PRINTING AND STATIONERY DEPARTMENT (ANNUAL REPORT OF THE) FOR THE YEAR ENDED 31st MARCH, 1938.

Appendix to the Journals of the House of Representatives, 1938 Session I, H-36

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1938. NEW ZEALAND.

PRINTING AND STATIONERY DEPARTMENT (ANNUAL REPORT OF THE) FOR THE YEAR ENDED 31st MARCH, 1938.

Laid on the Table of the House of Representatives by Leave.

Printing and Stationery Department, Wellington, Bth July, 1938. Sir, — I have the honour to submit the annual report upon the working of this Department for the year ended 31st March, 1938. The tables accompanying the report show the nature, extent, and result of the year's working. Gazette. —The number printed of each issue was 750, the number of subscribers 358, and the amount received from subscribers and sales £1,665. Hansard. —The number printed of each issue for session 1937-38 was 8,000, the number of subscribers 171, and the amount received from subscribers and sales £165. Stamp-printing'— Stamps to the value of £2,166,938, and postal notes to the value of £31,509, were printed during the year. Stereo-plates.—The number of stereo-plates cast during the year was 49,639, of which 6,487 were nickel-plated, the weight being;3l,624 lb. The steady rise in output, which reflects the corresponding increase in the volume of work handled by the Department, is shown in the accompanying table :—

Rubber Stamps.—The number of rubber stamps made was 12,110. A comparative table for the last five years is appended. Year. Nuiiiber'of Stamps. 1933-34 .. .. .. .. .. 1,000 1934-35 .. .. .. .. .. 1,551 1935-36 .. .. .. .. .. 8,915 1936-37 .. .. .. .. .. 9,734 1937-38 .. .. .. .. .. 12,110 Railway Tickets. —The number of tickets printed was 7,211,228 j the largest number printed in one month being 838,700, in April, 1937. This is an increase of 1,016,321 over the output for the previous year. Photo-litho and Process Engraving Branch. —The output from this branch during the year has increased over that of the previous year, as shown by the table set out below : —

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. Number of; Stereo.plates cast. Year. Total. Weight of Metal. Ordinary. Nickel-plated. lb. 1933-34 .. .. .. 31,879 794 32,673 25,265 1934-35 .. .. 34,124 1,446 35,570 23,306 1935-36 .. .. .. 39,410 1,281 40,691 25,734 1936-37 .. .. .. 40,569 5,746 46,315 26,192 1937-38 .. .. .. 43,152 6,487 49,639 31,624

Year. Number of Maps. p^^cL 1933-34: .. .. .. 450 1,378 1934-35 .. .. .. 389 1,805 1935-36 417 1,800 1936-37 .. .. .. 463 2,349 1937-38 .. .. .. 537 3,078

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Stationery Office. —This branch has been fully engaged during the year in dealing with requisitions for stationery. Owing to the cramped accommodation available it has not been possible to appoint additional staff, and it has been necessary to work overtime for a portion of the year. Details of the operations of the branch with those of previous years for the purposes of comparison, are appended : —

