paper supplies showed a marked decrease during the latter half of the year, after a slight increase in the earlier months. The consumption of paper was considerably greater than in the previous year, the total issues amounting to £65,149 in value, comprising 169,882 packages of paper and boards and 7,558,000 envelopes. In addition, 11,003,000 envelopes were issued through the Stationery and Issuing Offices. Machinery.—The main items of expenditure under this head were an offset press with an automatic feeder, a lathe for the Engineering Branch, and three wire-stitching machines for use in the Binding Branch. Staff. —The staff increased from 576 officers as at the Ist April, 1938, to 630 officers as at the 31st March, 1939. No serious accidents at work occurred during the year, every precaution being taken to provide guards wherever machinery in action presented risk in operation. The health of the staff has been good. Work of the Year. —As indicated in the report for the year ended the 31st March, 1938, the Department has approached its maximum productive capacity with the accommodation and facilities available. The increase in production was due to the additional requirements of Departments generally, particularly in regard to work in connection with the General Election, the Centennial Exhibition, and the operation of the Social Security Act, 1938. Finance. —The operations of the year .resulted in a turnover of £356,736, which exceeded that of the previous year by £52,588. The profit for the year amounted to £11,285 os. 9d., after allowing for interest on capital and depreciation. I have, &c., E. V. Paul, Government Printer. The Hon. the Minister in Charge.

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Year. Number of Maps. dumber of r Jrrocess Blocks. 1934-35 .. .. .. 389 1,805 1935-36 .. .. .. 417 1,800 1936-37 .. .. 463 2,349 1937-38 .. .. .. 537 3,078 1938-39 .. .. .. 393 4,475

Value of Number of Number of Number > of Stationery Value of Year " Requisitions. Items. Typewriters and Typewriters Total Value. supplied. Publications supplied. supplied. £ £ £ 1934-35 .. .. .. 13,828 124,987 223 35,823 3,840 39,663 1935-36 .. .. .. 15,820 137,952 380 44,433 6,406 50,839 1936-37 .. .. .. 16,706 160,486 599 51,127 9,968 61,095 1937-38 .. .. .. 18,657 176,295 881 64,737 14,648 79,385 1938-39 .. .. .. 20,331 184,991 1,248 80,545 20,667 101,212 J

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Receipts and Payments Account for the Year ended 31st March, 1939. Receipts. £ s. d. , Payments. £ s. d. Sundry debtors .. .. • • • • 345,567 4 0 Salaries .. .. • • • • • • 86,428 16 7 Publications .. .. .. •• 3,127 1 6 Wages .. .. .. .. .. 57,079 4 9 g a l ess. £s. d. Allowances to officers performing higher duties .. 295 12 1 Paper . . .. .. .. 0 2 6 Overtime . . .. .. •. . . 10,943 16 2 Stationery .. .. .. 18 11 Purchases-Second-hand typewriters .. 37 9 2 Paper, stationery, &c. .. .. .. 110,156 10 1 Waste products .. .. .. 45 12 1 Stores, &c. .. .. .. .. 9,548 811 84 12 8 Freight, cartage, insurance, &e. .. .. 16,122 1 2 Refunds Machinery (new, and repairs to) .. .. 3,663 3 7 Salaries and wages . . .. 378 16 3 Type metal.. .. .. . ■ • ■ 273 16 0 lixchange . . .. ■ . 59 8 Type and printing material .. . . . . 20 7 0 Freight .. 318 10 Monotype extras .. .. .. .. 382 11 0 Postages .. .. •• 25 010 Fuel, gas, power, light, and water .. .. 2,236 18 5 Stationery . . . . ■ • 13 12 9 Medical services .. .. .. .. 19 8 7 426 18 4 Office equipment, &c. .. ■■ .. 113 3 0 Postages and telegrams .. .. .. 1,408 3 5 Telephone services . . .. .. • . ]28 9 0 Window-cleaning, rubbish-removal, &e. .. 64 14 8 Proportion of rent, &c., High Commissioner's Office 340 0 0 Wages: Cleaners, watchmen, &c. .. .. 2,254 12 11 Proportion of cost of messengers' uniforms .. 15 0 0 Audit fee .. .. . ■ • ■ ■ • 150 0 0 Repairs to premises .. .. .. • • 312 0 10 Rent of storage space .. .. • • 405 4 11 Maintenance of fire-alarms .. . . . . 22 0 Contingencies .. . . • • • • 117 5 Transfer and removal expenses .. .. 56 8 7 Grant to widow of deceased officer (equivalent to leave due) .. • .. . • 5 7 6 Refund to Departments for publications, &e., sold 4,427 17 1 Balance to Treasury Adjustment Account .. 42,340 10 10 £349,205 16 6 £349,205 16 6 Trading Account for the Year ended 31st March, 1939. j r) r . £ s. d. £ s. d. Gr. £ s. d. £ s. d. Paper and materials — Sales Stock at beginning .. .. 54,071 I 5 Manufacturing .. ..249,103 13 10 Add purchases .. .. 64.071 14 4 Less work in progress, 31st 1 March, 1938 .. .. 12,700 0 7 118,142 15 9 —— Less stock on hand, 31st March, 236,403 13 -i 1939 . . 40,659 14 0 Add work in progress, 31st 77,483 1 9 March, 19.39 .. .. 19,121 14 11 Stationery— ~ " Stock at beginning . . .• • 16,473 211 co'nfo in t Add purchases .. •• 49,839 811 Stationery .. .. .. 68,942 19 8 Publications .. •• 11,601 14 6 66,312 11 10 Typewriters.. .. .. 20,666 15 8 Less stock on hand, 31st March, J? 9 1939 11,177 14 9 Discounts received .. .. .. 373 19 4 — 55,134 17 1 Publications — Stock at beginning .. .. 10,670 11 I Add purchases .. 4,371 19 0 15,042 10 1 Less stock on hand, 31st March, 1939 10,864 3 3 — — 4,178 610 Typewriters — Stock at beginning .. •. 80 10 5 Add purchases .. .. 19,360 0 6 19,440 10 11 Less stock on hand, 31st Ma,rch, 1939 .. .. •■ 723 10 11 18,717 0 0 Wages (productive) •. • • 103,437 14 3 Wages (establishment) .. 29,745 3 9 Wages (Stationery Office) .. 9,453 3 6 Freight (inwards) .. •• 10,797 6 8 Lighting (proportion) .. .. 528 3 0 Power .. • • • • 1® ' Fuel .. .. • • • • ( »44 12 0 Water .. ■ • ■ • 197 13 0 155,415 15 3 Balance Iransferred to Profit and Loss Account . . 46,181 16 5 £357,110 17 4 £357,110 17 4

