MASTERTON A. AND P. ASSOCIATION.

Wairarapa Daily Times, Volume XV, Issue 4440, 10 June 1893, Page 3

MASTERTON A. AND P. ASSOCIATION.

Annual Meetinq. The annual meeting of the above Society was held at the Club Hotel, at 11,80 thiß morning, Tho chair was taken by Mr I'. Gray, President. MINUTES. Tho minutes of the previous meeting were rend and confirmed, COIIRESPONDKNOE, A lotier wub received from Mr W. J. Uirscliberg, tendering his resignation us a member of tho Association, ACCOUNTS. i\n outstanding account from the Farmers' Cooperative Association came before the meeiing. Mr Lowes said he thought the Seorotiiry had bpen instructed to refer the matter to the previous Secretary.

The Secretary said that a Committee had been appointed to look into old accounts, fie had nothing to do with it. Mr Guild moved that the account be puid. Members had probably forgotten all about the item?, Mr Guild's motion was cwrie'd. An account Irora Messrs J. Payton & Co. of £B.7s Cd was pussed for payment, Tlw Secretary's salary and commission account was n<;xt laid b-fore the me'-'ting, the amount being £3B Bs.

Mr P. Chaiuberliiu satd betore proceeding to pasi -accounts ih ey should liud out how they stood as regards funds.

It wns finally moved by Mr I, Chamberlain that the accounts bo pissed for payment as soon as funds permit. Mr Lowes said that beforo the motion was put, lie should like to ask if tbo accounts had bean baforo the Finance Committee. The President said ths aeoounls had not come before them until the prwent meeting.

After roine further discussion, Mr John King* xplained tlmt his account lir.d now hoi ; n o.viug for nine months. ll* should like it p<id. It was a piogrebs payment for niiuis, etc,, for the new ground. On being put, the motion was carried.

The Chairman moved and Mr Hornblow seconded that Mr Hirschberg be allied to reconsider his resignation.— Carried. GROUND COMMUTE, Tho report of tho Around Com* tnilteo was read. The report stated that the ground' required too much preparation, consequently the Committee delayed the work nndasked for a grant,of £lO for grass seed. They also asked that members would assist by lending their teams. On the motion of Mr Lowes secondrd hy Mr Perry, the report was held over to be dealt with by the incoming committee. BALANCE SHEET AND REPORT, The balance sheet was then read together wiili a report from the audi, tors.

iMr Lowes naked if the Chairman proposed to adopt the report and balance sheet.

The Chairman sad that if that was ihe usual course ho would movo the adoption of tho balance sheet. The Secretary tead tho auditors report as follows: "Wo have only been able to give aqualified certificate because (1) no cash book has been kept, and we have no means of identifying tho item? comprised in the bunk lodgments. (2) Because the vouchers submitted to us are incomplete. (3) Because receipts do not appear to have been given for all the amounts collected, and some of the blocks have bepn torn out of (he receipt book. We would also draw, attention to the fact that the practice of. drawing several cheques on the same date,, to the same payee, as an innovation that has nothing to recommend it and is open to the objection of causing unnecessary trouble and expense. The same remarks apply to the method adopted in dealing with tho receipt books. The usual system of finishing one belore another is commenced, and of using special forms for special purposes only, cannot bo improved upon, We consider oftr fee £6 Cs for auditing a very low charge, considering the work and responsibility incurred by signing a certificate under the circumstances referred to above, We have stated that no cash book has been kept, that is to say no proper record has been kept from day to day of the cash transactions of the Association. The work of writing up the cash book has been performed by an accountant, who deserves great credit for his labours, The Secretary said that there had been some underhand work going on. There had been vouohers kept and they were handed to the Auditors. Mr Guild said the report said that no CHah book had been The Secretary said the Auditors had the cash book placed before them. Mr Guild asked where the under hand work was going on. The Secretary said the speaker must know, 08 well as he (the Secretary), that there were people running about all day yesterday, for whut purpose was best known to themselves.

Mr Stuckey seconded die adoption of tho balance alieet;>ro forma. Mr Perry asked an explanation of an item in the account for men at the gateß and yards. The Secretary said this was for attendance on Stewards, taking tickets, clearing up after tho show, eto. The account in connection with the Wellington Show was paid by resolution of the Committee,

Mr McGregor proposed, ,js * an amendment, that a committee, consisting of Messrs Lowes, W. Perry, Stuckey and Lewis be appointed to investigate the items of the balance sheet, and also to look into the matter of the auditors report, and report at a meeting to be held this day week at 11 o'clock in tho Club Hotel.

Seconded by Mr Guild and-car-ried. On tiie motion of the Chairman the new rales were confirmed.

The following officers were elected for the enßuing year: -President, Mr A, W. Cave, proposed by Mr Stuckey seconded by Mr Hessey; Vice-presi-dent, Mr Stuckey; Treasurer, Mr H. H. Smith; Auditors, Messrs IF. 6, Keith and R, Brown (re-elected); The members of, the old General Committee available were re-elected together with Messrs Gray, M, Meredith, W. Perry, J. Herbert, F, C. Lewis, W. McKenzie, J. Yates, W. Welch, as the General Committee of the Association for the year.