Paper.—The sharp rise in prices experienced during the latter half of the year 1936-37 continued through the year, and by December prices had advanced by approximately 33J per cent, on prices as at the 31st March, 1937. The consumption of paper was approximately 18 per cent, greater than that of the previous year, the total issues amounting to £60,191, comprising 128,815 packages of paper and boards and 5,980,000 envelopes. In addition, 13,197,000 envelopes were issued through the Stationery and Issuing Offices. Machinery. —The purchases of new machinery comprised one folding-machine for the Bookbinding Branch, one vulcanizer for rubber-stamp manufacture, and two portable elevators for use on storage premises not previously equipped with adequate handling machinery. The use of these latter has not only resulted in rapid handling of bulk paper, but has reduced the risk of accident to the storemen. Staff. The large increase in the volume of work handled by the Department has, of course, been reflected in the statistics relating to the staff. As at the 31st March, 1938, the total staff comprised 576 officers, an increase during the year of 75 officers. Both the efficient handling of the work and the welfare of the staff (from the point of view of provision of amenities) are severely handicapped by lack of space in the present building. Apprentices. At the present time the Department employs twenty apprentices, who are engaged in the various trades. The progress of these apprentices is subject to constant review, and a full and comprehensive training is afforded each one in his chosen trade. The system of recruitment is from boys engaged with a view to apprenticeship if suitable. Each lad is given an opportunity of electing to be apprenticed in the trade he personally prefers, after consultation with his parents or guardians, and this election is given effect to when vacancies arise. Work of the Year.—The foregoing tables and reports are indicative of the general high volume of work dealt with during the year. The turnover has reached its highest level in the history of the Department. While the number of jobs handled is not greatly in excess of the number dealt with last year, the average quantity ordered has steadily increased. The general activity in all Departments of the State is reflected in the operations of this Department, which, with the present accommodation, is approaching its maximum output. Finance.—The operations of the year resulted in a turnover of £304,148, which is £59,763 in excess of that for the previous year. The profit for the year amounted to £12,036 ss. lid., after allowing for interest on capital and depreciation. I have, &c., E. V. Paul, The Hon. the Minister in Charge. Government Printer.

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Value of Number of Number of r^ umbe . r i of Stationery Value of Requisitions. Items. Typewriters and Typewriters Total value. supplied. Publications supplied. supplied. £ £ £ 1933-34 .. .. .. 12,938 119,368 121 35,425 1,552 36,977 1934-35 .. .. .. 13,828 124,987 223 35,823 3,840 39,663 1935-36 .. .. .. 15,820 137,952 380 44,433 6,406 50,839 1936-37 .. .. .. 16,706 160,486 599 51,127 9,968 61,095 1937-38 .. .. .. 18,657 176,295 881 64,737 14,648 79,385