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Profit and Loss Account for the Year ended 31st March, 1939. Dr. £ a. d. Or. £ s. d. Office salaries .. .. .. .. 8,354 If) 8 Balance transferred from Trading Account .. 46,181 16 5 Repairs and alterations to buildings and plant .. 1,037 II 8 Storing and handling stationery, &c., for other Postages and telegrams .. .. .. 1,315 6 9 Government Departments .. .. .. 1,481 8 0 Freight and cartage (outwards) .. .. 3,740 15 2 Commission on sales of publications .. .. 1,404 2 7 Insurance .. .. .. .. .. 271 9 3 Rent receivable . . . . .. .. 236 0 0 Exchange .. .. .. .. .. 37 16 9 Discounts allowed .. .. .. .. 189 6 4 Telephones (rental) .. . . .. 1.20 14 0 Medical services .. .. .. . . 16 2 5 lighting, &c. (proportion) .. .. .. 58 13 8 Proportion of rent, &c., High Commissioner's Office 340 0 0 Office expenses .. .. .. . . 380 14 6 Sundry trade expenses .. .. . . 468 17 1 Audit fee .. .. .. .. .. 150 0 0 Wages: Cleaners, watchmen, (fee. .. .. 2,368 I 0 Interest on capital .. .. .. .. 10,535 0 9 Depreciation— £ a. d. Buildings .. .. .. 1,011 15 10 Plant and machinery .. .. 6,373 13 10 Furniture, fittings, and office equipment . . .. .. 88 11 7 Type and type metal .. .. 97 711 Accessories .. .. .. 482 6 0 — 8,053 15 2 Losses on disposal of assets . . .. .. 20 13 0 Rent of storage space . . .. .. 553 1 7 Grant in lieu of leave of absence .. .. 5 7 6 Balance carried down . . .. ..11,285 0 9 £49,303 7 0 £49,303 7 0 £ s. .d. Balance brought down .. .. .. 11,285 0 9 Balance-sheet as at 31st March, 1939. Liabilities. Assets. £ s. d. Capital Account— £ s. d. £ s. d. Land .. .. .. .. .. 54,359 0 0 Public Works Fund .. .. 112,623 6 0 Buildings .. .. .. .. .. 36,003 17 9 Consolidated Fund .. .. 150,752 13 6 Plant and machinery— £ s. d. 263,375 19 6 Composing plant .. .. 1,358 9 7 Creditors— Machine-composing plant .. 8,808 1 3 Departmental .. .. 2,713 15 10 Addressograph plant .. .. 115 15 0 Sundry .. .. .. 3,170 1 5 Printing plant .. .. 13,132 4 7 5,883 17 3 Binding plant .. .. 7,597 19 0 Wages accrued .. ... .. .. 2,675 5 2 Litho plant .. .. .. 3,495 810 Bad Debts Reserve .. .. .. .. 163 18 6 Photo plant .. .. .. 1,300 14 9 Writing-off Suspense Account .. .. .. 289 13 11 Stereotype plant .. .. 840 16 5 Balance, Profit and Loss Account .. .. 11,285 0 9 Engine-room plant .. .. 618 8 5 Miscellaneous plant .. .. 5,465 1 9 42,732 19 7 Furniture, fittings, and office equipment .. .. .. .. 735 l 4 Type and type metal .. .. .. 12,023 18 5 AccessoriesComposing Branch .. .. 1,956 15 1 Machine-composing Branch .. 55 14 5 Printing Branch .. .. 55 2 7 Binding Branch .. .. 296 11 4 Litho Branch . . . . 75 2 5 Photo Branch .. .. 43 10 9 Stereotype Branch .. .. 718 5 Engine-room .. .. 40 12 10 Paper Store .. .. .. 161 10 1 2,692 17 11 Payments in advance .. .. .. 45 17 9 Debtors — Departmental .. .. 14,855 5 1 Sundry .. .. .. 5,725 6 0 20,580 11 1 Work in progress .. .. .. 19,121 14 11 Stock —■ On hand .. .. .. 62,991 0 5 In transit .. .. .. 216 10 0 On consignment .. .. 217 12 6 63,425 2 11 Stock Suspense Account . . . . 269 0 11 Treasury Adjustment Account .. .. 31,662 19 6 Assets to be written off .. .. . . 20 13 0 £283,673 15 1 £283,673 15 1 A. W. Gyles, A.R.A.N.Z., Accountant. I hereby certify that the Receipts and Payments, Trading, and Profit and Loss Accounts, and Balance-sheet have been duly examined and compared with the relative books and documents submitted for audit, and. correctly state the position as disclosed thereby, subject to the explanatory notes dealing with Departmental Accounts generally as appearing at commencement of Parliamentary Return 8.-l. [Pt. IV], and to the comment that the Asset " Type and type metal, £12,023 18s. 5d." is not supported by stock-sheets. —J. H. Fowler, Controller and Auditor-General.