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Receipts and Payments Account foe the Year ended 31st March, 1938. Receipts. £ s. d. Payments. £ s. d. Sundry debtors .. .. .. .. 278,755 3 7 Salaries .. .. .. .. .. 79,090 14 2 Publications .. .. .. .. 3,038 810 Wages .. .. .. .. ■■ 50,978 8 0 Sales — £ s. d. Allowances to officers performing higher duties .. 448 11 0 Paper .. .. .. 04 0 Overtime .. .. .. .. .. 7,35869 Stationery .. .. .. 10 9 7 Purchases — New typewriter .. .. 16 0 0 Paper, stationery, &c. .. .. .. 104,936 5 3 Second-hand typewriters .. 25 11 11 Stores, &c. .. .. .. •• 9,536 14 2 Stores .. .. .. 14 1 Freight, cartage, insurance, &c. .. .. 15,268 17 2 Waste products .. .. 52 3 2 Machinery (new and repairs to) .. .. 1,535 17 3 105 12 9 Type metal.. .. .. .. .. 569 17 2 Refunds — Type and printing material .. . • • • 15 3 2 Salaries and wages .. .. 339 16 4 Monotype extras .. .. .. .. 169 7 9 Exchange .. .. .. 38 0 Fuel, gas, power, light, and water .. .. 2,350 19 11 Freight .. .. .. 30 4 Medical services .. .. .. .. 36 13 7 Postages .. .. . • 29 3 6 Office equipment, &c. .. .. • • 173 5 7 Stationery .. .. .. 06 0 Postages and telegrams .. .. .. 1, 209 19 11 Paper .. .. .. 14 12 2 Telephone services .. .. .. ■■ 117 6 0 390 6 4 Window-cleaning, rubbish-removal, &c. .. 76 17 7 Proportion of rent, &c., High Commissioner's Office 320 0 0 Wages—Cleaners, watchmen, &e. .. .. 1,546 1 4 Proportion of cost of messengers' uniforms .. 8 0 0 Audit fee .. .. .. .. . • 150 0 0 Repairs to premises .. .. .. • • 278 7 2 Rent of storage space .. .. . • 129 16 4 Maintenance of fire-alarms .. .. .. 416 5 Contingencies .. .. .. •. 10 7 11 Grant in lieu of leave of absence .. •. 27 18 4 Refunds to Departments for publications, &e.,sold 3,129 8 7 Balance to Treasury Adjustment Account .. 2,811 11 0 £282,289 11 6 £282,289 11 6 Trading Account for the Year ended 31st March, 1938. Dr. £ s. d. £ s. d. Gr. Paper and materials— Sales — £ s. d. £ s. d. Stock at beginning .. .. 36,892 3 6 Manufacturing .. .. 225,611 9 2 Add purchases .. .. 75,680 9 2 Less work in progress, 31st March, 1937 .. .. 13,547 7 4 112,572 12 8 Less stock on hand, 31st March, 212,064 1 10 1938 . .. .. 54,071 1 5 Add work in progress, 31st 58,501 11 3 March, 1938 .. .. 12,700 0 7 Stationery— Stock at beginning .. .. 9,290 010 224,764 2 5 Add purchases .. .. 52,367 8 11 Stationery .. .. .. 58,071 17 5 Publications .. .. 6,664 17 11 61,657 9 9 • Typewriters .. .. 14,647 11 8 Less stock on hand, 31st March, 304,148 9 5 1938 .. .. 16,473 2 11 Discounts received .. .. .. 432 8 7 45,184 6 10 Publications — Stock at beginning .. .. 12,433 1 11 Add purchases .. .. 2,450 4 8 14,883 6 7 Less stock on hand, 31st March, 1938 .. .. .. 10,670 11 1 4,212 15 6 Typewriters — Stock at beginning .. .. 1,537 511 Add purchases .. .. 11,796 10 5 13,333 16 4 Less stock on hand, 31st March, 1938 .. .. .. 80 10 5 13,253 5 11 Wages (productive) .. .. 91,087 18 1 Wages (establishment) .. .. 27,104 1 4 Wages (Stationery Office) .. 8,748 10 0 Freight (inward) .. .. 10,749 2 9 Lighting (proportion) .. .. 591 1 0 Power .. .. . • 692 1 1 Fuel .. . • • • 702 8 3 Water .. .. • • 173 6 0 — 139,848 8 6 Balance, transferred to Profit and Loss Account 43,580 10 0 £304,580 18 0 £304,580 18 0

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Profit and Loss Account for the Year ended 31st March, 1938. T) r . ' V ' s ' nffi 1 • £ s. d. Balance transferred from Trading Account .. 43,580 10 0 ce salaries .. •• •• •• 7,506 810 Storing and handling stationery, &c., for other Repairs and alterations to buildings and plant .. 1,106 4 6 Government Departments .. .. 1 423 13 0 postages and telegrams .. .. .. 1,080 6 7 Commission on sales of publications .. .. 1131 12 2 freight and cartage (outward) .. .. 3,108 3 2 Rent receivable .. .. • 283 9 6 Insurance .. .. .. .. .. 302 q \ Exchange .. .. ... • ~ . , 95 18 3 Discounts allowed .. . . . . . . 83 10 2 Telephones (rental) .. .. .. .. 109 7io Medical services .. .. .. .. 34 0 1 Lighting, &c. (proportion) .. .. .. 65 13 5 Proportion of rent, &c., High Commissioner's Office 320 0 0 Office expenses .. .. .. .. 420 10 0 Sundry trade expenses .. .. . . 359 5 3 Audit fee .. .. ~ .. . . 150 0 0 Wages—Cleaners, watchmen, &c. .. .. 1,601 11 0 Interest on capital .. .. ~ .. 9 770 15 0 Depreciation— £ s . d. Buildings .. .. .. 1,011 15 10 Plant and machinery .. ..6,310 8 8 Furniture, fittings, and office equipment .. .. .. 94 9 3 Type and type metal .. .. 94 7 0 Accessories .. .. .. 471 1 8 7,982 2 5 Rent of storage space .. .. .. 259 3 10 Grant in lieu of leav.e of absence .. .. 27 18 4 Balance carried down .. .. .. 12,036 5 11 £46,419 4 8 £46,419 4 8 £ s. d. Balance brought down .. .. .. 12,036 511 Balance-sheet as at 31st March, 1938. „ A Liabilities. Assets _ £ d _ Capital Account £ s. d. £ s. d. Land .. .. .. , t 54 qko 0 0 Public Works luiid .. 112,623 6 0 Buildings .. .. . 07 ai k ■>) — Consolidated Fund .. .. 131,645 9 7 Plant and machinery— £ s. d. „ * 244,268 15 7 Composing plant .. .. 978 11 2 Creditors Machine-composing plant .. 10,117 13 8 Departmental .. .. 2,211 10 6 Addressograph plant .. .. 138 18 0 Sundry .. .. .. 9,425 18 8 Printing plant .. .. 15,356 12 8 11,637 9 2 Binding plant .. .. 8,515 0 9 Wages accrued .. .. .. .. 2,392 6 5 Litho plant .. .. .. 2,020 19 8 Bad Debts Reserve 163 18 6 Photo plant 1,420 16 7 Wntmg-oft Suspense Account.. .. .. 2,376 19 9 Stereotype plant .. .. 1,003 611 Treasury Adjustment Account .. .. 7,070 18 0 Engine-room plant .. .. 538 11 9 Balance, Profit and Loss Account .. .. 12,036 511 Miscellaneous plant .. .. 5,998 6 3 46,088 17 5 I Furniture, fittings, and office equipI ment .. .. .. .. 738 6 9 j Type and type metal .. .. .. 11,912 1 6 j Accessories — Composing Branch .. .. 2,277 4 9 Machine-composing Branch . . 59 8 2 Printing Branch .. .. 62 17 7 Binding Branch .. .. 346 4 11 Litho Branch .. . . 72 16 5 Photo Branch .. . . 48 10 5 Stereotype Branch .. .. 813 7 Engine-room .. .. 38 12 9 Paper Store .. .. .. 168 13 0 3,083 1 7 Payments in advance .. .. .. 27 13 6 Debtors— Departmental .. .. 24,960 0 3 Sundry .. .. .. 5,389 12 7 30,349 12 10 Work in progress .. .. .. 12,700 0 7 Stock — On hand .. .. .. 78,690 14 5 In transit .. . . .. 2,366 7 I On consignment .. . . 238 4 4 81,295 5 10 Stock Suspense Account .. .. 2,254 12 4 Assets to be written off ~ . . . . 122 7 5 £279,946 13 4 £279,94613 4 A. W. Gyles, A.R.A.N.Z., Accountant. I hereby certify that the Receipts and Payments, Trading, and Profit and Loss Accounts, and Balance-sheet have been duly examined and compared with the relative books and documents submitted for audit, and correctly state the position as disclosed thereby, subject to the explanatory notes dealing with Departmental Accounts generally as appearing at commencement of Parliamentary Return 8.-l [Pt. IV], and to the comment that the Asset " Type and type metal, £11,912 Is. 6d. "is not supported by stock-sheets.—J. H. Fowleb, Controller and Auditor-General.

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H.—36.

Return of Value of Printing and Stationery issued to Departments for the Year ended 31st March, 1938.

Return of Adhesive Stamps, Postal Notes, etc., printed from 1st April, 1937, to 31st March, 1938.

Approximate Cost of Paper.—Preparation, not given ; printing (481 copies), £9.

By Authority: E. V. Paul, Government Printer, Wellington—l93B.

Price 6d.