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H.—36

Return of Value of Printing and Stationery issued to Departments for the Year ended 31st March, 1939.

Return of Adhesive Stamps, Postal Notes, etc., printed from 1st April, 1938, to 31st March, 1939.

Approximate Cost of Paper.—Preparation, not given printing (494 copies), £8.

By Authority: E. V. Paul, Government Printer, Wellington.—l 939.

Price 6d.]

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Olike or Department. Value of Printing.! stationery, j Office or Department. Value of Printing.] stationery. £ s. d. £ s. d. £ s. d. £ s. d. Agriculture .. .. 10,653 14 5 2,615 8 0 National Broadcasting 2,752 4 0 692 17 2 Air .. .. .. 1,702 1 4 1,494 1 3 Service Army .. .. 1,638 6 0 1,768 18 6 National Commercial 1,298 16 0 1,164 2 2 Audit .. .. 201 2 4 438 3 11 Broadcasting Service Bankruptcy .. .. 17 19 4 91 8 8 National Provident Fund 243 3 4 179 10 8 Census and Statistics .. 5,123 16 4 263 16 0 Native .. 2,278 9 3 1,719 2 8 Cook Islands .. .. 123 19 10 588 7 8 Naval Defence .. . . 527 14 11 1,089 19 11. Crown Law .. .. 133 10 10 198 8 7 New Zealand Meat Pro- 18 14 7 4 10 11 Customs .. .. 1,980 6 11 2,241 10 6 ducers Board Dominion Laboratory .. 157 9 7 139 8 5 New Zealand Reparation 61 4 0 59 12 3 Dominion Observatory .. 11 2 8 32 14 9 Estates Education .. .. 10,171 10 3 14,502 1 11 Patents .. .. 1,002 4 11 83 1 3 Electoral .. .. 2,552 7 0 1,608 9 2 Pensions .. .. 1,928 9 4 1,222 14 5 External Affairs .. 319 6 9 239 17 4 Police.. .. .. 3,121 10 0 3,346 10 10 Friendly Societies . . 75 17 7 .. Post and Telegraph .. 52,955 0 3 1,203 3 2 Gazette .. .. 5,975 11 1 .. Primary Products Market- 948 13 11 557 15 7 Government Actuary .. 4 19 10 1 14 10 ing Government House .. 207 15 2 42 15 1 Prime Minister . . 408 19 3 230 11 9 Government Life Insurance 1,481 4 11 546 16 2 Prisons .. .. 57 2 1 430 10 3 Health .. .. 2,640 9 2 1,746 16 1 Public Service Commis- 288 15 6 201 10 5 House of Representatives—■ sioner Head Office . . . . 508 14 10 575 17 2 Public Service Superan- 144 12 10 66 18 1 Appendices to Journals 3,671 13 .. nuation Fund Bellamy's .. .. 13 8 2 0 7 0 Public Trust .. .. 3,957 11 7 830 0 4 Bills ' .. .. 780 10 7 .. Public Works .. .. 8,733 1 6 14,616 8 5 Hansard .. .. 5,515 17 7 .. Railways .. .. 31,941 7 3 2,655 10 5 Journals .. .. 429 13 7 .. Registrar-General .. 888 16 10 288 10 5 Library .. .. 950 2 6 51 14 1 Reserve Bank of New 79 5 4 48 16 2 Order Papers . . 