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Office or Department. Value of Printing.! 0fflce or Department. Value of Printing. stationery Agriculture— £ s. d. £ s. d. £ s. d. £ s. d. Head Office .. .. 3,908 11 10 2,064 12 11 National Broadcasting 1,615 1 0 579 13 1 Journal .. .. 2,052 10 0 .. Service Air .. .. .. 971 13 5 904 14 4 National Commercial 1,402 6 9 2,154 16 0 Audit .. .. 222 9 2 356 5 4 Broadcasting Service Bankruptcy . . .. 47 1 1 55 1 7 National Provident Fund 318 11 1 152 12 11 Census and Statistics .. 4,731 14 3 283 13 10 Native .. .. 1,811 5 5 1,923 10 2 Cook Islands— Naval Defence .. 514 15 11 1,000 1 5 Head Office .. .. 63 3 5 1 14 8 New Zealand Meat Pro- .. 6 4 3 Niue .. .. 22 8 6 122 6 3 ducers' Board Rarotonga . . .. 262 6 10 689 11 11 New Zealand Reparation 57 3 4 46 8 6 Crown Law .. .. 51 11 2 148 1 5 Estates Customs .. .. 1,012 8 0 1,260 3 6 Patents .. .. 904 4 6 142 2 3 Defence .. .. 1,644 1 8 1,032 18 2 Pensions .. .. 1,825 4 6 736 15 2 Dominion Laboratory .. 101 11 5 110 16 6 Police.. .. .. 2,856 3 4 2,405 7 4 Dominion Observatory .. 40 8 10 23 11 7 Post and Telegraph— Education— Head Office .. .. 27,305 7 2 112 4 1 Head Office .. .. 9,641 17 1 3,714 5 2 Stores .. .. 7 16 11 126 4 7 Examination Branch .. 864 5 3 6 14 4 Stores Division .. 21,590 16 3 1,475 16 3 School Journal .. 3,540 6 4 0 9 6 Primary Products Market- 1,022 0 2 390 1 6 Teachers' Superannua- . 93 14 7 0 8 2 ing tion Fund Prime Minister .. 394 16 5 200 12 1 Electoral .. .. 317 19 3 134 2 4 Prisons .. .. 99 4 11 542 15 10 External Affairs .. 275 1 5 74 15 7 Public Service Commis- 172 17 4 151 4 10 Friendly Societies .. 102 19 3 .. sioners Gazette .. .. 5,580 19 11 .. Public Service Superan- 93 1 10 59 6 1 Geological Survey .. 4 19 3 38 11 1 nuation Government Actuary .. 6 18 7 0 9 9 Public Trust .. .. 3,943 6 9 3,449 16 8 Government House .. 260 13 7 49 5 3 Public Works .. .. 8,180 16 8 13,200 5 2 Government Life Insurance 1,573 17 1 464 8 10 Railways— Health .. .. 2,638 5 5 1,311 6 7 Head Office .. .. 3,727 2 10 50 4 4 House of Representatives— Accountant . . .. 164 13 0 1 14 3 Head Office .. .. 614 0 6 421 3 0 Advertising .. .. 6 19 7 Appendices to Journals 3,928 5 7 .. Chief Engineer .. 0 4 6 Bellamy's .. .. 28 1 10 0 10 9 Day Tickets .. .. 1,141 11 4 Bills .. .. 975 6 7 .. District Traffic Manager 4,857 10 8 Hansard .. .. 5,421 16 9 .. Publicity .. .. 1,229 3 2 40 12 2 Journals .. .. 320 15 11 .. Refreshment Branch .. 188 4 2 1 6 4 Library .. .. 957 18 10 95 11 5 Road Motor Services .. 234 2 9 12 14 4 Order Papers .. 436 1 2 .. Stores—Woburn .. 17,243 11 2 1,860 17 8 Statutes .. .. 247 4 10 .. Ticket Printer .. 1,186 8 4 Housing Construction .. 551 7 7 785 10 4 Registrar-General .. 719 2 7 249 11 7 Industries and Commerce, 5,574 18 9 1,415 15 3 Reserve Bank of New 144 4 3 41 15 4 Tourist and Publicity Zealand Internal Affairs— Rural Intermediate Credit 29 18 10 Head Office .. .. 2,377 5 11 1,136 11 1 Board Ministers' Offices .. 481 10 7 380 11 2 Samoan Affairs .. 515 12 3 743 19 1 Justice .. .. 1,097 II 9 2,189 6 7 Scientific and Industrial 3,714 5 6 1,189 8 7 Labour — Research Head Office .. .. 3,736 3 1 1,084 9 10 Stamp Duties .. .. 1,014 17 5 393 2 0 Employment Division.. 2,074 10 11 3,067 18 1 State Advances .. 2,688 7 10 2,620 14 1 Land and Deeds .. 490 6 9 334 10 9 State Coal— Land and Income Tax .. 5,463 3 10 1,954 19 7 Christchurch .. 40 14 7 19 9 2 Lands and Survey .. 4,056 5 3 4,556 6 4 Greymouth .. .. 87 9 11 140 6 5 Law Drafting . . .. 29 18 11 9 7 0 Wellington .. .. 13 13 11 22 8 9 Legislative Council— State Eire Insurance .. 1,595 1 9 779 4 4 Head Office .. .. 59 5 2 55 5 7 state Forest Service . . 417 14 7 730 16 8 Bills .. .. 123 15 3 .. Survey Board of New 29 0 5 Journals .. .. 121 17 4 .. Zealand Order Papers .. 49 0 4 .. Transport .. .. 3,738 5 0 701 7 5 Marine .. .. 1,711 18 10 437 7 7 Treasury .. .. 3,177 5 8 589 19 5 Mental Hospitals .. 626 4 11 1,021 14 7 Valuation .. .. 666 6 1 476 17 2 Mines .. .. 351 5 2 300 11 7 . Totals .. 204,634 17 5 71,650 12 10 Museum, Dominion .. 8 6 2 32 6 6 ! ======= ===== Stjmmaky. 1937—April .. .. 10,846 11 7 3,709 5 1 1937—November ., 18,220 14 7 6,667 1 10 May .. .. 13,155 0 8 6,610 1 4 December .. 16,120 18 10 5,606 6 1 June .. .. 14,565 16 0 6,129 7 6 1938—January.. .. 11,922 19 10 3,449 9 7 July .. .. 13,310 17 5 7,029 18 11 February .. 14,796 8 6 6,618 13 2 August .. .. 16,450 19 10 5,366 2 7 March .. .. 38,559 0 8 11,033 19 1 September .. 17,206 17 11 4,899 11 5 October .. 19,478 11 7 4,530 16 3 Totals .. 204,634 17 5 71,650 12 10

Description. j Sheets. Stamps. Value. £ s. d. Postage •• •• •• 25,610 3,020,960 63,762 10 0 Postal notes .. .. .. .. .. 372.000 3,720,000 31,509 6 10 Post-cards .. .. .. .. .. 91,562 1,465,000 3,049 4 4 Letter-cards .. .. .. .. .. 142,500 1,710,000 6,346 19 6 City .. .. .. .. .. 5,567 881,059 1,017,489 0 0 Employment.. .. .. .. .. 45,429 10,835,280 1,047,631 0 0 Fruit-inspection fee .. .. .. .. 41,666 4,977,240 20,738 10 0 Newspaper wrappers .. .. .. .. 25,500 204,000 '598 16 0 Embossed envelopes .. .. .. .. 1,216,655 1,215,214 5,821 16 10 Railway freight stamps .. .. 4,080 480,000 l'500 0 0 Totals .. .. 1,970,569 28,508,753 2,198,447 3 6