322 3 9 .. Zealand Statutes .. . . 104 5 8 .. Rural Intermediate Credit 34 12 2 Ho using Construction .. 753 5 10 1,365 4 10 Board Industries and Commerce, 6,403 6 6 1,715 10 4 Samoan Affairs .. 320 15 3 777 17 1 Tourist and Publicity Scientific and Industrial 4,502 2 7 1,197 2 9 Internal Affairs .. 5,945 5 4 2,048 18 7 Research Justice .. •• 1,423 13 10 2,848 8 1 Social Security .. 3,892 6 10 216 2 2 Labour .. .. 7,327 10 6 3,454 16 4 Stamp Duties .. .. 1,226 2 11 479 13 1 Land and Deeds .. 413 17 2 387 3 10 State Advances .. 2,876 15 3 3,065 13 2 Land and Income Tax .. 3,377 19 4 2,719 12 8 State Coal .. .. 143 16 4 124 11 10 Lands and Survey .. 4,413 7 3 5,317 4 0 State Eire Insurance .. 1,843 3 8 1,290 11 9 Law Drafting .. .. 8 7 4 19 9 10 State Forest Service .. 1,196 18 4 964 8 9 Legislative Council — State Iron and Steel . . 38 12 .J 136 13 3 Head Office .. .. 72 14 2 57 16 0 Survey Board of New 0 11 11 Bills .. .. 127 16 7 .. Zealand J ournals .. ■. 99 4 2 .. Transport .. ■ • 1,399 9 8 865 1 11 Order Papers .. 31 II 6 . . Treasury .. .. 3,386 3 7 588 2 4 Marine .. .. 1,511 2 2 406 12 3 Valuation .. .. 500 6 8 629 1 11 Mental Hospitals .. 416 19 0 904 11 4 Minos .. .. 366 14 5 321 2 10 Totals .. 225,174 11 1 91,807 2 9 Museum, Dominion .. 15 12 8 25 19 6 1 " Summary. £ s. d. £ s. d. £ s. d. £ s. d. 1938 —April .. .. 11,487 16 1 3,212 1 6 1938 —November .. 20,121 17 5 5,919 16 3 May .. .. 15,669 2 5 12,834 0 6 December .. 14,859 9 I 6,165 9 0 June .. .. 17,085 1 10 7,095 15 9 1939—January.. .. 16,862 4 0 9,029 6 8 July .. .. 18,044 12 7 7,458 5 7 Fobruary .. 23,054 1 7 8,263 17 5 August .. .. 18,779 5 4 7,561 3 3 March .. .. 35,924 9 3 9,142 10 11 September .. 19,679 15 4 7,484 15 11 October .. 13,606 16 2 7,640 0 0 Totals .. 225,174 11 1 91,807 2 9

Description. j Sheets. Stamps. j Value. £ 8. d. Postage .. .. .. .. •• 21,557 3,354,263 79,008 11 8 Postal notes .. .. .. •• •• 457,400 4,574,000 41,368 6 8 Post-cards .. .. .. .•• 138,462 2,215,400 4,562 0 0 Letter-cards .. .. .. .. •• 149,167 1,790,000 7,336 5 0 Duty •• 6,987 1,096,167 1,565,035 0 0 Employment,.. .. .. .. .. 49,000 11,658,960 1,391,661 0 0 Social Security .. •• ■■ 70,500 16,829,280 2,153,573 0 0 Honey seal . . .. ■. • ■ • • 8,956 2,128,560 10,753 15 0 Newspaper wrappers .. .. .. .. 40,000 320,000 961 7 0 Embossed envelopes .. .. .. .. 1,156,002 1,153,094 5,289 13 2 Railway freight stamps .. .. -. 4,120 480,000 2,500 0 0 Totals .. .. .. .. 2,102,151 45,599,724 5,262,048 18 6